Panasonic KX-TGA400B - Cordless Extension Handset Bedienungsanleitung

– 1 –

Operating Instructions

PLEASE READ BEFORE USE AND

SAVE.

KX-TGA400B is the optional cordless

handset for the KX-TG4000B. These

operating instructions cover most of the

features of this cordless handset.

Please read the KX-TG4000B operating

instructions for further details.

2.4GHz Cordless Handset

Model No. KX-TGA400B

Accessories (included)

For extra orders, call

1-800-332-5368.

Charger .................one

AC Adaptor............one

Order No. KX-TCA1-G

Belt Clip.................one

Order No. PQKE10101Z1

Power Outlet

(AC 120 V, 60 Hz)

AC Adaptor Fasten the AC adaptor

cord to prevent it from

being disconnected.

Bottom

of the

charger

•USE ONLY WITH Panasonic AC ADAPTOR KX-TCA1 (Order No. KX-TCA1-G).

•The AC adaptor must remain connected at all times. (It is normal for the adaptor to

feel warm during use.)

Printed in Japan PQQX12631ZA SS0700NA1090

Installation ................................... 1

Location of Controls..................... 2

Registering Cordless Handsets ... 3

Making Calls ................................ 3

Answering Calls........................... 4

Intercom....................................... 4

Transferring a Call ....................... 4

Storing Names and Numbers

in the Directory ............................ 5

Dialing from the Directory ............ 6

Erasing an Item in the Directory .. 6

Caller ID Service.......................... 6

Viewing the Caller List ................. 7

Calling Back from the Caller List

.. 7

Voice Mail System ....................... 7

Automated Attendant System...... 8

Listening to Messages................. 9

Delivering Your Own Message ....10

Remote Operation from a Touch

Tone Phone .................................10

Wall Mounting..............................11

Using an Optional Headset..........11

Canceling Handset Registration ..11

Using the Belt Clip .......................12

Battery Replacement ...................12

Installation

Connecting the AC adaptor to the charger

Contents

Up to about 4 days

–2 –

(ENTER)

(Voice Mail)

(CLEAR)

Navigator Key

( , , I, H)

Display

(REDIAL/EDIT)

Charge Contacts

(TALK)

(FUNCTION/EXIT)

(INTERCOM/HOLD/TRANSFER)

LINE Buttons

Headset Jack

CHARGE

Indicator

Charge Contacts

•Clean the charge contacts of the handset and the charger with a soft, dry

cloth once a month. Clean more often if the unit is subject to grease, dust or

high humidity. Otherwise the battery may not charge properly.

Handset battery information

After your Panasonic battery is fully charged:

Approx. battery lifeOperation

While in use (TALK) Up to about 8 hours

While not in use (Standby)

CHARGE

Indicator

The battery

is beneath

this cover.

Charging the battery

Place the cordless handset on the charger and

charge for about 8 hours before initial use.

Make sure the handset faces forward as shown.

•The CHARGE indicator lights.

•If you charge the discharged battery, it will be

charged quickly. In that case the handset may

feel warm. This is normal.

•Recharge the battery when:

–“Recharge”is displayed,

–“”flashes on the display, or

–the handset beeps intermittently while it is in use.

Location of Controls

–3 –

Base unit/Cordless handset:

Wait until a beep sounds and until

both of the displays show the

assigned handset number.

Press (EXIT).

•The handset number ([1]–[8]) is

displayed in the standby mode.

If a PIN (Personal Identification

Number) has been stored:

Follow steps 1 to 6, and enter the

PIN. Press (ENTER).

Registering Cordless Handsets

Registration is necessary for cordless handsets. A handset will be assigned

the number at registration. The handset number is used as the extension

number (p. 4, 8). You can register up to 8 cordless handsets at the

KX-TG4000B base unit.

Make sure that the base unit and cordless handset are in the standby mode.

Registration must be completed within 1 minute.

Making Calls

Four calls can be handled simultaneously on separate telephone lines by

the base unit and 3 cordless handsets (or by 4 cordless handsets).

