Ricoh IS 2245 Service-Handbuch

Paper type: OK Prince Eco G100(55kg), Paper Thickness=80 µm // Pages in book=192 // Print scale=81%

Gap (when printed at 81% scale) = Pages in book ×Paper thickness / 2 = 7.680000 mm

Operating Instructions General Settings Guide

B1986508

Operating Instructions General Settings Guide

Operating Instructions

General Settings Guide

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in this manual before using the machine.

Getting Started

Combined Function Operations

Document Server

User Tools (System Settings)

Registering Addresses and Users for Facsimile/Scanner Functions

Troubleshooting

Remarks

Entering Text

Specifications

Type for DSm735/LD235/Aficio 3035/IS 2235

Type for DSm745/LD245/Aficio 3045/IS 2245

Printed in China

AE AE B198-6508

Paper type: OK Prince Eco G100(55kg), Paper Thickness=80 µm // Pages in book=192 // Print scale=81%

Gap (when printed at 81% scale) = Pages in book ×Paper thickness / 2 = 7.680000 mm

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

ameans POWER ON.

cmeans STAND BY.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your

safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy

place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li-

able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-

ating the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Laser Safety:

This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains two

GaAIAs laser diodes, 5-milliwatt, 760-800 nanometer wavelength for each emitter. Direct (or indirect

reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions and

interlock mechanisms have been designed to prevent any possible laser beam exposure to the opera-

tor.

The following label is attached on the back side of the machine.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual

might result in hazardous radiation exposure.

Notes:

The model names of the machines do not appear in the following pages. Check the type of your ma-

chine before reading this manual. (For details, see p.14 “Machine Types”.)

• Type 1: DSm735/LD235/Aficio 3035/IS 2235

• Type 2: DSm745/LD245/Aficio 3045/IS 2245

Certain types might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

For good copy quality, the supplier recommends that you use genuine toner from the supplier.

The supplier shall not be responsible for any damage or expense that might result from the use of parts

other than genuine parts from the supplier with your office products.

Power Source

220 - 240V, 50/60Hz, 8A or more

Please be sure to connect the power cord to a power source as above. For details about power source,

see p.153 “Power Connection”.

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For

particular functions, see the relevant parts of the manual.

Note

❒Manuals provided are specific to machine type.

❒Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a

PDF file.

❒Two CD-ROMs are provided:

• CD-ROM 1 “Operating Instructions”

• CD-ROM 2 “Scanner Driver and Document Management Utility”

❖General Settings Guide (this manual)

Provides an overview of the machine and describes System Settings (such as

Tray Paper Settings), Document Server functions, and troubleshooting.

Refer to this manual for Address Book procedures such as registering fax

numbers, e-mail addresses, and user codes.

❖Security Reference

This manual is for administrators of this machine. It describes security func-

tions that the administrators can use to protect data from being tampered, or

prevent the machine from unauthorized use.

Also refer to this manual for the procedures for registering administrators, as

well as setting user and administrator authentication.

❖Network Guide (PDF file - CD-ROM1)

Provides information about configuring and operating the printer in a net-

work environment or using software.

This manual covers all models, and therefore contains functions and settings

that may not be available for your model. Images, illustrations, functions, and

supported operating systems may differ from those of your model.

❖Copy Reference

Describes operations, functions, and troubleshooting for the machine's copier

function.

❖Facsimile Reference <Basic Features>

Describes operations, functions, and troubleshooting for the machine's fac-

simile function.

❖Facsimile Reference <Advanced Features>

Describes advanced facsimile functions such as line settings and procedures

for registering IDs.

❖Printer Reference

Describes system settings, operations, functions, and troubleshooting for the

machine's printer function.

AdonisC4-AE_zen_F_FM_forPaper.book Page i Thursday, May 12, 2005 3:32 PM

❖Scanner Reference (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's scan-

ner function.

❖Manuals for DeskTopBinder Lite

DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner

Driver and Document Management Utility”.

• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)

Describes installation of, and the operating environment for DeskTop-

Binder Lite in detail. This guide can be displayed from the [Setup]display

when DeskTopBinder Lite is installed.

• DeskTopBinder Introduction Guide (PDF file - CD-ROM2)

Describes operations of DeskTopBinder Lite and provides an overview of

its functions. This guide is added to the [Start]menu when DeskTopBinder

Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2)

Describes operations and functions of Auto Document Link installed with

DeskTopBinder Lite. This guide is added to the [Start]menu when Desk-

TopBinder Lite is installed.

❖Other manuals

• PS3 Supplement (PDF file - CD-ROM1)

• Unix Supplement (Available from an authorized dealer, or as a PDF file on

our Web site.)

AdonisC4-AE_zen_F_FM_forPaper.book Page ii Thursday, May 12, 2005 3:32 PM

iii

What You Can Do with This Machine

The following introduces the functions of this machine, and the relevant manu-

als containing detailed information about them.

