Aastra Ascotel Office 45 Bedienungsanleitung

Ascotel IntelliGate Telecommunication Systems

Ascotel Office 45 / 45pro

System Assistant Operating Instructions for the End User

Operating and Display Elements

Some systems or system versions do not support all the features. The corresponding text sections are

identified by a letter inside square brackets. The section "System and Software Dependency" indicates

which system versions support the relevant features.

 !"

1: ABBREV. DIALLING 6: SERVICE CONFIG.

2: DESTINATIONS 7: CALL LOGGING

3: SUBSCRIBER LIST 8: HOTEL

4: SUBSCRIBER CONF. 9: PASSWORD

5: BUSY INDICATOR 0: OTHER CONFIG.

YOUR CHOICE:

## MENU : SYSTEM ASSISTENT ##

Ok Back <_ _> End

Operating and Display Elements

1Display

• 1. - 5. line: Selection menus

• 6. line: Action prompt

• 7. line: Active menu

• 8. line: Foxkey functions

2 Foxkey

Multifunction key:

• press briefly: Activates allocated

function

3 Entry-Selection key

Selecting list entries:

• Press 1x: left-hand column

• Press 2x: right-hand column

4 Scroll keys

Changes data record

Note For a detailed description of the operating and display elements, please refer

to the section "User Guidance".

Contents

Operating and Display Elements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Menu tree . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

What is this document about? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Using the Display and Operating Elements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Starting and Exiting the System Assistant. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Menu-Guided Navigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Processing Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Settings with the System Assistant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Abbreviated dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Subscriber list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

Subscriber Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Busy lamp field . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Maintenance Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Connection with Data Acquisition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Hotel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Password. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

Other Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Menu tree

The purpose of the menu tree

The menu tree illustrates the structure of the System Assistant, giving you quick access to the setting

options.

In the menu, you can go from the System Assistant's root to the individual branches. From there you can

reach the sub-branches, at the end of which you can adjust the settings you want. To reach the first two

branches (menu levels), simply key the digit indicated. The phone's display will show you how to reach

other branches. The procedure is also described in these Instructions. The structure of the Instructions is

based on the menu tree.

1:ABBREV. DIALLING

ABBR.DIAL.NO.

2: NAME

3: PHONE NUMBER

2:DESTINATIONS

1: CALL.DISTR.CONF.

1: NAME

DDI NUMBER

SWITCH POS. 1

SWITCH POS. 2

SWITCH POS. 3

2: EMERGENCY NO.

1: SWITCH POS. 1

2: SWITCH POS. 2

3: SWITCH POS. 3

3: CODED CALLS

1: CODED CALL 1

2: CODED CALL 2

3: CODED CALL 3

4: CODED CALL 4

5: CODED CALL 5

4: DO NOT DISTURB

1: CALL DIV. TO

5: SUBSTITUTION

1: GENERAL CALL

2: SUBSTITUTION

6: CONFERENCES

1: MEMBER 1

2: MEMBER 2

3: MEMBER 3

4: MEMBER 4

5: MEMBER 5

7: HOTLINE

1: HOTLINE 1

2: HOTLINE 2

3: HOTLINE 3

4: HOTLINE 4

5: HOTLINE 5

8: DOORBELL

1: SWITCH POS. 1

2: SWITCH POS. 2

3: SWITCH POS. 3

9: CAPOLINEA

3:SUBSCRIBER LIST

4:SUBSCRIBER CONF.

1/31:NAME

2: BUSY INDICATOR

3: HOTLINE

4: PREDEFINED DIV

2/31:FIRST-CALL DIV.

2: PREDEF. FORW'D

3: FORW'D ON BUSY

4: PAGER SC-NO

3/31:CALL PATTERN

2: COST CENTRE

3: DIGIT BARRING

4: TERMINAL BARR.

5: GUEST UNTIL

4:SUBSCRIBER CONF. (PISN)

1: NAME

2: ROUTE

3: PISN-SC-NO

4: CLIP SELECTION

5:BUSY INDICATOR

VARIANT 1

VARIANT 2

VARIANT 3

...

6:SERVICE CONFIG.

1: PRINT ALL

2: PRINT W/O A.DIAL

3: MAINTENANCE

1: STATUS

2: SYSTEM FAILURES

3: POWER FAILURES

4: EVENT MESSAGES

Menu tree

4: LICENCING

1/3 EID

CID

LIC

2/31:LICENCES

5: DATE/TIME

1: SHOW

2: SYSTEM TIME

3: SYSTEM DATE

6: REMOTE CONTROL

1: ALLOW

2: PASSWORD

7: REMOTE MAINT.

8: ETHERNET CONF

1: MAC ADDRESS

2: IP ADDRESS

3: SUBNET MASK

4: GATEWAY ADDR

7:CALL LOGGING

1: COUNTER STATE

1: SUBSCRIBERS

2: COST CENTRE

3: TRUNK CONNECT.

4: BOOTH/ROOM

2: REPORT

1: SUBSCRIBERS

2: COST CENTRES

3: TRUNK CONNECT.

4: BOOTH/ROOM

5: ALL

8:HOTEL

1: ROOM CONFIGURATION

1/21:NUMBER

2: ROOM STATE

3: NAME

4: ALARM CALL

5: COUNTER STATE

2/21:EXCH. ACCESS

2: ROOM TO ROOM

3: SURCHARGE

4: HOTLINE

2: ROOM STATE

3: ALARM CALL

4: SETUP

1: ROOM TO ROOM

2: DELETE NAMES

3: BILL

4: ALARM CALL

9:PASSWORD

0:OTHER CONFIG.

1: LOG ON/OFF DECT HANDSET

1: LOG ON

2: LOG OFF

3: CHANGE ACCESS CODE

2: DECT MESSAGE DESTINATION

3: LEAST COST ROUT.

