Alcatel-Lucent OmniPCX Office 4029 Bedienungsanleitung

Digital Phone 4029 Operation Guide

Content Page No.

1. Getting to know your telephone (Model : 4029) ------------------------ 4 –5

2. Using Your Phone - Basic Call Feature -

2.1 - Making a Call (Internal / External / Call by Name ) --------------------- 6 –7

2.2 - Answer a Call

2.3 - Hold a call ------------------------------------------------------------------ 8

2.4 - Handle 2 incoming call

2.5 - Redial

2.6 - Mute Function

2.7 - Message function (Voice Mail / Text) ----------------------------- 9

2.7.1 - Initialize your Voice Mail Box

2.7.2 - Messaging key functions:-

2.7.2.1 - Voice Mail

2.7.2.2 - Text Messaging --------------------------------- 11

2.7.2.3 - Call Back List

2.7.2.4 - Non replied List

3 Using Your Phone –During conversation

3.1 - Call Transfer / Broker / 3 Parties Conference -------------------------- 12

3.2 - Automatic Call Back on Busy

4.- Advanced Call Feature

4.1 –Call Forward ---------------------------------------------------------- 14

4.1.1 .- Call forward all call

4.1.2–Call Forward busy

4.1.3 - Call Forward no reply

4.1.4 - Call Forward busy and no reply

4.1.5 –Cancel Call Forward

4.2 –Remote Call Forward ------------------------------------------------------ 15

4.3 –Call Pick Up ------------------------------------------------------ 16

4.4 –Call Park

4.5 –Appointment Reminder ------------------------------------------------ 17

4.6 –Multi-line Selective forwarding ----------------------------------------- 18

Content Page No.

5 . Customize Your phone

5.0 - Main Profile Menu ----------------------------------------------- 19

5.1 –Setting

5.1.1 –Phone

5.1.1.1 –Key program ---------------------------- 20

5.1.1.2 –Ringing Tone ---------------------------- 21

5.1.1.3 –Change password --------------------------- 22

5.1.1.4 –Adjust Screen Display Brightness ---------- 23

5.1.1.5 –Home Page Setting --------------------------- 24

5.1.1.6 –Display language -------------------------- 25

5.1.1.7 –Options / Phone version / Test

5.1.1.8 –My Service

5.1.2 –Appointment Reminder

----------------------------------------

5.1.3 –Redial List

5.1.4 –Lock

5.1.5 –Text Mail

----------------------------------------

5.1.6 –Events

5.1.5 –Forward

----------------------------------------

5.2 -

Information (info) Profile

---------------------------------------

6.-

Manager and Secretary Function

---------------------------------------

6.1 –Manager Set function :-

---------------------------------------

6.1.1 –Screen Function

6.1.2 –Call Secretary

6.1.3 –Transfer call to Secretary

6.2 –Secretary Set Function :- -------------------------------------- 32

6.2.1 –Screen Supervision

6.2.2 –Call Manager

6.2.3 –Transfer call to Secretary

6.2.4 –Secretary Absent ------------------------------------- 33

7.- Alcatel 4635 Voice Mail User Guide ------------------------------------- 34

Getting to Know your telephone

Model 4029

Adjust tilt of

the

Display

angle

Handset

Indicator

Light

Flash GREEN - For Incoming

Call

Flashing RED - For Alarm

menu perso

info

Forwarding

icon

Headset Mode

Connected

Silent Mode

Enabled

Appointment Reminder

Activated

Phone set is

locked

Incoming

Call

Conversation

Call On

Hold

Alphabetic

Keyboard

Description of Key function :-

Display Home

Key

/ Back and Exit

Key

Prgrammable

i Guide

Key

Release Key to terminate a

call.

