Savin 3699 Gebrauchs- und Pflegehandbuch

129

5. Communication

Information

Checking and Canceling Transmission

Files

Transmission files are documents that

have been stored in memory and are

awaiting transmission. The features

that produce transmission files are

Memory Transmission, Confidential

Transmission, Transfer Request, Poll-

ing Reception and Polling Transmis-

sion. These features are described in

detail elsewhere in this document.

This section describes how you can:

• Delete a file (cancel a transmission)

• Print a file *1

• Check the destination(s) and op-

tions selected

• Alter when a file will be sent

• Resend a file

• Change destinations

• Delete destinations

• Add destinations

*1 This does not apply to Polling Recep-

tion or Confidential Transmission.

Limitation

❒If you cancel a file being sent, the

communication is immediately

stopped and the file is canceled. A

page which has already been sent

cannot be canceled.

❒You cannot change the start time

add/delete a destination while a

file is being sent.

Canceling a Transmission

APress [

Info.

The “Information” menu is shown.

BEnter the code for “Check/Cancel

TX Files” with the number keys.

Note

❒If “Check/Cancel TX Files” is

not shown, press [↑

Prev.

]or [↓

N-

ext

Communication Information

130

CPress the 0or 1key until the file

you want to delete is shown and

press [

Delete

DPress [

Yes

The file is erased.

EPress [

Exit

Note

❒To delete another file, repeat

steps

Cand D.

❒If no faxes are on transmission

standby, the display in step F.

FPress [

Exit

The standby display is shown.

Printing a File

If you wish to check the contents of a

fax that is stored in memory and has

not been sent yet, use this procedure

to print it out.

APress [

Info.

The “Information” menu is shown.

BEnter the code for “Check/Cancel

TX Files” with the number keys.

Note

❒If “Check/Cancel TX Files” is

not shown, press [↑

Prev.

]or [↓

N-

ext

Checking and Canceling Transmission Files

131

CPress the 0or 1key until the file

you want to print is shown and

press

[

DPress the {

Start

}key.

The file is printed.

Note

❒Press [

Cancel

]to stop printing

the file and return to the step C

display.

EPress [

Exit

The “Information” menu is shown

again.

FPress [

Exit

The standby display is shown.

Checking and Editing a File

Use this procedure to check or edit

destination(s), check options selected

or alter the transmission time.

APress [

Info.

The “Information” menu is shown.

BEnter the code for “Check/Cancel

TX Files” with the number keys.

Note

❒If “Check/Cancel TX Files” is

not shown, press [↑

Prev.

]or [↓

N-

ext

Communication Information

132

CPress the 0or 1key until the file

you want to print is shown. Then

press [

Check

DDepending on the setting you

want to check or change, use one

of the following procedures.

Checking destinations

(Destination List)

AEnter the code for “Destination

List” with the number keys.

The total number of destina-

tions and the fax number or

each destination's name is

shown.

Note

❒To see hidden destinations,

press

[↑

Prev.

]or [↓

Changing the transmission time

AEnter the code for “Change

Start Time” with the number

keys.

BEnter the transmission time (4

digits) with the number keys.

Use 24-hour or 12-hour format

depending on your area. For 12-

hour format, press [

↔

]to

switch between AM and PM.

Note

❒You can not specify a start

time more than 24 hours into

the future.

❒To start transmission imme-

diately, press [

Immediate

]. If

memory contains other files

queued for transmission,

those files are sent first.

Re-sending a file

If you select the failed transmis-

sion file, you can resend it. This

feature allows you to transmit a fax

message again. You can choose to

have files that were not transmit-

ted successfully stored in memory

with the File Retention feature.

These files will be kept for either

up to 24 or 72 hours depending on

how you program File Retention

feature.⇒P.242 “File Retention”

Checking and Canceling Transmission Files

133

AEnter the code for “Retrans-

mit” with the number keys.

BPress [

Yes

Note

❒If you do not want to send

the file, press [

CEnter the code for “Change

Start Time“ with the number

keys.

DEnter the start time with the

number keys.

Use 24-hour or 12-hour format

depending on your area. For 12-

hour format, press [

↔

]to

switch AM and PM.

Note

❒You can not specify a start

time more than 24 hours into

the future.