1: LCR ON/OFF

2: SERVICE PROVIDER TABLE

4: MESSAGE/ANNOUNC.

1: MESSAGE AND ANNOUNCEMENT

GROUP

2: TEXT MESSAGES

3: DELETE ALL MESSAGES

4: REDUCE MESSAGES

5: INITIALISE PREDEFIN. TEXTS

What is this document about?

What is thi s document ab out?

The System Assistant

The purpose of these Instructions is to show you what settings you can carry out on the (telephone)

system. Your main tool for such settings is the "System Assistant" menu. Use your 45 or 45pro phone to

enter your settings. The basic operation of the 45 and 45pro phones is described in their respective

Operating Instructions.

As you will often be entering letters, it is a good idea to use an alpha keyboard. With an alpha keyboard

you can quickly and conveniently enter all the data you would normally have to enter over the phone's

keypad.

Overview of settings available with the System Assistant

Listed below is a selection of important settings that you can carry out on the system with the aid of the

System Assistant:

• Using hotel functions such as wake-up calls and separate billing.

• Changing names.

• Editing abbreviated dialling numbers.

• Allocating phone numbers.

• Allowing external remote control.

• Changing the system time or date.

• Changing phone locking and digit barring settings.

• Specifying phone numbers to which emergency calls, calls forwarding unconditional, or the door bell

are routed.

• Changing cost centres.

• Setting up phone numbers for your busy lamp field.

• Logging cordless phones on to and out of the system.

• Entering licence codes for expanding your system.

For a complete overview of the System Assistant, please refer to the menu tree at the beginning of these

Operating Instructions. The Index at the end of these Operating Instructions also gives you further access.

The System Assistant only lets you change some of the system settings. The settings described here can

also be carried out by the system administrator or the installer using the AIMS configuration software via

an external access. You have to enable the external access first (remote maintenance).

The system as a whole is configured by the system administrator or the installer using the AIMS

configuration software. This includes, for example, setting up and processing direct dialling plans and call

distribution elements, and defining network interfaces.

Data backup

Any settings you make on the system using the System Assistant are not stored and will be lost when you

restart the system. For this reason the system administrator or installer should save your changes from

time to time using the AIMS configuration software. This can also be done by external access.

What is this document about?

External access (remote maintenance)

There are three authorization types for external access using the AIMS configuration software:

• no access

• one-off access

• permanent access

Authorization for external access to the system is granted within the System Assistant. Access to the

system by other users is barred while you are in the System Assistant menu, and only you can make

changes to the system settings. To enable external access, you must therefore exit the menu.

User name and password

To access the "System Assistant" menu you will need an user name and a password, available from your

system administrator.

Using the Display and Operating Elements

The settings in the System Assistant are generally the same as those for the 45 and 45pro phones.

Beyond the settings on the phone, the System Assistant offers additional basic operating features and

some settings are made differently. These operating features are described below. You need to be familiar

with them to change system settings.

A number of operating steps are illustrated using the Subscriber Settings as an example. The section

"Settings with the System Assistant" assumes that you are familiar with the basic operating steps and

thus it describes only the type of changes made. So before you change any settings, make sure you have

gone through these operating steps at least once on your phone.

Starting and Exiting the System Assistant

Activate System Assistant

To activate the "System Assistant" menu for the settings on the system, you will need an user name and

a password available from your system administrator.

"System Assistant" Start Page

Press the Menu key repeatedly until the display shows "Configure".

Configure Press the "Configure" Foxkey.

Press the Menu key repeatedly until the display shows "PBX System".

PBX system Press the "PBX System" Foxkey.

Enter the user name and the password.

OK Press the "OK" Foxkey.

The display shows the "System Assistant" menu or event messages.

OK If there are event messages:

Confirm the messages by pressing the "OK" Foxkey again

The display shows the "System Assistant" menu.

☛

1: ABBREV. DIALLING 6: SERVICE CONFIG.

2: DESTINATIONS 7: CALL LOGGING

3: SUBSCRIBER LIST 8: HOTEL

4: SUBSCRIBER CONF. 9: PASSWORD

5: BUSY INDICATOR 0: OTHER CONFIG.

YOUR CHOICE:

## MENU : SYSTEM ASSISTENT ##

Ok Back <_ _> End

Using the Display and Operating Elements

Exiting the System Assistant

Any changes you may have made are only accepted if you confirmed the last input with the "OK" Foxkey

or if you carried out a switch (e.g. "YES / NO"). You can exit the "System Assistant" menu any time by

pressing the "Exit" Foxkey.

Using the Phone during settings in the System Assistant

You cannot use the phone while you are in the System Assistant. If you pick up the handset or answer a

call, you automatically exit the System Assistant.

Menu-Guided Navigation

Selecting a Submenu or Menu Option with a Digit Key

The System Assistant start page shows 10 submenus, each of which corresponds to a digit.

These submenus are usually divided into further submenus. You can access submenus by pressing the

corresponding digit key. The menu structure is shown by the menu tree at the beginning of these

Instructions.

The last submenu has at least 1 item for which you must first decide how you want to process it.

The display shows the available options.

"Subscriber settings" Submenu

Exit Press the "Exit" Foxkey.

The phone is in standby mode.

Press the digit key for the submenu.

The display shows the selected submenu for this menu.

Note If the menu does not have a submenu, you are taken to a menu setting.

Example The System Assistant start page shows the numbered submenus of the

System Assistant. You want to go to submenu "4-SUBSCRIBER SETTINGS".

Press digit key 4.

The display shows you the options for processing the settings.

☛

1: SHOW

2: MODIFY

3: PRINT

YOUR CHOICE:

## MENU : SUBSCRIBER CONF. ##

Ok Back <_ _> End

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