Philips LFH 9160 Bedienungsanleitung

AN Docking Station

or Digital Pocket Memo 9600/9620

LFH 9160

www.philips.com/dictation

EN User manual 3

DE Benutzerhandbuch 33

FR Manuel de l‘utilisateur 63

ES Manual del usuario 93

eclaration of Conformity

Tested to comply with FCC standards

FOR HOME OR OFFICE USE

Model Number: LFH 9160

Trade Name: Philips LAN Docking Station 9160

Responsible Party: Philips Speech Processing

Address: 64 Perimeter Center East, Atlanta, GA 30346, USA

Telephone number: (888) 260-662

Website: www.philips.com/dictation

This device complies with Part 5 o the FCC Rules. Operation is subject to the ollowing two conditions:

) This device may not cause harm ul inter erence.

2) This device must accept any inter erence received, including inter erence that may cause undesired operation.

3User manual

E N G L I S H

 Introduction 4

1.1 Features 4

1.2 Package contents 4

1.3 System requirements 5

1.4 Overview 5

2 Installation 6

2.1 Installation using DHCP 6

2.2 Installation using the actory de ault IP address 7

3 Conﬁguration 9

3.1 Setting up the FTP server 10

3.2 Setting up the ﬁle upload directory on your FTP server 10

3.3 Files stored in the ﬁle upload directory 11

3.4 Setting up the ﬁle upload user account on your FTP server 11

3.5 FTP settings 12

3.6 Automatic ﬁle upload 13

3.7 Changing the IP address o the LAN Docking Station 14

3.8 Changing the LAN Docking Station administrator password 16

3.9 Assigning a comment to the LAN Docking Station 17

3.10 Upgrading the LAN Docking Station ﬁrmware 17

3.11 Resetting to actory de aults 18

4 LAN ocking Station Administration Tool 20

4.1 Obtaining the Administration Tool so tware 20

4.2 System requirements 20

4.3 Installation 21

4.4 First-time conﬁguration 21

4.5 Overview o the LAN Docking Stations 22

4.6 Using the Initial Setup Installer to install a LAN Docking Station 24

4.7 Changing the settings o multiple LAN Docking Stations 25

4.8 Changing the settings o a single LAN Docking Station 25

4.9 Upgrading the ﬁrmware o LAN Docking Stations 26

5 Troubleshooting 28

User manual

4User manual

 Introduction

C Important: Read these instructions or in ormation about using the product correctly and

sa ely. You can also download the same ﬁle rom www.philips.com/dictation.

1.1 Features

Simplify the dictation workﬂow:

Upload the dictation ﬁles rom your Digital Pocket Memo directly to the network without a

PC or upload application

Reduce document creation time, trans er dictation ﬁles directly to your transcriptionist

Recharge the batteries o your Digital Pocket Memo while docked

Guaranteed security throughout the entire dictation workﬂow:

Password protection o the LAN Docking Station

Support o SFTP ﬁle trans er

Encryption o dictation (.dss) ﬁles

The t protection by Kensington lock

Reduce total cost of IT ownership and maintenance:

Save time by centralized so tware installation or multiple authors

Minimum user training required

Remote conﬁguration and maintenance o the LAN docking station

Plat orm independent (key components unction in Windows and Linux environments)

1.2 Package contents

LAN Docking Station 9160

Power Supply

RJ45 network cable

User manual

•

5User manual

E N G L I S H

1.3 System requirements

10/100 Mbit/s Local Area Network with RJ45 connections

FTP server with a user account conﬁgured or the LAN Docking Station

DHCP server (recommended)

1.4 Overview

•

Docking slot or the Digital Pocket Memo

Green LED indicates that the Digital Pocket Memo batteries are recharging

Yellow LED indicates that dictation ﬁles are being trans erred

Power supply socket

Socket or Kensington lock

RJ45 network socket or connection to the Local Area Network

6User manual

2 Installation

When installing one or more new LAN Docking Stations to your network, you can set it up in

one o two ways:

Use the DHCP service on your network to assign IP addresses to the LAN Docking Stations

based on the MAC address o each LAN Docking Station, or

Set the LAN docking station to a de ault IP address to access the conﬁguration inter ace and

assign a ﬁxed IP address

The LAN Docking has a de ault conﬁguration setting to use the DHCP server to obtain its IP

address. This makes it easier to do a batch installation o several LAN Docking Stations in a

corporate network. See nstallation using DHCP below or more in ormation.