Press (TALK).

•You can press a line button instead of pressing (TALK).

Dial a phone number.

To hang up, press (TALK) or place the handset on the charger.

•To adjust the receiver volume, press or while talking.

To dial after confirming the entered number:

Enter a phone number, and press (TALK).

•To redial a number from the redial list (contains the last 10 numbers dialed), press

(REDIAL) until the desired number is displayed, and press (TALK).

Base unit:

Press (FUNCTION).

Select “Registration”by

pressing or , and press H.

Select “HS registration”by

pressing or , and press H.

Cordless handset:

Press (FUNCTION).

Select “Registration”by

pressing or , and press H.

Press Hto select “HS

registration”.

–4 –

Intercom

Each number assigned to a handset at registration is the extension number

(p. 3). The base unit extension number is 0.

Making intercom calls

Press (INTERCOM).

To page the base unit, enter (0).

To page another handset, enter the extension number ((1) to (8)).

To end the intercom, press (TALK) or place the handset on the charger.

•To answer an intercom call, press (TALK) or lift the handset off the charger.

Transferring a Call

During a call, press (TRANSFER).

To page the base unit, enter (0).

To page another handset, enter the extension number ((1) to (8)).

If required, wait for the paged party to answer, and you can announce

the transfer.

If not required, go to step 4.

To complete the transfer, press (TALK) or place the handset on the

charger.

Answering Calls

Four calls can be handled simultaneously by the base unit and 3 cordless

handsets (or by 4 cordless handsets).

Press (TALK).

•You can press the called line button

instead of pressing (TALK).

•You can also answer a call by pressing

any dialing button (0) to (9),

(*)

or (#).

If the handset is on the charger, just

lift up.

What “ ” on the

display mean:

Off (invisible):The line is free.

On: The line is being used.

Flashing:

A call is on hold. The Automated

Attendant System or Answering

System is responding to a call.

Flashing quickly

A call is being received.

, , ,

•During a conversation, if two tones sound, an incoming call is being received on

another line. To answer the second call while holding the first call, press (HOLD)

and press the called line button. To return to the first call, press the line button.

–5 –

Storing Names and Numbers in the Directory

You can store names and phone numbers in the directory. The cordless

handset can store up to 50 items. All directory items are sorted by the first

word in alphabetical order. Using the directory, you can make a call by

selecting a name on the display.

Make sure that the cordless handset is in the standby mode.

•To exit the programming mode any

time, press (EXIT).

Press (FUNCTION).

Press Hto select “Save

directory”.

Enter a name, up to 16

characters, using the dialing

buttons (see below).

•To move the cursor, press Ior H.

Press (ENTER).

Enter a phone number, up to 22

digits.

Press (ENTER).

•To store other items, repeat from

step 2.

Press (EXIT).

(1)

(2)

(3)

(4)

(5)

(6)

# & ’( ) , - . / 1

A B C a b c 2

D E F d e f 3

G H I g h i 4

J K L j k l 5

M N O m n o 6

( )

(8)

(9)

(0)

Keys Index

P Q R S p q r s 7

T U V t u v 8

W X Y Z w x y z 9

0 blank

To move the cursor to the left.

To move the cursor to the right.

Keys Index

Selecting characters to enter names

The dialing buttons can be used to enter letters and symbols. Pressing each

button selects a character as shown below.

•To enter another character using the same number key, press Hto move the

cursor to the next space.

If you make a mistake while entering a name:

Press Ior Hto move the cursor to the incorrect character. Press (CLEAR)

to delete the character. Enter the correct character. To erase all characters,

press and hold (CLEAR).

Dialing from the Directory

Press Ior Hto enter the directory.

Press or to find the desired item.

To search for a name by initial:

Press the dialing button for the first letter of the desired name until any

name with the same initial is displayed. Press until the name is

displayed.

Press (TALK).

•You can press a line button instead of pressing (TALK).

