IRIS BR600-CARDIRIS Bedienungsanleitung

GETTING STARTED

GETTING

STARTED

manual.PMD 29/08/2003, 14:551

OCR technology by I.R.I.S.

Connectionist, Linguistic and Field Analysis technology by I.R.I.S.

manual.PMD 29/08/2003, 14:552

GETTING STARTED

IT'STHE BUSINESS YOU WANT, NOT THE CARDS!©

Cardiris is the unbeatable productivity tool for your business cards. This busi-

ness card organizer allows you to archive, index and OCR business cards

from around the world.

In our information age, all ey corporate information is contained in data-

bases. With information being the ey, Cardiris gives a comprehensive answer to

the need to manage your business contacts: Cardiris goes the full circle from

archiving scanned business cards to contact management. After all, isnt it the

business you want, and not the cards?

ONE, CARDIRIS GIVES YOU GREAT IMAGES

Cardiris improves the everyday operation of your office by getting rid of all

business cards. Enter any office and youll find the des and drawers of the

employees crowded with business cards of all types and places. Business cards

suffer more than other documents from the nown disadvantages of the paper

world: they get lost easily, arent available to your colleagues, cant be searched

or sorted etc.

Cardiris, the electronic Rolodex©, puts a final end to all this. You begin by

scanning the business cards, thus putting images in a database. Use this manage-

ment tool to file your business cards and no more stac s of business cards will be

lying around in your office!

So, all business cards can be thrown away or returned to the owner as soon as

they have been archived. This means that you never lose any information con-

tained on a card, not even the companys colorful logo or slogan, the contacts

photograph or still a second telephone number or e-mail address which you dont

usually encode in your traditional contact manager or database.

When you are dealing with exotic business cards - in, say, Vietnamese or

Arabic - which you simply cannot enter in a database, the advantage is all the

more prominent: as you first archive the card images, Cardiris offers a unique

manual.PMD 29/08/2003, 14:553

solution here. Even if a business card cant be read by OCR, the color image is

there to be consulted!

As a wide range of dedicated business card scanners, flatbed scanners and

all-in-one devices or MFPs (multifunctional peripherals) is supported, what-

ever scanner you may already own is fine by us.

Your Cardiris software may be bundled with a business card scanner. Dedi-

cated business card scanners are optimized for scanning business cards and have

many advantages over other scanner types: they hardly ta e up any space on

your des , swiftly cope with calling cards of varying paper and printing qualities

and you never have to wonder about selecting the correct card format.

The images are saved compressed to limit the use of space on your hard dis .

The scanned business cards are prominently displayed so as to ma e them legible

without having to zoom. Optimal legibility is ensured, even on low-end 14" moni-

tors and the LCD screens of noteboo computers!

As Cardiris also allows you to add comments, it suffices to scan every busi-

ness card you come across and add some notes and youll never lose any infor-

mation again!

TWO, OCR BRINGS YOU EDITABLE TEXT

Once the cards are archived, you can convert images into data by indexing

and OCRing them. Indexing means that a business card is sorted by a primary

search ey - the company name is filled out and chec ed -, OCR means that the

cards data is extracted automatically from the image.

OCR stands for two things here: character recognition to convert the

scanned image into editable text and field analysis. Optical character recognition

(OCR) allows to encode business cards without the time-consuming tas of re-

typing them. Thin of your last exhibition when you came bac with an entire

stac of business cards and it too your secretary two days to encode them!

Cardiris incorporates specialized recognition technology, optimized for tiny

characters, and supports up to 49 countries! The major countries of all conti-

manual.PMD 29/08/2003, 14:554

GETTING STARTED

nents are supported: North and South American business cards and business

cards from the European countries, including the Eastern-European nations.

Fieldanalysisassigns the recognized data to specific database fields. Cardiris

extensively uses a nowledge database, thus acquiring the necessary intelligence

to discriminate the first and last name, a city and its state, a telephone and a fax

number etc.

At this stage, Cardiris ta es the layout of a business card into account. Each

country has a different style of composing business cards, Americans com-

pose an address differently than the French do etc. In this way, Cardiris can

process correctly business cards of all designs and countries: business cards with

an American or European loo , vertical cards as well as horizontal cards etc.

When a country is not supported, you can draw a frame around the informa-

tion and drag the frame to a database field - say, the city: the OCR gets done on

the fly.

The recognition accuracy depends on the printing quality, whether or not a too

stylized font or exotic layout has been used etc. Cutting and pasting is available

to edit and correct the recognized data, but so are drag-and-drop operations

for maximal ease of use.

Interestingly, the scanning, indexing and recognition are separate phases. In-

dexing and OCR can be deferred, performed later on at any moment. Sales

executives at an info des or on the company booth at a trade show, secretaries

at a reception des may be too busy to perform the complete cycle of indexing

and OCRing business cards, but surely they can quic ly scan the business card of

their visitors... When they do, Cardiris will eep trace of every single contact

they come across with a minimal effort.

