Polycom VSX 8800 Installations- und Betriebshandbuch

Place or answer a call End a call

Adjust the camera; navigate through

menus Confirm your current selection;

perform functions on highlighted items

Return to the Place a Call (home)

screen Return to the previous screen

Increase or decrease the sound you

hear from the far sites Select a far-site camera or video

source

Mute the sound you’re sending to the

far sites Select a near-site camera or video

source

Zoom the camera in or out Show, move, or hide the Picture-in-

Picture (PIP)

Turn automatic camera tracking on

or off

Store camera positions (when

followed by a number); delete all

stored camera positions

Select a camera or other video

source Enter a dot in an address

Display the onscreen keyboard so you

can enter text Delete letters or numbers

Start and stop sending content to far

sites Enter letters or numbers; move the

camera to a stored position

Access the online help; see current

system status while in a call

*See the back of this booklet for the basic steps for preparing for a

videoconference session*

System Basics

Using the Remote Control

You use the remote control to place calls, adjust the volume, navigate

screens, and select options.

If you need to enter text, you can press number buttons, using the text-

entry method commonly used with cell phones. For example, to enter a

“b”, press the number 2 button twice. Alternatively, you can press

Keyboard and use the on-screen keyboard to enter text.

Calling and Answering

Answering a Video Call

The VSX system can answer incoming calls in one of these ways:

The system prompts you to answer the calls manually.

The system answers incoming calls automatically.

When a call comes in, you hear a ringing sound, and you may see a

message that includes the number of the person calling. If the person is

listed in the system directory, you’ll also see the person’s name.

To answer the call manually:

>> Press Call on the remote control.

If your system is set up to automatically answer calls, the call connects

automatically.

If you see Near on your screen, your microphone is muted. To unmute your

microphone, press Mute on the remote control. For VSX set-top and

component systems, you can also press on the microphone.

Placing a Video Call

You can use your system to place a video call in any of these ways:

Entering a name or number

Choosing a site from:

•The Recent Calls list

•The Contacts or Speed Dial list

•The Directory

Calling from the Directory

The directory is a list of names and numbers that’s stored locally on the

VSX system.

If the system is registered with a global directory, the directory also

includes entries from the global directory. Global entries are marked with

. For both types of entries, the name appears with its corresponding

number, IP address, or both.

To place a call from the directory:

1. Press Directory on the remote control.

2. Find the entry to call.

3. Press Call to place the call.

Ending a Video Call

To hang up from a call:

1. Press Hang Up on the remote control.

2. Confirm that you want to end the call.

If you don’t confirm that you want to hang up, the system disconnects the call

automatically after 60 seconds.

Controlling What You See

Adjusting your cameras lets you show conference participants what you

want them to see. You can adjust cameras and other video sources before

the meeting starts and while the meeting is in progress.

Selecting and Adjusting a Camera or Other Video Source

You can use the remote control to select the main camera or any other

near-site or far-site video sources, such as document cameras, laptops,

VCRs or DVD players.

To select a near-site or far-site camera or other video source:

1. If you are in a call, press Near or Far to select either a

near-site or far-site camera or other video source. The icon on the

screen indicates which you can select:

If you see this, you can control a

near-site camera or video source

If you see this, you can control a

far-site camera or video source

2. Press Camera on the remote control. Then press the number

for the camera or other video source you want to select at the near

or far site. For example, press 1to select the main camera.

The image from the camera or video source you selected appears on

the screen.

To adjust a camera using the remote control:

1. Press Near or Far to select either a near-site or far-site

camera.

2. Press the arrow buttons on the remote control to move the

camera up, down, to the left, or to the right.

3. Press Zoom to zoom out or in.

Setting and Using Camera Presets

Camera presets are stored camera positions that you can create ahead of

time or during a call.

To move the camera to a preset:

1. If a call is connected, press Near or Far to choose a near-

site or far-site camera or other video source.

2. Press a number on the remote control.

The camera moves to the preset position for the camera or other video

source.

To view your near-site presets (VSX set-top and component

systems):

>> Press Preset on the remote control.

Icons for presets 0-9 are shown on the screen. The colored icons

indicate stored camera positions, and the gray icons indicate available

presets.

To store a preset:

1. If you are in a call, press Near or Far to choose a near-site

or far-site camera or other video source.

2. If you selected a camera that supports electronic pan, tilt, and

zoom, you can adjust the camera’s position:

Press the arrow buttons on the remote control to move the camera

up, down, to the left, or to the right.

Press Zoom to zoom the camera out or in.

3. Press Preset on the remote control.

4. Press and hold a number to store the preset position. To store a

double-digit preset, hold the second number down. Any existing

preset stored at the number you enter is replaced.

The system uses preset 0 as the default camera position.

To delete all presets:

1. If a call is connected, press Near to choose a near-site video

source.

2. Press Preset on the remote control.

3. Press Delete to delete all presets.

Switching Between Full Screen Video and the Home Screen

Before the call connects, you see the near video in a small window on the

Place a Call (home) screen. When the call connects, the system

automatically shows the video in the whole screen. You can switch back to

the Place a Call screen during a call, for example, if you need to adjust a

user setting, and your system is configured to allow you to do so.

