HP Color LaserJet Enterprise CP5525 Kurzanleitung

EMBEDDED WEB SERVER CONFIGURATION TO ENABLE

AUTOSEND AND OUTGOING EMAIL FOR HP QUICKPAGE

INTRODUCTION

To ensure accurate billing, the HP QuickPage program requires collection of the metered

information from the printers and multifunction products (MFPs) under contract. HP AutoSend, a

standard feature in the device firmware on many workgroup HP LaserJets, can be used to provide

this capability. This document provides a step-by-step guide to configure HP AutoSend on

HP printers and MFPs

ATTENTION: It is very important that you follow all steps in this document and that the proper

email address for sending of the AutoSend report is entered into the AutoSend “Email

Destinations”

CONFIGURATION STEPS

box in the final step.

Prerequisites

1. Identify the IP address of the printer/MFP: Navigate through the menu in the display panel of

the device and print the configuration page. The IP of the device can be found under the

networking section or under the “Embedded JetDirect” section.

2. Gather SMTP server details (server name, port, user name, and password if authentication is

required). This can be obtained from the IT admin of the client. This information is vital for

AutoSend to function.

Section 1

Use the following steps to configure HP AutoSend on HP printers and MFPs.

NOTE Please refer to Section 2 for the following printers:

•HP Color LaserJet CM4540 MFP

•HP Color LaserJet CP5520 series

Steps

1. Launch a browser (Internet Explorer 6.0 or greater) and connect to the device home page—

http://IPofTheDevice/ (for example, http://16.180.117.170/).

a) Navigate to Settings > Email server and select Enable outgoing email to configure the

email server.

b) Provide the SMTP server IP and port (if asked)along with the domain name. Use “25” for

the port if no other is evident.

NOTE On some models you will not see an input box for “Port”.

c) If the SMTP server requires authentication, provide the username and password.

d) The Return Email Address is required. The username must be the word “device” and the

customer network domain name should be entered into the Domain Name field.

Example: If the domain name is HP.com, Device email address would be “[email protected]m”

e) Click Apply.

2. After setting the SMTP server details:

a) Navigate to Settings > AutoSend.

b) Select Enable AutoSend and configure to send every 1 day (as shown below).

c) Provide the destination email address: meterinfo_[email protected]. Replace the

“XX” (as shown here) with the 2-letter code for your country-specific email address. To

find the country-specific code, please refer to the table of email addresses at the end of

this document.

d) Click Apply.

NOTE To ensure the SMTP server passes the email to external destinations, please provide a test

external email address (such as a Yahoo,Gmail, Hotmail, or other web based email

account other than the internal company account). Click on the Test button and check for

the receipt of an email message in the test address specified confirming the compatibility

of the SMTP server. If an error message is shown at the AutoSend page or if the email

does not reach your test email account, verify with customer technical contact (IT) that the

SMTP gateway is identified correctly in the Email Server section of the configuration. Send

a test email again after any modification to the SMTP gateway information. After

successful receipt of an email on the test account, be sure to replace

Section 2

the test email

address with the email address stated in step 2.c. previously in this document and click

Apply.

Use the following steps to configure HP AutoSend on these two printers:

•HP Color LaserJet CM4540 MFP

•HP Color LaserJet CP5520 Series

Steps

1. Launch a browser (Internet Explorer 6.0 or greater) and connect to the device home page—

http://IPofTheDevice/ (for example, http://16.180.117.170/).

a) Navigate to General > Autosend and select Send to E-mail to configure the email server.

b) In the Outgoing E-mail Servers (SMTP) section, click Add.

c) If the SMTP server is already known, choose the first option and click Next. If the SMTP

server IP is not already known, choose the second option that looks for an SMTP server

and click Next.

d) Provide the SMTP server and port (if asked). Use “25” for the port if no other is evident. If

required, choose the option to split emails based on email size.

NOTE On some models you will not see an input box for “Port”.

e) Choose the required Server Authentication.

If the SMTP server requires authentication, provide the username and password.

f) Click Finish.

2. After setting the SMTP server details:

a) Navigate to General > AutoSend.

b) Select Enable AutoSend check box and configure to send every 1 day (as shown below).

c) Select Send to Email check box

d) Provide the Recipient’s email address: [email protected]. Replace the

“XX” (as shown here) with the 2-letter code for your country-specific email address. To

find the country-specific code, please refer to the table of email addresses at the end of

this document.

e) Click Apply.

NOTE

To ensure the SMTP server passes the email to external destinations, please provide a test