Polycom SoundStation IP 3000 Montageanleitung

SoundStation® IP 3000 INSTALLATION INSTRUCTIONS AND USER’S GUIDE

Installation

Instructions

and User’s Guide

Table of Contents

Introduction .......................................................................................................... 1

Parts List .............................................................................................................. 1

Installing SoundStation IP 3000............................................................ 2

Preparing for Installation ...................................................................................... 2

Installing and Connecting to the Network ........................................................... 2

Startup Sequence................................................................................................... 2

For Best Performance ........................................................................................... 3

Features .............................................................................................................. 3

Using the SoundStation IP 3000............................................................ 4

Placing a Call ........................................................................................................ 4

Answering a Call .................................................................................................. 4

Ending a Call ........................................................................................................ 4

Placing a Call On Hold and Resuming It ............................................................. 4

Placing Additional Calls ....................................................................................... 4

Switching Among Calls ........................................................................................ 4

Redialing a Call .................................................................................................... 5

Transferring a Call ............................................................................................... 5

Muting a Call ....................................................................................................... 5

Changing the Volume ........................................................................................... 5

Phone Book........................................................................................................... 5

Entering the Phone Book ...................................................................................... 5

Calling an Entry From the Phone Book ............................................................... 5

Adding a New Phone Book Entry ........................................................................ 6

Viewing or Editing a Phone Book Entry ..............................................................6

Deleting a Phone Book Entry ............................................................................... 6

Leaving the Phone Book ...................................................................................... 7

Settings .............................................................................................................. 7

Entering the Settings Area .................................................................................... 7

Adjusting the LCD Contrast ................................................................................ 7

Viewing the Language Setting ............................................................................. 7

Selecting a Ringer Sound, or Turning the Ringer Off .......................................... 7

Changing the Time Format ................................................................................... 7

Changing the Date Format ...................................................................................8

Leaving the Settings Area .................................................................................... 8

Web Interface ...................................................................................................... 9

Accessing the Web Interface and Viewing System Information ..........................9

Phone Book ....................................................................................................... 10

Opening a Phone Book Entry ...................................................................... 10

Finding a Phone Book Entry ........................................................................ 10

Calling a Phone Book Entry ......................................................................... 10

Adding a New Phone Book Entry................................................................. 10

Editing a Phone Book Entry ......................................................................... 10

Deleting a Phone Book Entry ....................................................................... 10

Accessing Online Help Information About the Phone Book .......................10

Sounds .............................................................................................................. 11

Opening the Sounds Page ............................................................................. 11

Selecting a Ringer, or Turning the Ringer Off ............................................. 11

Selecting a Dial Tone ................................................................................... 11

Accessing Online Help Information About the Sounds Panel ....................11

Time & Date ........................................................................................................ 11

Opening the Time & Date Page ................................................................... 11

Changing the Time Format .......................................................................... 11

Changing the Date Format ...........................................................................11

Accessing Online Help Information About the Time & Date Panel ............ 11

Diagnostics .......................................................................................................... 12

Opening the Diagnostics Page ...................................................................... 12

Testing Network Connectivity By Pinging Another Device ........................12

Accessing Online Help Information About the Diagnostics Panel .............. 12

Troubleshooting ............................................................................................... 12

No Dial Tone ........................................................................................................12

SoundStation IP 3000 Does Not Ring .................................................................. 12

Flickering LCD .................................................................................................... 12

Quick Keypad Input Is Not Registered ................................................................ 12

Safety and Compliance ............................................................................... 13

Polycom Limited Warranty & Limitation Liability .................... 14

Exclusions ............................................................................................................ 14

Warranty Exclusive ......................................................................................... 14

Service Agreements ..................................................................................... 15

Limitations of Liability ............................................................................... 15

Disclaimer ........................................................................................................... 15

Governing Law ................................................................................................ 15

SoundStation IP 3000 Installation Instructions and User’s Guide

Thank you for selecting the Polycom

SoundStation IP 3000, a next-generation

solution that uses Voice over Internet

Protocol (VoIP) to facilitate your business

calls, whether on the desktop or in

small- to medium-sized conference rooms.