I your network does not support DHCP, you can set the LAN Docking Station to use a de ault

static IP address to get started. See nstallation using the factory default P address below or more

in ormation.

2.1 Installation using HCP

I your network has a DHCP server, ollow the steps below to install new LAN Docking Stations:

 Make a note o the MAC address o every LAN Docking Station that you are about to install

(The MAC address can be ound on the bottom plate o the LAN Docking Station).

2 Conﬁgure your DHCP server to assign an IP address to each LAN Docking Station based on

the MAC address o each LAN Docking Station. Re er to the documentation o your DHCP

server or more in ormation.

3 Deploy the LAN Docking Stations throughout your organization. Connect each LAN

Docking Station to the main power supply with the included Philips power supply. Connect

each LAN Docking Station to a ree network socket using the RJ45 network cable.

4 Open a Web browser on your PC and load the LAN Docking Station conﬁguration inter ace

or each assigned IP address to conﬁgure the LAN Docking Stations individually. See

Conﬁguration on page 9 or more in ormation.

D Note: The LAN Docking Station is conﬁgured by de ault to obtain an IP address rom your

DHCP server. I this de ault setting has been changed, you must reset the device to its actory

de ault settings be ore starting. Read Resetting to factory defaults on page 18 or in ormation

on how to reset the LAN Docking Station to actory de ault settings.

•

7User manual

E N G L I S H

E Tip: It is good practice to make a note o the location and network socket number o each

LAN Docking Station be ore they are deployed. You can enter this in ormation into the

comment ﬁeld o the LAN Docking Station conﬁguration inter ace, which will make it easier to

troubleshoot and maintain LAN Docking Stations in your network. See Assigning a comment to

the LAN Docking Station on page 17 or more in ormation about assigning comments.

2.2 Installation using the factory default IP address

I your network does not have a DHCP server, ollow these steps to install a new LAN Docking

Station:

For users o the Digital Pocket Memo 9600 (with international 4-position slide switch):

 Connect the LAN Docking Station to the main power supply with the included Philips power

supply.

2 Connect the LAN Docking Station to a ree network socket using the RJ45 network cable.

3 Slide a Digital pocket Memo 9600 or 9620 into the docking slot o the LAN Docking Station.

4 Press and hold the EOL, the FAST FORWARD and the MENU button on the Digital Pocket

Memo simultaneously or 3 seconds. The LAN Docking Station will be conﬁgured to use the

static IP address 192.168.109.1 (subnet mask 255.255.255.0).

5 Conﬁgure the network connetion settings o your PC to use a static IP address like

192.168.109.xxx and subnet mask 255.255.255.0 or the network socket that is used to

connect the LAN Docking Station.

6 Open a Web browser on your PC and enter http://192.168.109.1 in the address ﬁeld

7 Your user name and password is required. Leave the USER NAME ﬁeld empty and enter

‚administrator‘ in the PASSWORD ﬁeld.

8 Change the IP address o the LAN Docking Station according to your network policy. See

Assigning a static P address on page 15 or more in ormation.

9 Make any additional conﬁguration changes as you see ﬁt. See Conﬁguration on page 9 or more

in ormation.

For users o the Digital Pocket Memo 9620 (with Philips 4-position slide switch):

 Connect the LAN Docking Station to the main power supply with the included Philips power

supply.