F1 Function

Key

Prgrammable

F2 Function

Key

Message Key

Speaker / Handsfree

Key

Redial

Key

Adjust speaker /receiver Volume

Level

Mute / Intercom (auto-answer)

key

Navigator key :-

Navigator OK Key to validate you choice or

entry

Phone Set Profiles :-

For Personalize Phone

setting

Navigator Left / Right Movement Key to move to next

page

perso For store speed dial / service

function

Navigator Up / Down Key to scroll through the content of a

page

info

Snapshot information of your

set

2.- Basic Call Feature (Use Your Phone)

2.1 - Making a Call

2.1.1 - Internal Call

In Handset Mode

Pick up handset and dial 4 digits Extension number

In Handsfree Mode

Dial 4 digits Extension number without picking up Handset

Note : For Operator , Please dial “ 0 ”

16/08/07 16:10

3213

Called party is Free

Ringing tone is heard and the display shows “ ALERT”

Called party is Busy or on the phone (with Call waiting feature)

Busy tone is heard and the display shows “BUSY”

16/08/07 16:10

Lily Kwan

ALert

Call Back Announce

16/08/07 16:10

Called Party Answers

Conversation is established

Lily Kwan

Busy

Call Back Announce

16/08/07 16:10

Lily Kwan 3333

Conversation 00:20

Enquiry

2.1.2 - External Call

In Handset Mode

Pick up Handset and dial { 9 } + External Tel. Number.

In Handsfree Mode

Dial 9 + External Telephone Number without picking up

Handset

To terminate the call , replace Handset or Press key.

Note :- The display shows the progress of a call

“Alerted “- means the called party is free and ringing.

“Conversation “ - means you are talking with the called party

with the time duration in minutes and second. .

16/08/07 16:10

22310811

16/08/07 16:10

Alerted

16/08/07 16:10

Conversation 00:10

2.- Basic Call Feature (Use Your Phone)

2.1 - Making a Call

2.1.3 - Call By Name ( Optional Feature )

This feature facilitates you to search a user name in the system

directory through your phone set integrated alphabetic keyboard and

place a call .

16/08 16:10

Enter the name via the Keyboard ( Minimum 2 characters )

Press Name key to display the name list

The Display shows no. of persons , 4 answers , having the same

name ( “e.g. Mary”)

Call By Name

Name

Intials

Press key to select the person you prefer

Press Mary Kwan 3312 corresponding key to place the call.

Note :- This is an optional feature based on number of user license purchased .

Thus may not be available on your set .

16/08 16:10

answers

Mary Lee

3211

Mary Kwan

3312

2.2 - Answer A Call

Handset mode

Lift up Handset or Press Icon Button to answer the call

Handsfree mode

Press the Take Call icon key to answer the call

You are now connected to the calling party

To terminate the call , replace Handset or Press key.

Speaker Mode

To turn on the speaker during conversation , Press key to

enable group listening through the loudspeaker.

Note : If you want to turn off ringing tone of an incoming call already

Ringing on your set , Press the Silent key .

16/08/07 16:10

John Whix 3200

Calling

Silent Take

Call

16/08/07 16:10

John Whix 3200

Conversation 00:20

Enquiry

2.- Basic Call Feature (cont’d)

2.3 - To Hold a Call

Press the icon key once

[ ] –indicates you are in conversation

16/08/07 16:10

John Whix 3200

Conversation 00:20

Enquiry

The call is held and the icon change to

[ ] –indicates a call is on hold

16/08/07

16:10

John Whix 3200

Hold

To retrieve the call again

Press the icon key once . .

Icon changed to . Conversation is re-established.

2.4 - To Handle 2nd Incoming call

While you are in conversation , a 2nd call arrives on your set

and is indicated by on an icon key .

Press the icon to answer the waiting call

16/08/07 16:10

John Whix 3200

On Hold

16/08/07 16:10

Mary Cline 94121123

Calling

Silent Take

Call

The 1st call will be automatically placed on Hold ( )

You can alternatively talk to either party by pressing the

corresponding with the other party automatically placed on

hold

To terminate the call , replace Handset or Press key.

16/08/07 16:10

Mary Cline 94121123

Conversation 00:01

Enquiry

16/08/07 16:10

John Whiz 3200

Conversation 10:10

Enquiry

2.5 - Redial

Lift up handset and press key once ,

the system will dial the last stored number for you

16/08/07 16:10

22310811

2.6 - Mute Key

During conversation , you can temporarily disable the

microphone on your handset by pressing the key so that you

voice will not transmitter to the other party .

16/08/07 16:10

Lily Kwan 3333

Conversation 10:20

To enable to microphone again , Press the key once. New Call Park Call

2.- Basic Call Feature (cont’d)

2.7 - Voice and Text Messaging

2.7.1 - - Initialize you Voice Mail Box

If you have a mail box in the system , key will light up to remind you to

connect to the voice mail system to personalize your mail box setting , such as

password , greeting ...)