Your SoundStation IP’s network-based

telephony replaces traditional analog

conferencing and delivers the following

features and characteristics:

 Full-duplex conferencing, for natural

conversations without clipping

or distortion

 Voice over IP (VoIP) technology

 Business class telephony features

and functions such as Redial, Mute,

Multiple Call Hold, and Call Release

 Phone Book for convenient storage

and dialing of up to 20 numbers

 Web and phone-based options for

Phone Book entries and system settings.

In this User’s Guide, you’ll find everything

you need to set up the SoundStation

IP and quickly begin using it. Detailed

information about your SoundStation IP

and its associated Web Interface are

included.

Your Quick Reference Card summarizes

the most commonly used features,

including identification of each key

on the phone.

Introduction

Parts List

6 ft. Data Cable

Power Interface Module (PIM),

With Connected 25 ft. Data Cable

AC Adapter

Polycom SoundStation IP 3000

This User’s Guide

The following items are included in your

SoundStation IP 3000 package. Check the

list before installation to ensure you have

received each item. If you are missing

any items, contact your SoundStation IP

distributor.

Quick Reference Card

Warranty Card

Power Cord

Attention Administrators.

The administrators guide is available

only online at www.polycom.com/support

SoundStation IP 3000 Installation Instructions and User’s Guide

Caution: Be sure to read the Release

Notes (online at www.polycom.com)

and both the Parts List and the Safety

Notices sections in this guide before

you set up and use this product.

Installing SoundStation IP 3000

Preparing for Installation

To install the SoundStation IP and connect

it to the network, complete the following

steps.

1 Place the SoundStation IP on a flat

surface (such as a conference room table

or desktop), with a power outlet and a

data network port nearby.

2 Connect one end of the 6 ft. data cable

to your data network port.

Connect the other end to the network

(LAN) port on the PIM.

3 Connect the 25 ft. data cable to

the RJ-45 port on the bottom of the

SoundStation IP. (The other end of this

cable is pre-plugged into the PIM.)

4 Connect the power adapter to the AC

adapter port on the PIM.

5 Plug the other end into a standard

electrical power outlet in the wall.

Installing and Connecting to the Network

When you have finished connecting the

phone, a start-up process will automatical-

ly begin. During this process, which may

last several minutes, the LCD will display

a sequence of screens. When the process

is complete, and your SoundStation IP

is ready for use, you will hear a tone

indicating that the unit has been initialized.

The LCD will appear as shown:

If you are installing the SoundStation IP

yourself, first:

 Verify that your system administrator

has prepared the network and IP

telephony infrastructure for the

SoundStation IP 3000.

Data

Network

Port

AC Power

PIM

AC Adapter 2

Bottom of IP 3000

RJ-45 Port

Startup Sequence

SoundStation IP 3000 Installation Instructions and User’s Guide

For Best Performance

Features

Exit Key:

Return to the normal

display from a menu, a

list, or the Phone Book

LCD:

View information about

your call, your Phone

Book, and your phone

Phone Key:

Obtain a dial tone,

answer an incoming

call, or hang up a call

Redial Key:

Automatically redial the

last dialed number

Menu Key:

Choose to enter such

areas as the Phone

Book, Settings, Admin

Setup, or System

Information

Soft Keys:

Select the context-

dependent functions

displayed on the LCD

LEDs:

Detect call status,

including:

 Green = Call in

progress

 Blinking Green =

Incoming call/ringing

 Red = On hold

Blinking Red = Mute

Scroll Keys:

Scroll through displayed

menus or lists

Select Key:

Select a highlighted

item from a menu

or list

Volume Keys:

Adjust the speaker

volume

Mute Key:

Turn muting

on and off

Dialing Keypad:

Enter numbers

or characters

Redial

Your SoundStation IP performs optimally

when you follow these guidelines:

 Position the SoundStation IP 3000 in

the center of a conference table or desk.

 Do not shuffle papers near the

SoundStation IP 3000.

 Seat all conference participants

the same distance from the

SoundStation IP 3000.

 Speak at normal conversation levels,

and direct your voice toward the

SoundStation IP 3000.

 Do not move the SoundStation IP 3000

while on a call.

SoundStation IP 3000 Installation Instructions and User’s Guide

The call is listed with any

other ongoing calls that

may be displayed.

1 Press the Phone key and listen for

a dial tone. (Your call status LED’s

light green.)

2 Enter the number (or IP address)

of the party you would like to call.

3 Press the Dial soft key.

Using the SoundStation IP 3000

Placing a Call

Your call status LED’s will blink green as

the incoming call rings. Press the Phone

key or the Answer soft key.