THREE, IT’SA DATABASE

Once your business cards are converted into text placed in data fields, you

have a real address database, similar to a cardfile system: the data is directly

searchable by any field. Loo ing up a company, client or prospect is a cinch.

manual.PMD 29/08/2003, 14:555

Even with very little to go on, say, no more than the first characters of a company

name, you are sure to find your contact again instantly.

The resulting data is available for export. Cardiris smoothly complements

such applications as contact managers, personal information managers (PIMs),

general databases or even word processors whose mail merge function allows to

print letters, envelopes and labels. Or synchronize your Cardiris database with

the contacts stored on your PDA - your Palm organizer, your Poc et PC handheld

device etc.

Some other clearcut advantages of Cardiris over the paper world are all too

obvious: as you are dealing with a database, the information is centralized and

available to all your colleagues. Also, databases are easily transportable on CD-

ROM etc.

ABOUT THIS GUIDE

This guide gives a short introduction to Cardiris. It contains all you need to

now to get started with this I.R.I.S. product successfully.

However, this guide does not intend to be a complete user documentation of

Cardiris. To ma e full use of the many advanced capabilities of this software

pac age, it is mandatory that you study the on-line help information closely.

SYSTEM REQUIREMENTS

This is the minimal system configuration required to use Cardiris:

qa Pentium based Intel PC or compatible.

q64 MB RAM.

q85 MB free dis space.

qthe Windows XP, Windows ME, Windows 2000 or Windows 98 operat-

ing system.

Your Cardiris software may be bundled with a business card scanner. It ta es

a USB port to connect this scanner.

manual.PMD 29/08/2003, 14:556

GETTING STARTED

INSTALLING THE CARDIRIS SOFTWARE

The Cardiris software is delivered exclusively on an autorunning CD-ROM.

To install, simply insert the CD-ROM in your CD-ROM drive and wait for the

installation program to start running. Follow the on-screen instructions.

Dont forget to register your Cardiris licence! Doing so will allow us to eep

you informed of future product developments and related I.R.I.S. products. The

registration benefits, including free product support and special offers, are strictly

limited to registered users.

manual.PMD 29/08/2003, 14:557

You can register in many ways: by sending in your registration card or faxing

its electronic counterpart, by calling I.R.I.S. during wor ing hours and by filling

out a registration form on the I.R.I.S. home page!

manual.PMD 29/08/2003, 14:558

GETTING STARTED

STARTING THE SOFTWARE UP

Clic on the Cardiris application in the submenu "I.R.I.S. Applications - Cardiris"

or clic on the shortcut to the Cardiris application on your des top.

ITTAKES TWO TO TANGO

The Cardiris application window is displayed. Use the command "Open" un-

der the "File" menu and load the sample database SAMPLE.DAT. (You can

access the databases last loaded directly under the "File" menu.)

Cardiris starts up in the card album view mode: it displays eight business

cards in an album-li e presentation. Only the major data fields - company name,

first name and name, job title and e-mail address - are listed.

manual.PMD 29/08/2003, 14:559

A color code indicates the card status of each business card: new cards are

yellow, indexed cards are green and verified cards are blue. The card status is a

crucial concept and well discuss it in depth later.

Clic the arrow buttons below to navigate through the business cards: youll

turn the pages of the album.

Double-clic a card to open the card view mode (or clic the "Card" button

on the Cardiris toolbar). The card view is limited to a single business card. It

displays the card image, the card data or business contact, and the personal notes

and additional information. Clic the browse buttons to navigate through the busi-

ness cards.

manual.PMD 29/08/2003, 14:5510

Dieses Handbuch passt für folgende Modelle

Andere IRIS Software Handbücher

IRIS

IRIS READIRIS 12 PRO Bedienungsanleitung

Beliebte Software Handbücher anderer Marken

COMPRO

COMPRO COMPROFM Bedienungsanleitung

Muratec

Muratec OFFICEBRIDGE ONLINE Bedienungsanleitung

Oracle

Oracle Contact Center Anywhere 8.1 Bedienungsanleitung

Adobe

Adobe 65007312 - Photoshop Lightroom Handbuch

Avaya

Avaya NULL One-X for RIM Blackberry Bedienungsanleitung

HP ProLiant BL420c Bedienungsanleitung

PS Audio

PS Audio PowerPlay Betriebsanleitung

Brady

Brady LOCKOUT PRO 3.0 Service-Handbuch

Avaya

Avaya Interaction Center Bedienungsanleitung

Texas Instruments

Texas Instruments TI-83 Plus Silver Edition Handbuch

Novell

Novell GROUPWISE 8 - INTERNET AGENT Bedienungsanleitung

Oracle

Oracle Application 9i Bedienungsanleitung

Acer

Acer RDM Bedienungsanleitung

Canon

Canon Vixia HF21 Bedienungsanleitung

Canon

Canon ZR950 Bedienungsanleitung

Samsung

Samsung Auto Backup Bedienungsanleitung

Polycom

Polycom Vortex EF2201 Montage- und Bedienungsanleitung

Brocade Communications Systems

Brocade Communications Systems Brocade 8/12c Bedienungsanleitung