To connect to Voice Mail

Dial [ # 1 ] or press key , and preset VoiceMail key and

follow the voice prompt to set up your mail box .

Note :-

By default , the system manager as assign you a temporary password which is your 4

digits extension no.

16/08/07 16:10

Messaging

Voice Mail

Text Mail

No. Call Back

5 Non replied Calls

Messaging key Functions :-

There are a variety of functions available on the Messaging key :-

1.- Voice Mail ( Access to the voice mail system)

2.- Text Mail ( Access to Text Messaging )

3.- Call Back list ( Access to Call Back List)

4.- Non- replied list ( Access to non reply list )

16/08/07 16:10

Messaging

Voice Mail

Text Mail

No. Call Back

5 Non replied Calls

1.- Voice Mail

Access to the voice mail

2.8 Press key , and press VoiceMail key

2.9 You are immediately connected to the voice mail

16/08/07 16:10

Messaging

Voice Mail

Text Mail

No. Call Back

5 Non replied Calls

2.- Basic Call Feature (cont’d)

2.7.2.2 - Text Messaging

1.- Send Text Message :-

2.10 Press key , Text Mail 

Send

Dial the Extension No. of the person

Select type of messages :-

Pre-msg

16/08/07

16:10

Messaging

Voice

Mail

Text

Mail

No. Call

Back

5 Non replied

Calls

2.11

2.12

2.13

Complete

Msg

Create

- System Preset Messages

- System Message request to complete with

- Free Text Message create by yourself

16/08/07

16:10

Text

Messaging

Press Apply

Send

Fwd to

Text

Read

Msg

2.- Read Message :-

2.14 Press key , Text Mail Read

Msg

16/08/07 16:10

Text Messaging

Options :-

To Delete a message 

Delete

To Call the sender 

Recall

Text Answer

Pre-msg

Msg Create

To Complete

To answer to sender by text 

3.- Forward To Text :-

** ( Leave massage to Internal Digital phone user Only)

If you are away from office and you want to leave a message to a

calling party who is having a digital phone .

Your message is displayed on the calling party’s digital phone set.

Press key , Text Mail Fwd to

Text

Select type of messages :-

Pre-msg

2.15

2.16

2.17

Complete

Msg

Create

- System Preset Messages

- System Message request to complete with

- Free Text Message

Press Apply

Important :-

You are in forwarding mode , please ensure to de-activate when not required .

Ken Martin 3211

Conference 12:01

3.- Using Your Phone –During Conversation

3.1. - Call Transfer / Back & Forth / Conference

3.1.1 - Call Transfer

While you are in conversation and wish to make a consultation call to other

extension.

Press New Call or Enquiry key and dial 4 digits extension number

If the called party is free ,

16/08/07 16:10

Lily Kwan 3333

Conversation 10:20

Ringing tone is heard and the display show “ Alerted “New Call Park Call

To cannel the enquiry call

Press

Enquiry

OFF key and get back to the held party

To transfer the call without talking to the called party .

Dial 4 digit extension number (calling party is free)

Press Transfer key and just hang-up .

To transfer the call after talking to the 2nd call party

Wait until the caller is answered .

Press Transfer key or just hang up.

3.1.2 - Back & Forth

With 2 parties connected to your set , you can alternatively talk

privately between 2 parties with the other party on hold .

Press the icon corresponding key will switch you to the

held party and the other party will be automatically put on hold

3.1.3 - Conference ( 3 parties)

After established the enquiry call as above and you are talking to the

2nd party with 1st party on hold .

To establish 3rd conference

Press

Conference

key .

For 4029 phone set :- Use Navigator “Downward”key move to

next menu for

Conference

key

Note : -

If you wish to exit only yourself from the conference ,

Hang up or Press the or Press Transfer key .

16/08/07 16:10

Please dial

Enquiry Off

16/08/07 16:10

Ken Martin 3211

Alert

Enquiry Off

Transfer

Back & Forth

16/08/07 16:10

Ken Martin 3211

Conversation 00:01

Enquiry Off

Transfer

3 Party Conference :-

16/08/07 16:10

Ken Martin 3211

Conference 12:01

Conference

16/08/07 16:10

Ken Martin 3211

Conference 12:01

If you wish to release last party in the conference ,

Press End Conf key . End conf Co

nrfa

cre

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