To see the video in the full screen:

>> Press Near on the remote control.

To see the Place a Call screen:

>> Press Home on the remote control.

Showing, Moving, and Turning Off the PIP

To show, move, or turn off the PIP during a call:

Press PIP on the remote control to display the PIP on screen.

While the PIP has a yellow border, press PIP repeatedly to move

it to different corners of the screen.

After a brief pause, the PIP border turns blue. Then, press PIP to

turn the PIP off.

To swap the views shown in the PIP and the main screen:

1. If the PIP is not showing, press PIP on the remote control to

display the PIP on screen.

2. Press Camera and select the Swap PIP icon.

During calls using a single monitor and the Dual Monitor Emulation feature

(split-screen viewing), without content, you can use the PIP button to scroll

through the following screen layouts:

1. Near and far sites, same size, side by side

2. Far site big, near site small

3. Near site big, far site small

4. Near site, full screen

5. Far site, full screen

Controlling What You Hear

Adjusting Volume

Use the remote control to raise or lower the volume of the sound you hear.

Changing the volume affects only the sound you hear at your site.

To adjust the volume:

>> Press Volume.

Muting the Microphone

You can mute the microphone if you do not want the far site to hear you.

For example, you might mute the microphone if you want to speak to

someone privately.

To mute or unmute the microphone:

>> Press Mute on the remote control.

For VSX set-top and component systems that use a Polycom microphone,

you can also mute the call by pressing on the microphone.

Including Multiple Sites in Calls

You can use the VSX system to participate in multipoint conferences.

During a multipoint conference, a multipoint conferencing unit (MCU)

enables the video to switch between sites so that you can always see and

hear the participant who is speaking. You can also share content in a

multipoint call, just as you can in a point-to-point call.

Placing a Multipoint Call

To place a multipoint call by adding sites to a call:

1. Call the first site.

2. When the call connects, press Call on the remote control.

3. Select Add Video Call, and place a call to the next site.

4. Repeat steps 2 and 3 until all sites are connected.

To place a multipoint call using a multiple-site directory entry:

1. Press Directory on the remote control.

2. Find the multiple-site entry in the directory list.

3. Press Call to place the call.

To place a cascaded multipoint call:

1. Place a multiple-site call from the Directory, or place calls one at a

time to up to three other video sites.

2. Ask each site to call up to two additional sites.

About Multipoint Viewing Modes

Your system will be configured to display sites during a multipoint call in a

particular way. For example, you may be able to view all of the sites at the

same time, or you may only see the site where the speaker is located.

The following table describes the different multipoint viewing modes. What

you see during a multipoint call can vary depending on how the VSX

system is configured, the number of sites participating, and whether

content is shared.

Setting Description

Auto

Allow the system to switch between Discussion and

Presentation modes, based on the interaction between the

sites.

If more than one site is talking at the same time, the

system uses Discussion mode so that all speakers can be

seen.

If one speaker talks without interruption for about 15

seconds, the system uses Presentation mode so that all

participants can see the speaker in a larger picture.

Discussion

View all of the sites at the same time, including your own site.

This is also known as continuous presence.

Systems with: See this:

Single monitor All sites, each in its own window

Dual monitors Speaker on second monitor with all other

sites on first monitor, or one far site on

each monitor

Presentation

View the person who is speaking. This is also known as voice

activated switching.

The current speaker always sees all sites, each in its own

window, on the first monitor.

Systems with: See this:

Single monitor Speaker in full screen

Dual monitors Speaker on the first monitor and near site

on the second monitor

Full Screen

Enable every site in the call to see the speaker full screen.

Basic steps for setting up a Videoconference session (without the

SmartBoard):

1. Turn on televisions and main projector

2. Pick up the Polycom remote control

3. Call the far site or wait to be called (as per the instructions in this

manual)

4. Use this manual for operating the Videoconference cameras and

remote

5. Using the SmartBoard and Bridgit software:

a. Log onto the computer that operates the SmartBoard

b. Turn on the SmartBoard projector

c. Once you are logged on, you will need to create or join a Bridgit

session (Bridgit allows the remote site(s) to see/interact with

what is showing on your SmartBoard, or you to see/interact with

what is showing on the remote site’s SmartBoard)

Steps for creating (or joining) a Bridgit session:

1. Double click on the “Bridgit” icon

2. If the server name doesn’t appear, type in “bridgit.wolfcreek.ab.ca”

3. Click on “Create” (click on “Join” if you are joining an existing session,

then click on the name of the conference you would like to join)

4. Give the conference a name (the remote site will need to know what

the name of the conference is)

5. If your content is sensitive or confidential, you will want to give the

session a password

6. Type your name or your site name into the user information box, then

click “Okay”

7. If you are going to share your desktop, click on “Share my desktop”.

Your desktop will appear on the SmartBoard screen at the remote sites

At the end of the session, before you leave:

1. Exit the “Bridgit” session (if you are in one), close any running

applications, then log off the workstation

2. Turn off the televisions and projector(s)

3. Put away the Polycom remote (you do not turn the camera (codec)

off, it goes to sleep automatically)

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