2 Connect the LAN Docking Station to a ree network socket using the RJ45 network cable.

3 Slide a Digital pocket Memo 9600 or 9620 into the docking slot o the LAN Docking Station.

8User manual

4 Press and hold the EOL, the RECORD and the MENU button on the Digital Pocket Memo

simultaneously or 3 seconds. The LAN Docking Station will be conﬁgured to use the static IP

address 192.168.109.1 (subnet mask 255.255.255.0).

5 Conﬁgure the network connetion settings o your PC to use a static IP address like

192.168.109.xxx and subnet mask 255.255.255.0 or the network socket that is used to

connect the LAN Docking Station.

6 Open a Web browser on your PC and enter http://192.168.109.1 in the address ﬁeld

7 Your user name and password is required. Leave the USER NAME ﬁeld empty and enter

‚administrator‘ in the PASSWORD ﬁeld.

8 Change the IP address o the LAN Docking Station according to your network policy. See

Assigning a static P address on page 15 or more in ormation.

9 Make any additional conﬁguration changes as you see ﬁt. See Conﬁguration on page 9 or more

in ormation.

D Note: This procedure resets all conﬁguration settings o the LAN Docking Station to their

actory de aults.

C Important: I installing several LAN Docking Stations, be sure to change the IP address o

the LAN Docking Station be ore connecting the next one to the network. Failure to do so

will result in IP address conﬂicts, making the conﬁguration inter ace o the LAN Docking

Station inaccessible.

9User manual

E N G L I S H

3 Conﬁguration

Once the LAN Docking Station is connected to the network, it can be conﬁgured using a simple

HTML inter ace rom any HTML4-compliant Web browser.

There is also an Administration Tool that can be used to manage and update the conﬁguration

settings o several LAN Docking Stations (batch update). See LAN Docking Station Administration

Tool on page 20 or more in ormation.

To open the LAN Docking Station conﬁguration inter ace, ollow these steps:

 Open a Web browser on your PC.

2 Enter the IP address o the LAN Docking Station that you want to conﬁgure into the address

ﬁeld o the Web browser.

3 The Web browser prompts you or a user name and password. Leave the user name ﬁeld

empty and enter the administrator password. I you are accessing the conﬁguration inter ace

or the ﬁrst time, the de ault password is ‚administrator‘.

4 The conﬁguration inter ace appears with the ollowing panels: Status, IP settings, FTP

settings, Automatic ﬁle upload, Comments, Firmware upgrade and Administrator password.

10 User manual

3.1 Setting up the FTP server

The LAN Docking Station can automatically upload dictation ﬁles to an FTP server when a Digital

Pocket Memo is connected.

The LAN Docking Station has been tested with a number o FTP servers or the Windows

and Linux plat orms. It should also unction with any other FTP server con orming to the FTP

protocol speciﬁcations standard. The ollowing FTP servers have been tested with the LAN

Docking Station:

Microso t Internet In ormation Server

WS FTP Server

WinSSHD

FileZilla Server

ree tpd

OpenSSHD

D Note: The LAN Docking Station opens FTP data connections in passive mode. I there is

a ﬁrewall between the LAN Docking Station and your FTP server, make sure that the LAN

Docking Station can connect to port numbers used or passive data trans er. Re er to the

User Manual o your FTP server or more in ormation.

3.2 Setting up the ﬁle upload directory on your FTP server

Create a directory on the FTP server to store uploaded dictation ﬁles. This dictory will be

re erred to as the ‚ﬁle upload directory‘ in this user guide.

I you have multiple LAN Docking Stations on your network, there is no need to create a

dierent ﬁle upload directory or each installation. The LAN Docking Station was designed to

work more eciently with a single shared ﬁle upload directory.

E Tip: It is a good practice to make the ﬁle upload directory available to employees at

your organization as a shared network older that they can map to a drive letter on their

computers. This makes it quick and easy or them to pick up dictation jobs, and allows you to

control access to the uploaded dictation ﬁles using the existing user and group conﬁguration

in your network domain.

•

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