Ricoh Aficio MP C2000 Bedienungsanleitung

Operating Instructions Security Reference

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Operating Instructions Security Reference

Operating Instructions

Security Reference

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in "About This Machine" before using the machine.

Getting Started

Authentication and its Application

Preventing Information Leaks

Managing Access to the Machine

Enhanced Network Security

Specifying the Extended Security Functions

Troubleshooting

Appendix

Printed in France

GB GB D042-7900

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your

safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy

place for quick reference.

Do not copy or print any item for which reproduction is prohibited by law.

Copying or printing the following items is generally prohibited by local law:

bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licens-

es.

The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its

completeness or accuracy. If you have any questions concerning the legality of copying or printing cer-

tain items, consult with your legal advisor.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li-

able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-

ating the machine.

Trademarks

Microsoft®, Windows®and Windows NT®are registered trademarks of Microsoft Corporation in the

United States and/or other countries.

AppleTalk, EtherTalk, are registered trademarks of Apple Computer, Inc.

Bonjour is a trademark of Apple Computer Inc.

PostScript®and Acrobat®are registered trademarks of Adobe Systems, Incorporated.

PCL is a registered trademark of Hewlett-Packard Company.

NetWare is a registered trademarks of Novell, Inc.

Bluetooth is a Trademark of the Bluetooth SIG, Inc. (Special Interest Group) and licensed to Ricoh

Company Limited.

PictBridge is a trademark.

Other product names used herein are for identification purposes only and might be trademarks of their

respective companies. We disclaim any and all rights to those marks.

The proper names of the Windows operating systems are as follows:

• The product name of Windows®95 is Microsoft®Windows 95.

• The product name of Windows®98 is Microsoft®Windows 98.

• The product name of Windows®Me is Microsoft®Windows Millennium Edition (Windows Me).

• The product names of Windows®2000 are as follows:

Microsoft®Windows®2000 Advanced Server

Microsoft®Windows®2000 Server

Microsoft®Windows®2000 Professional

• The product names of Windows®XP are as follows:

Microsoft®Windows®XP Professional

Microsoft®Windows®XP Home Edition

• The product names of Windows Server™ 2003 are as follows:

Microsoft®Windows ServerTM 2003 Standard Edition

Microsoft®Windows ServerTM 2003 Enterprise Edition

Microsoft®Windows ServerTM 2003 Web Edition

• The product names of Windows NT®4.0 are as follows:

Microsoft®Windows NT®Server 4.0

Microsoft®Windows NT®Workstation 4.0

Notes

Some illustrations in this manual might be slightly different from the machine.

Manuals for This Machine

Refer to the manuals that are relevant to what you want to do with the machine.

❖About This Machine

Be sure to read the Safety Information in this manual before using the ma-

chine.

This manual provides an introduction to the functions of the machine. It also

explains the control panel, preparation procedures for using the machine,

how to enter text, and how to install the CD-ROMs provided.

❖General Settings Guide

Explains User Tools settings, and Address Book procedures such as register-

ing fax numbers, e-mail addresses, and user codes. Also refer to this manual

for explanations on how to connect the machine.

❖Troubleshooting

Provides a guide to solving common problems, and explains how to replace

paper, toner, staples, and other consumables.

❖Security Reference(This manual)

This manual is for administrators of the machine. It explains security func-

tions that the administrators can use to protect data from being tampered, or

prevent the machine from unauthorized use.

Also refer to this manual for the procedures for registering administrators, as

well as setting user and administrator authentication.

❖Copy/ Document Server Reference

Explains Copier and Document Server functions and operations. Also refer to

this manual for explanations on how to place originals.

❖Facsimile Reference

Explains Facsimile functions and operations.

❖Printer Reference

Explains Printer functions and operations.

❖Scanner Reference

Explains Scanner functions and operations.

❖Network Guide

Explains how to configure and operate the machine in a network environ-

ment, and use the software provided.

This manual covers all models, and includes descriptions of functions and

settings that might not be available on this machine. Images, illustrations, and

information about operating systems that are supported might also differ

slightly from those of this machine.

