NUANCE OMNIPAGE PRO 8 Bedienungsanleitung

OmniPage®

Pro

Users Manual

CAERE CORPORATION

100 Cooper Court

Los Gatos, California 95032

European Offices:

Caere GmbH

Innere Wiener Strasse 5

81667 Munich

Germany

Please Note

In order to use this program, you should know how to work in the Microsoft Windows

environment. Please refer to Windows documentation if you have questions about how to use menu

commands, dialog boxes, scroll bars, edit boxes, and so on.

OmniPage Pro for Windows

Version 8

Language Analyst®, 3D OCR®, AutoOCR™, and True Page® are trademarks of Caere Corporation

Many of the designations used by manufacturers and sellers to distinguish their products are

claimed as trademarks. Such designations appearing in this manual have been printed in initial

caps.

PD 802-0584-030A

Welcome – 3

Welcome

Welcome to OmniPage Pro, and thank you for buying our software!

The following documentation has been provided to help you learn

about OmniPage Pro.

This Users Manual

This manual introduces you to the basics of using OmniPage Pro. It

includes an introduction to OmniPage Pro, installation and setup

instructions, task-oriented instructions, ways to customize processing,

settings guidelines, and technical information.

Online Help

OmniPage Pro’s online help contains detailed information on features,

settings, and procedures. The online help conforms to Windows online

help conventions and has been designed for quick and easy information

retrieval. Please see “Getting Online Help” on page 12 for more

information.

Release Notes

The Release Notes booklet contains last-minute information about

OmniPage Pro. Please read this before installing the application.

Scanner Setup Notes

The Scanner Setup Notes booklet contains the latest information about

supported scanners and scanner setup.

Using This Manual

Welcome – 4

Using This Manual

This manual is written with the assumption that you know how to work

in the Microsoft Windows environment. Please refer to your Windows

user’s manual or online help if you have questions about how to use

dialog boxes, menus, and so on.

The following conventions are used in this manual.

Convention Purpose

Italicized text •Emphasizes menu

commands, dialog box

options, labeled buttons, and

file names

For example:

“Choose Open... in the File

menu.”

•Emphasizes new terms the

first time they are used

•Emphasizes important words

in a sentence

Note symbol Introduces a tip or an item of

note

Warning symbol Introduces cautionary text

Introduction to OmniPage Pro - 5

Chapter 1

Introduction to

OmniPage Pro

You probably use your computer formost business correspondence and

otherwrittenprojects.Theproblem is thatcertainsourcesofinformation

cannot be immediately used on a computer.

For example, if you want to incorporate information from a magazine

article into a document in your word processor, you somehow have to

get the text from the article into your computer. Painstakingly retyping

the article is not an appealing solution.

OmniPage Pro offers a smart solution to increase your work

productivity. OmniPage Pro’s optical character recognition (OCR)

technology accurately and easily converts scanned paper documents

and image files into editable text for use in your favorite computer

applications. OmniPage Pro does the retyping for you.

Please continue reading this chapter for information on these topics:

• What Is Optical Character Recognition (OCR)?

• The OmniPage Pro Desktop

• Getting Online Help

• Product Support

What Is Optical Character Recognition (OCR)?

Introduction to OmniPage Pro - 6

What Is Optical Character Recognition (OCR)?

Optical character recognition (OCR) is the process of turning an image into

computer-editable text. An image is an electronic picture of text such as

a scanned paper document or an electronic fax file. Images do not have

editable text characters; they have many tiny dots (pixels) that together

form a picture of text.

During OCR, OmniPage Pro analyzes an image and defines characters

to produce editable text. After OCR, you can export the resulting text to

a variety of word-processing, page layout, and spreadsheet

applications.

OmniPage Pro OCR

In addition to text recognition, OmniPage Pro can retain the following

elements of a document during OCR.

Graphics

Photos, logos, and drawings are examples of graphics.

Text formatting

Font types,font sizes, and font styles(such as boldor italic) areexamples

of text formatting.