•In steps 1 and 2, you can leave the directory by pressing (EXIT).

Erasing an Item in the Directory

Make sure that the cordless handset is in the standby mode.

Press Ior Hto enter the directory.

Press or to find the directory item you want to erase.

•To search for the item by initial, see above.

Press (CLEAR).

Press (ENTER), and press (EXIT).

Caller ID Service

This unit is compatible with a Caller ID service offered by your telephone

company. After subscribing to a Caller ID service, the calling party’s

information will be displayed after the first ring.

The unit can record information of up to 30 different callers in the Caller List.

The Caller List information is sorted from the most recent to the oldest call.

When the 31st call is received, the oldest call is deleted.

How caller information is displayed when a call is received

The display shows the caller’s name, number

and the called line after the first ring.

•After you answer the call, the display will show the

length of the call.

–6 –

•When more than one line is receiving a call at the same time, each caller’s

information will be displayed alternately.

•Caller information cannot be displayed in the following cases:

—If the caller dialed from an area which does not provide a Caller ID service, the

display will show “Out of area”.

—If the caller has requested not to display his/her information, the display will

show “Private caller”.

TINA ROBINSON

1-000-222-3333

-----Line1------

–7 –

Calling Back from the Caller List

Press or to enter the list.

Press or to find the

desired caller.

Press (TALK).

•You can press a line button instead

of pressing (TALK).

Press or to enter the list.

•The number of new calls is displayed.

To search from the most recent call, press .

To search from the oldest call, press .

•To scroll between callers, press or .

To exit the list, press (EXIT).

Viewing the Caller List

If you have received new calls, “Received calls”will be displayed in the

standby mode. Caller List information includes the caller’s name and phone

number, and the time and date the call was received.

Make sure that the cordless handset is in the standby mode.

•If there is no name information for a caller, the display will only show the phone

number.

•After viewing all of the new call entries, “Received calls”will disappear.

Ex. The caller called 5 times.

What “√” means:

You have viewed a new call, answered the call or

called back the caller.

If a caller calls more than once:

The number of times the same caller called is

displayed (×2 to ×9). After checking, ×2 to ×9 will

be replaced with “√”.

JACK SMITH

1-234-567-8901

3:10P JUN. 9

10 new calls

∨∧

=Directory

NANCY BROWN

1-000-222-3333

3:10P JUN.10

√

NANCY BROWN

1-000-222-3333

3:10P JUN.10

Voice Mail System

The Voice Mail System allows you to receive and deliver voice messages

using mailboxes. The unit accommodates one general delivery mailbox and

a maximum of 8 personal mailboxes which are assigned to the registered

cordless handsets. The mailbox numbers are the same as the handset

numbers.

The Voice Mail System works fully with the Automated Attendant System,

which routes incoming calls to a specified mailbox and allows a caller to

leave a message. With the Answering System, all calls are routed to the

general delivery mailbox.

•In step 2, if required, edit the phone

number by pressing (EDIT). The phone

number will be edited into one of 4

patterns as follows:

Ex. ➝➝

➝➝

1-321-5555

234-321-5555

321-55551-234-321-5555

(continued \)

Setting the mailbox password

Assign a password to your mailbox to prevent unauthorized persons from

accessing your mailbox and listening to the messages remotely from a

touch tone phone. The preset password for each mailbox is a 4-digit number

using the mailbox number. (Ex. “1111”for Mailbox 1, “2222”for Mailbox 2)

You can stop unauthorized accesses to your personal mailbox from the

cordless handset using this password. If required, turn the direct handset

access mode OFF on your handset. Once you turn it OFF, no one can use

the (Voice Mail) button features and access the mailbox without

entering the password. Your cordless handset comes from the factory set to

ON. Make sure that the cordless handset is in the standby mode.

1. Press (FUNCTION), and select “Voice mail”by pressing or , and

press H.

2. Select “Set password”by pressing H.

3. Enter a password using a 4-digit number (0000-9999), and press

(ENTER).