❖Other manuals

• Manuals for This Machine

•SafetyInformation

•QuickReferenceCopyGuide

•QuickReferenceFaxGuide

• Quick Reference Printer Guide

•QuickReferenceScannerGuide

• PostScript3 Supplement

• UNIX Supplement

• Manuals for DeskTopBinder Lite

•DeskTopBinderLiteSetupGuide

• DeskTopBinder Introduction Guide

•AutoDocumentLinkGuide

Note

❒Manuals provided are specific to machine types.

❒Adobe Acrobat Reader/Adobe Reader must be installed in order to view the

manuals as PDF files.

*1 Optional

Product name General name

DeskTopBinder Lite *1 and DeskTopBinder

Professional

DeskTopBinder

ScanRouter EX Professional

*1 and ScanRouter

EX Enterprise *1

The ScanRouter delivery software

iii

TABLE OF CONTENTS

Manuals for This Machine ......................................................................................i

How to Read This Manual ..................................................................................... 1

Symbols .....................................................................................................................1

1. Getting Started

Enhanced Security.................................................................................................3

Glossary .....................................................................................................................4

Setting Up the Machine..............................................................................................5

Security Measures Provided by this Machine.....................................................7

Using Authentication and Managing Users ................................................................7

Preventing Information Leaks ....................................................................................7

Limiting and Controlling Access .................................................................................9

Enhanced Network Security.....................................................................................10

2. Authentication and its Application

Administrators and Users ...................................................................................11

Administrators ..........................................................................................................11

User..........................................................................................................................12

The Management Function .................................................................................13

About Administrator Authentication..........................................................................14

About User Authentication .......................................................................................15

Enabling Authentication......................................................................................16

Authentication Setting Procedure.............................................................................16

Administrator Authentication .............................................................................17

Specifying Administrator Privileges..........................................................................17

Registering the Administrator...................................................................................20

Logging on Using Administrator Authentication .......................................................23

Logging off Using Administrator Authentication .......................................................26

Changing the Administrator......................................................................................27

User Authentication.............................................................................................29

User Code Authentication ........................................................................................29

Basic Authentication.................................................................................................33

Windows Authentication...........................................................................................42

LDAP Authentication ................................................................................................50

Integration Server Authentication.............................................................................57

If User Authentication is Specified.....................................................................66

User Code Authentication (Using the Control Panel)...............................................66

User Code Authentication (Using a Printer Driver) ..................................................66

Log Off (Using the Control Panel)............................................................................68

Log Off (Using Web Image Monitor) ........................................................................69

Auto Logout..............................................................................................................70

Authentication using an external device...................................................................71

3. Preventing Information Leaks

Guarding Against Unauthorized Copying .........................................................73

Unauthorized Copy Prevention ................................................................................74

Data Security for Copying ........................................................................................75

Printing Limitations...................................................................................................76

Notice .......................................................................................................................77

Printing with Unauthorized Copy Prevention and Data Security for Copying...........77

Printing a Confidential Document ...................................................................... 80

Choosing a Locked Print file .................................................................................... 80

Printing a Locked Print File ......................................................................................81

Deleting Locked Print Files ...................................................................................... 83

Changing Passwords of Locked Print Files..............................................................84

Unlocking Locked Print Files....................................................................................86

Specifying Access Permission for Stored Files ...............................................87

Assigning Users and Access Permission for Stored Files .......................................88

Specifying Access Privileges for Files Stored using the Scanner and Fax Functions

...91

Assigning the User and the Access Permission for the User’s Stored Files ............94

Specifying Passwords for the Stored Files...............................................................97

Unlocking Files.........................................................................................................99

Preventing Data Leaks Due to Unauthorized Transmission..........................101

Restrictions on Destinations...................................................................................101

Protecting the Address Book ...........................................................................104

Address Book Access Permission ......................................................................... 104

Encrypting the Data in the Address Book ..............................................................107

Deleting Data on the Hard Disk ........................................................................110

Overwriting the Data on the Hard Disk................................................................... 110

4. Managing Access to the Machine

Preventing Modification of Machine Settings .................................................119