Products marked with * are optional. For details about optional products, see

p.17 “Options”, or contact your local dealer.

Copier, Facsimile, Printer, and

Scanner Functions

This machine provides copier, fac-

simile*, printer*, and scanner* func-

tions.

• You can make copies of originals.

With a finisher*, you can sort and

staple copies. See Copy Reference.

• You can send originals by fax or e-

mail, and receive faxes from other

parties. See Facsimile Reference <Ba-

sic Features>, and Facsimile Refer-

ence <Advanced Features>.

• You can print documents created

in computer applications. See

Printer Reference .

• You can scan originals and send

scan files to a computer. See Scan-

ner Reference.

Utilizing Stored Documents

• You can store files scanned by this

machine, or files sent from other

fax machine or computers, into the

machine's hard disk. You can print

and fax stored files as required.

You can also change print settings

and print multiple documents

(Document Server). See p.35 “Us-

ing the Document Server”.

• With DeskTopBinder Profession-

al*/Lite, you can search, check,

print, and delete stored documents

using your computer. You can also

retrieve stored documents scanned

in scanner mode. With file format

converter*, you can even down-

load documents stored in copy and

printer functions to your compu-

ter. See Network Guide and Scanner

Reference.

AHT002S

GCKONN2J

AdonisC4-AE_zen_F_FM_forPaper.book Page iii Thursday, May 12, 2005 3:32 PM

Paperless Fax Transmission

and Reception

Reception

• You can store received fax messag-

es on the machine's hard disk, in-

stead of printing them onto paper.

You can use DeskTopBinder Pro-

fessional or Web Image Monitor to

check, print, delete, retrieve, or

download documents using your

computer (Storing received docu-

ments). See Facsimile Reference

<Advanced Features>.

Transmission

• You can send documents created

in computer applications to anoth-

er party's fax machine directly,

without performing a print job

(LAN-Fax). See Facsimile Reference

<Advanced Features>.

Fax Transmission and

Reception Through the

Internet

•

You can send fax documents through

e-mail by specifying the recipient’s

e-mail address (Internet Fax Trans-

mission).

You can receive sent documents

via Internet Fax, or from comput-

ers (Internet Fax Reception).

See Facsimile Reference<Basic Fea-

tures>.

• You can send faxes by using data

such as the IP address to specify

the IP-Fax destination (IP-Fax

Transmission).

The transmitted files can be re-

ceived using an Internet fax ma-

chine (IP-Fax Reception). See

Facsimile Reference <Basic Features>.

GCKONN3J

AHT003S

[email protected]

GCKONN8J

AdonisC4-AE_zen_F_FM_forPaper.book Page iv Thursday, May 12, 2005 3:32 PM

Using the Scanner in a

Network Environment

• You can send scan files to a speci-

fied destination using e-mail

(Sending scan file by e-mail). See

Scanner Reference.

• With ScanRouter delivery soft-

ware, you can save scan files in

specified destinations on network

computers (Using the network de-

livery scanner function). See Scan-

ner Reference.

• You can send scan files directly to

folders (Sending scan file by Scan

to Folder). See Scanner Reference.

Administrating the

Machine/Protecting

Documents (Security

Functions)

• You can protect documents from

unauthorized access and stop

them from being copied without

permission. See Security Reference.

• You can control the use of the ma-

chine, as well as prevent machine

settings from being changed with-

out authorization. See Security Ref-

erence.

• By setting passwords, you can pre-

vent unauthorized access via the

network. See Security Reference.

• You can erase the data on the hard

disk to prevent the information

from leaking out. See the manual

for the DataOverWriteSecurity

Unit* and Security Reference.

AHT005S

AHT006S

AdonisC4-AE_zen_F_FM_forPaper.book Page v Thursday, May 12, 2005 3:32 PM

Monitoring the Machine Via

Computer

You can monitor machine status and

change settings using a computer.

• Using SmartDeviceMonitor for

Admin, SmartDeviceMonitor for

Client, or Web Image Monitor, you

can use a computer to view the ma-

chine's status, such as to check on

paper quantities, or misfeeds, etc.

See Network Guide.

• You can use Web Image Monitor to

make network settings. See Net-

work Guide.

• You can also use Web Image Mon-

itor to register and manage items

such as user codes, fax numbers, e-

mail addresses, and folders in the

Address Book. See the Web Image

Monitor's Help.

• Using Web Image Monitor, you

can receive e-mails notifying you

when toner runs out or a paper

misfeed occurs. See the Web Image

Monitor Help.

• Using Web Image Monitor, you

can receive information on the ma-

chine status via e-mail. See the

Web Image Monitor Help.

Preventing an Unauthorized

Copy

• Using the printer driver, you can

embed a pattern in the printed

document. If the document is cop-

ied on a machine with the Copy

Data Security Unit(*), protected

pages are grayed out in the copy,

preventing confidential informa-

tion from being copied. If the doc-

ument is copied on a machine

without the Copy Data Security

Unit(*), the hidden text becomes

conspicuous in the copy, showing

that the copy is unauthorized. See

the printer driver Help and Printer

Reference.