Page formatting

Column structure, paragraph spacing, and placement of graphics are

examples of page formatting.

The graphics, text formatting, and page formatting elements that

OmniPage Pro retains are determined by the settings you select. See

“Settings Guidelines” on page 54 for more information.

OmniPage Pro only recognizes machine-printed characters such as

laser-printed or typewritten text. However, it can retain handwritten

text, such as a signature, as a graphic.

What Is Optical Character Recognition (OCR)?

Introduction to OmniPage Pro - 7

Basic Steps of OmniPage Pro OCR

These are the basic steps of OmniPage Pro’s OCR process.

1Bring a document image into OmniPage Pro.

You can scan a paper document, load an image file, or load a fax

from Microsoft. The resulting image appears in OmniPage Pro’s

image viewer. See “Bringing Document Images into OmniPage

Pro” on page 23 for more information.

2Create zones to identify areas you want to recognize as

text or retain as graphics.

Zones are borders that enclose the parts of a document image that

will get processed. You can create zones manually, automatically,

or with a template. Any areas not enclosed by zones are ignored

during OCR. See “Creating Zones for OCR” on page 26 for more

information.

3Perform OCR to convert text information into editable

text characters.

During OCR, OmniPage Pro defines text characters in an image.

After OCR, you can check and correct errors in the text. See

“Performing OCR on a Document” on page 27 for more

information.

4Export the document to the desired location.

You can save your document to a specified file format, place it on

the Clipboard, or send it as a mail attachment. See “Exporting

Documents” on page 39 for more information.

There are different ways to start the OCR process in OmniPage Pro. See

“Ways to Process Documents” on page 21 for more information.

The OmniPage Pro Desktop

Introduction to OmniPage Pro - 8

The OmniPage Pro Desktop

OmniPage Pro’s desktop displays the pages of a document in its

thumbnail viewer, image viewer, and text viewer. You can use buttons

in the Standard, AutoOCR, and Zone toolbars to perform various tasks

on the document.

The

thumbnail

viewer

displays a

picture of

each page

in the

document.

The image viewer

displays the current

pages original image.

The text viewer displays the

current pages recognized

text and retained graphics.

Standard

toolbar

AutoOCR

toolbar

Zone

toolbar

Drag this splitter to

the left or right to

resize a viewer.

The current

page has

a box

around it.

The OmniPage Pro Desktop

Introduction to OmniPage Pro - 9

AutoOCR Toolbar

The AutoOCR toolbar contains buttons that can activate each step of the

OCR process.

Set commands in the AutoOCR toolbar buttons for the operations you

want to perform. You can choose commands in a buttons’s drop-down

list.

• The AUTO button allows you to activate automatic processing or

use the OCR Wizard.

• The Image button allows you to bring in images by scanning or

loading pages.

• The Zone button allows you to automatically create zones on

images based on their original page layouts or predefined

templates.

• The OCR button allows you to perform OCR or train characters

for OCR.

• The Export button allows you to save, copy, or send your

recognized document as a mail attachment.

Please see “Setting AutoOCR Toolbar Commands” on page 43 for more

information on each toolbar button.

AUTO

button Image

button Zone

button OCR

button Export

button

Click the down arrow to

display the commands in a

buttons drop-down list.

The OmniPage Pro Desktop

Introduction to OmniPage Pro - 10

Standard Toolbar

The Standard toolbar contains buttons and drop-down lists for

performing various tasks.

Zone Toolbar

The Zone toolbar contains buttons that allow you to draw and define

zones on a page image.

See “Customizing Zones” on page 65 for more information.

New

Open

Save

Check

Recognition

Cut

Copy

Paste

Undo

View

Image

Editor

Options

Rotate

Image

Straighten

Image

Zoom

Help

Draw

Rectangular

Zones

Draw

Irregular

Zones

Zone

Properties

Reorder

Zones

Add to

Zone

Subtract

from

Zone

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