Menu Protect ......................................................................................................120

Menu Protect..........................................................................................................120

Limiting Available Functions ............................................................................ 124

Specifying Which Functions are Available .............................................................124

Managing Log Files ...........................................................................................126

Specifying Delete All Logs .....................................................................................126

Transfer Log Setting...............................................................................................127

5. Enhanced Network Security

Preventing Unauthorized Access.....................................................................129

Enabling/Disabling Protocols .................................................................................129

Access Control .......................................................................................................130

Specifying Network Security Level.........................................................................131

Encrypting Transmitted Passwords.................................................................135

Driver Encryption Key ............................................................................................136

Group Password for PDF files................................................................................138

IPP Authentication Password.................................................................................139

Protection Using Encryption ............................................................................140

SSL (Secure Sockets Layer) Encryption................................................................141

User Settings for SSL (Secure Sockets Layer) ...................................................... 144

Setting the SSL / TLS Encryption Mode................................................................. 145

SNMPv3 Encryption ............................................................................................... 147

6. Specifying the Extended Security Functions

Changing the Extended Security Functions ...................................................151

Changing the Extended Security Functions...........................................................151

Settings ..................................................................................................................153

Other Security Functions .................................................................................. 158

Fax Function .......................................................................................................... 158

Scanner Function ...................................................................................................159

Limiting Machine Operation to Customers Only ............................................160

Settings ..................................................................................................................160

7. Troubleshooting

Authentication Does Not Work Properly .........................................................165

A Message Appears...............................................................................................165

Machine Cannot Be Operated................................................................................167

8. Appendix

Operations by the Supervisor........................................................................... 169

Logging on as the Supervisor ................................................................................170

Logging off as the Supervisor ................................................................................170

Changing the Supervisor........................................................................................170

Resetting an Administrator’s Password .................................................................172

Machine Administrator Settings.......................................................................173

System Settings .....................................................................................................173

Maintenance........................................................................................................... 175

Copier / Document Server Features ......................................................................175

Facsimile Features.................................................................................................176

Printer Features .....................................................................................................177

Scanner Features...................................................................................................178

Settings via Web Image Monitor ............................................................................ 179

Settings via SmartDeviceMonitor for Admin........................................................... 181

Network Administrator Settings .......................................................................182

System Settings .....................................................................................................182

Facsimile Features.................................................................................................183

Scanner Features...................................................................................................183

Settings via Web Image Monitor ............................................................................ 183

Settings via SmartDeviceMonitor for Admin........................................................... 185

File Administrator Settings ...............................................................................186

System Settings .....................................................................................................186

Facsimile Features.................................................................................................186

Printer Features .....................................................................................................186

Settings via Web Image Monitor ............................................................................ 187

User Administrator Settings ............................................................................. 188

System Settings .....................................................................................................188

Settings via Web Image Monitor ............................................................................ 189

Settings via SmartDeviceMonitor for Admin........................................................... 189

Document Server File Permissions..................................................................190

The Privilege for User Account Settings in the Address Book .....................191

User Settings......................................................................................................194

Copier / Document Server Features ......................................................................194

Printer Functions .................................................................................................... 198

Scanner Features...................................................................................................200

Facsimile Features.................................................................................................201

System Settings .....................................................................................................203

Web Image Monitor Setting.................................................................................... 209

Functions That Require Options ...................................................................... 224

INDEX....................................................................................................... 225

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates important safety notes.

Ignoring these notes could result in serious injury or death. Be sure to read these

notes. They can be found in the "Safety Information" section of About This Ma-

chine.

Indicates important safety notes.

Ignoring these notes could result in moderate or minor injury, or damage to the

machine or to property. Be sure to read these notes. They can be found in the

"Safety Information" section of About This Machine.

Indicates points to pay attention to when using the machine, and explanations

of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure

to read these explanations.

Indicates supplementary explanations of the machine’s functions, and instruc-

tions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find fur-

ther relevant information.

[]

Indicates the names of keys that appear on the machine’s display panel.

{}

Indicates the names of keys on the machine’s control panel.

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