• Using the printer driver, you can

embed text in the printed docu-

ment for unauthorized copy pre-

vention. If the document is copied,

scanned, or stored in a Document

Server by a copier or multifunction

printer, the embedded text ap-

pears conspicuous in the copy, dis-

couraging such unauthorized

copying. See the printer driver

Help and Printer Reference.

• If a document protected by unau-

thorized copy guard is copied on a

machine that is equipped with the

Copy Data Security Unit (*), the

machine beeps to notify users that

unauthorized copying is being at-

tempted. See Security Reference.

AHT007S AHU004S

AdonisC4-AE_zen_F_FM_forPaper.book Page vi Thursday, May 12, 2005 3:32 PM

vii

TABLE OF CONTENTS

Manuals for This Machine ......................................................................................i

What You Can Do with This Machine..................................................................iii

Copier, Facsimile, Printer, and Scanner Functions................................................... iii

Utilizing Stored Documents....................................................................................... iii

Paperless Fax Transmission and Reception............................................................. iv

Fax Transmission and Reception Through the Internet ............................................ iv

Using the Scanner in a Network Environment ........................................................... v

Administrating the Machine/Protecting Documents (Security Functions) .................. v

Monitoring the Machine Via Computer...................................................................... vi

Preventing an Unauthorized Copy ............................................................................ vi

Copyrights and Trademarks .................................................................................1

Trademarks ................................................................................................................1

Information about Installed Software..........................................................................2

How to Read This Manual ..................................................................................... 8

Safety Information .................................................................................................9

Safety During Operation.............................................................................................9

Positions of RWARNING and RCAUTION labels ............................................11

ENERGY STAR Program .....................................................................................12

Machine Types .....................................................................................................14

1. Getting Started

Guide to Components ......................................................................................... 15

Options .................................................................................................................17

External Options.......................................................................................................17

Internal Options........................................................................................................18

Control Panel........................................................................................................ 19

Display Panel ...........................................................................................................21

When the Authentication Screen is displayed..........................................................22

Turning On the Power .........................................................................................23

Turning On the Main Power ..................................................................................... 23

Turning On the Power ..............................................................................................24

Turning Off the Power .............................................................................................. 24

Turning Off the Main Power .....................................................................................24

Saving Energy..........................................................................................................25

2. Combined Function Operations

Changing Modes .................................................................................................. 27

Multi-Access.........................................................................................................29

AdonisC4-AE_zen_F_FM_forPaper.book Page vii Thursday, May 12, 2005 3:32 PM

viii

3. Document Server

Relationship between the Document Server and Other Functions.................33

Document Server Display ........................................................................................34

Using the Document Server................................................................................35

Storing Data .............................................................................................................35

Changing Stored Document's File Name, User Name, or Password.......................38

Searching for Stored Documents ............................................................................. 39

Printing Stored Documents ...................................................................................... 40

Deleting Stored Documents .....................................................................................43

Viewing Stored Documents Using Web Image Monitor ...........................................44

Downloading Stored Documents..............................................................................44

Settings for the Document Server......................................................................45

4. User Tools (System Settings)

User Tools Menu (System Settings)...................................................................47

Accessing User Tools (System Settings) ..........................................................50

Changing Default Settings .......................................................................................50

Quitting User Tools ..................................................................................................50

Settings You Can Change with User Tools .......................................................51

General Features .....................................................................................................51

Tray Paper Settings .................................................................................................55

Timer Settings ..........................................................................................................58

Administrator Tools ..................................................................................................61

5. Registering Addresses and Users for Facsimile/Scanner

Functions

Address Book.......................................................................................................69

Registering Names ..............................................................................................72

Registering a Name ................................................................................................. 72

Changing a Registered Name..................................................................................73

Deleting a Registered Name .................................................................................... 73

Authentication Information ................................................................................. 74

Registering a New User Code..................................................................................74

Changing a User Code.............................................................................................75

Deleting a User Code...............................................................................................76

Displaying the Counter for Each User Code ............................................................76

Printing the Counter for Each User Code.................................................................76

Clearing the Number of Prints..................................................................................77

Fax Destination ....................................................................................................78

Registering a Fax Destination ..................................................................................79

Changing a Registered Fax Destination ..................................................................81

Deleting a Registered Fax Destination.....................................................................82

Registering an IP-Fax Destination ...........................................................................83

Changing a Registered IP-Fax Destination..............................................................84

Deleting a Registered IP-Fax Destination ................................................................85

E-mail Destination................................................................................................86

Registering an E-mail Destination............................................................................86

Changing a Registered E-mail Destination ..............................................................87

Deleting a Registered E-mail Destination ................................................................ 88

AdonisC4-AE_zen_F_FM_forPaper.book Page viii Thursday, May 12, 2005 3:32 PM

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