Press the Phone key or the End Call

soft key.

While on a call, press the Hold soft

key. (Your call status LED’s light red to

indicate that the call is on hold.)

To return to the held call,

press the Resume soft key.

Answering a Call

Ending a Call

Placing a Call On Hold and Resuming It

Placing Additional Calls

If your ongoing call(s) are on hold,

you can place an additional call,

and then switch among them.

With your ongoing call(s) on hold,

press the New Call soft key,

then dial the number.

If multiple calls are ongoing, you can

choose which one to resume (although

you can not converse with more than

one at a time).

1 Place your current call on hold.

The held call is listed with any other

ongoing calls that may be displayed.

2 Press the Up or Down scroll key to

highlight the call you wish to resume.

3 Press the Resume soft key.

Switching Among Calls

Phone Key

SoundStation IP 3000 Installation Instructions and User’s Guide

To dial the last number called,

press the Redial key.

Depending on the IP Telephony system you

are using with the SoundStation IP 3000,

you may or may not have Call Transfer

capability. If it is available,

1 While on a call, press the Transfer

soft key. This places the call on hold.

2 Dial the number to which you want

to transfer the call.

3 When you hear ringing, press

the Transfer soft key again.

To cancel the transfer (e.g., if the

line is busy or there is no answer),

press the Resume soft key to return

to the original call.

While on a call, press the Mute key.

(Your call status LED’s blink red,

and a Mute icon appears on the LCD.)

To turn off Mute, press

the Mute key again.

Redialing a Call

Transferring a Call

Muting a Call

To adjust the volume, press the Up

or Down volume keys.

Press the Ph Book soft key.

If your current screen does not have

a Ph Book soft key:

1 Press the Menu key.

2 Press the Up or Down scroll

key to highlight Phone Book.

3 Press the Select key.

Changing the Volume

Phone Book

Entering the Phone Book

1 From within the Phone Book, press the

Up or Down scroll key to highlight the

entry you want to call.

2 Press the Call soft key.

Calling an Entry From the Phone Book

Redial

Redial Key

Volume Down Key

Mute Key

Volume Up Key

SoundStation IP 3000 Installation Instructions and User’s Guide

1 From within the Phone Book,

press the New Entry soft key.

2 Use the Dialing keypad to enter your

contact’s name and phone number into

the Last, First, and Number fields.

In the Last and First fields, press a

number key repeatedly to cycle through

the letters (and then the number)

associated with that key. For example,

to enter a C, press the 2 key three times.

Adding a New Phone Book Entry

1 From within the Phone Book, press the

Up or Down scroll key to highlight the

entry you want to edit.

2 Press the View/Edit soft key.

3 If you wish to edit the entry, press the

Change soft key.

1 From within the Phone Book, press the

Up or Down scroll key to highlight the

entry you want to delete.

2 Press the View/Edit soft key.

3 Press the Clr Entry soft key.

4 In the prompt that pops up, press the

OK soft key to confirm the deletion,

or Cancel to restore the entry.

Viewing or Editing a Phone Book Entry

Deleting a Phone Book Entry

Tip: If you prefer your computer

keyboard for entering contacts into

the Phone Book, see “Adding a New

Phone Book Entry” in the “Web

Interface” section, (page 8).

To delete the previous character,

use the < soft key.

3 Press the Up or Down scroll key

to move among the Last, First, and

Number fields, and continue entering

data. (To successfully create a new

entry, you must enter some data into

at least the Last and Number fields.)

4 When you have finished entering

your contact, press the Save soft key.

If you wish to exit without saving,

press the Exit soft key.

Up to 20 entries can be kept

in the Phone Book.

Tip: To enter double letters, or a

sequence of two letters from the

same key, wait briefly and the

cursor will advance.

Tip: If you prefer your computer

keyboard for editing Phone Book

contacts, see “Viewing or Editing a

Phone Book Entry” in the “Web

Interface” section, instead (page 8).

4 Use the Dialing keypad to edit data in

the Last, First, and Number fields (as

described above). To delete the previous

character, use the < soft key.

5 Press the Up or Down scroll key

to move among the Last, First, and

Number fields.

6 When you have finished editing your

contact, press the Save soft key to save

your changes.

If you wish to exit without saving,

press the Exit soft key.

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