4. To turn the direct handset access mode ON, select “On”by pressing

or . To turn the mode OFF, select “Off”by pressing or .

5. Press (ENTER), and press (EXIT).

–8 –

Automated Attendant System

The automated attendant answers incoming calls and then routes the callers

to the base unit or the desired cordless handset.

The base unit plays the role of operator with the cordless handsets as the

extensions. Callers can reach desired mailboxes using this system to leave

messages.

Calling the automated attendant

Call is received.

Automated Attendant System

Caller presses the required

extension number ((1) to (8)) and (#).

Caller presses (0) and (#)

for the operator.

The extension (cordless handset)

answers.

The operator (base unit)

answers.

You can use the Voice Mail System by accessing your mailbox. Each

cordless handset user can only access his/her own mailbox. The general

delivery mailbox is managed by the base unit user (operator). The cordless

handset users can access this mailbox.

You can also access the Voice Mail System features remotely from a touch

tone phone.

–9 –

Recording a personal

greeting message

If the handset answer mode is ON,

callers will hear a pre-recorded

personal greeting message.

You can also record your own

greeting message of up to 2

minutes.

While the handset is in the

standby mode, press .

•If the direct handset access mode

is OFF (p. 8), enter the mailbox

password and press (#).

•If you have new messages, listen to

all of them.

Press (3).

Press (1).

After the tone, talk clearly. To

end, press (1).

Press (2), and press .

Setting the handset answer

mode

If you turn ON the answer mode of

your handset, calls will be greeted

with a greeting message (see on the

right) and callers can leave

messages in your mailbox. To take

calls, leave this mode OFF (factory

preset).

While the handset is in the

standby mode, press .

•If the direct handset access mode

is OFF (p. 8), enter the mailbox

password and press (#).

•If you have new messages, listen to

all of them.

Press (5).

To select ON, press (1).

To select OFF, press (2).

Press .

Listening to new messages

While the handset is in the

standby mode, press .

•If the direct handset access mode

is OFF (p. 8), enter the mailbox

password and press (#).

•New messages are played.

After listening to all new

messages;

To listen to all messages,

press (1).

To listen to messages in the

general delivery mailbox, press

(4).

To end the operation, press

Listening to Messages

If “”flashes and “Voice mail”is shown on your handset display, new

messages have been received in your mailbox. During playback “”is

displayed.

During playback:

•To adjust the handset volume, press

or .

To transfer a message to other

mailboxes:

While the message you want to

transfer is being played or before the

start of the next message, press ( ).

Enter the destination mailbox numbers

using the corresponding dialing

buttons ((0), (1) to (8)), and press (#).

To erase a message:

While the message you want to erase

is being played or before the start of the

next message, press (3) or (CLEAR).

Remote Operation from a Touch Tone Phone

You can access the Voice Mail System from any touch tone phone if the

Automated Attendant System or the Answering System is on for any of

lines. You can listen to recorded messages in your mailbox and the general

delivery mailbox. When you access your mailbox, you are required to enter

the mailbox password (p. 8).

How to access the Voice Mail System

–10 –

Call the line’s phone number to which the Automated Attendant

System or the Answering System is assigned.

Press ((**))and enter your mailbox password during or

after the greeting message.

After the number of new messages is announced, new messages will be

played.

•After each message playback, you can select options by following the voice menu

(guidance). After all new messages have been played, you will hear a different

menu.

•Press buttons firmly.

To end the remote operation,press ((**))and hang up.

Delivering Your Own Message

You can send an identical message of up to 3 minutes, to several

mailboxes.

While the handset is in the

standby mode, press .

•If the direct handset access mode

is OFF (p. 8), enter the mailbox

password and press (#).

•If you have new messages, listen to

all of them.

Press (2).

Enter the destination mailbox

numbers using the

corresponding dialing buttons

((0), (1) to (8)).

Press (#).

After the tone, talk clearly.

To end recording, press (1).

Press (2), and press .

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