❒To start transmission imme-

diately, press [

Immediate

]. If

memory contains other files

queued for transmission,

those files are sent first.

Changing a destination

You can delete or add destinations.

AEnter the code for “Change

Dest.” with the number keys.

BChange the destination.

Note

❒To cancel a destination, press

the 0or 1key until the des-

tination you want to cancel is

shown and press the {

Stop

}

key or {

Clear

}key.

❒To add a destination, press

[

Add

]and enter the fax num-

ber with the number keys.

Destinations can be specified

only by using the number

keys. The destination is add-

ed to the end of the list.

❒If you change a destination of

a file that is automatically be-

ing dialed or awaiting redial,

redial is canceled so you will

need to resend that file.

EPress [

Exit

Communication Information

134

FPress [

Exit

GPress [

Exit

The “Information” menu is shown.

HPress [

Exit

The standby display is shown.

Printing a List of Files in Memory (Print TX File List)

135

Printing a List of Files in Memory (Print TX

File List)

Print this list if you wish to find out

which files are stored in memory and

what their file numbers are. Knowing

the file number can be useful (e.g.,

when erasing files).

Note

❒The contents of a document stored

in memory can also be printed.⇒

P.130 “Printing a File”

APress [

Info.

The “Information” menu is dis-

played.

BEnter the code for “Print TX File

list” with the number keys.

Note

❒If “Print TX File list” is not

shown, press [↑

Prev.

]or [↓

CPress the {

Start

}key.

The transmission file list is printed.

When the printing is completed,

the "Information" menu is shown.

Note

❒Press [

Cancel

]to stop printing

the file list and return to the "In-

formation" menu.

DPress [

Exit

The standby display is shown.

Communication Information

136

Checking the Transmission Result (TX

Status)

If you wish to find out whether a file

was sent successfully, you don't have

to always print the Journal. With this

function you can browse through the

last 250 completed transmissions on

the display.

Limitation

❒Only the last 250 transmissions are

shown. Earlier transmissions are

not available.

❒If a transmission is completed

while you are using this function,

the result will not be shown until

you exit TX Status and start it

again.

Note

❒When the optional Function Up-

grade card is installed, you can

check up to 1,000 communications.

APress [

Info.

The "Information" menu is shown.

BEnter the code for “TX Status”

with the number keys.

Note

❒If “TX Status” is not shown,

press

[↑

Prev.

]or [↓

CPress [↑

Prev.

]or [↓

]to scroll

through the list.

The results are shown two at a time

with the most recent above.

DPress [

The standby display is shown.

EPress [

Exit

Checking the Reception Result (RX Status)

137

Checking the Reception Result (RX Status)

This function lets you check up on the

last 250 messages received without

having to print the Journal. You can

browse through the received messag-

es on the display.

Limitation

❒Only the last 250 messages are dis-

played. Earlier messages are not

available.

❒If a message is received while you

are using this function, the result

will not be shown until you exit RX

File Status and start it again.

Note

❒When the optional Function Up-

grade card is installed, you can

check up to 1,000 communications.

APress [

Info.

The "Information" menu is shown.

BEnter the code for “RX Status”

with the number keys.

Note

❒If “RX Status” is not shown,

press

[↑

Prev.

]or [↓

CPress [↑

Prev.

]or [↓

]to scroll

through the messages.

The results are shown two at a time

with the most recent above.

DPress [

The standby display is shown.

EPress [

Exit

Communication Information

138

Printing a Confidential Message

This feature is designed to prevent

messages being picked up casually by

anyone when they are received. If

someone sends you a message using

Confidential Transmission, it is

stored in memory and not automati-

cally printed. To print the message

you have to enter the Confidential ID

code. When your machine has re-

ceived a confidential message, the i

indicator lights.

Preparation

Before using this function, pro-

gram your Confidential ID.⇒

P.250 “Registering ID Codes”

Important

❒If the Main Power switch is off

more than an hour, all Confiden-

tial Messages are deleted. In such a

case, use the Power Failure Report

to identify which messages have

been lost.⇒P.178 “When Power is

Turned Off or Fails”

Limitation

❒You must program the Confiden-

tial ID for Confidential Reception

to work.

AMake sure that the iindicator is

lighting.

BPress [

Info.

The "Information" menu is shown.

CEnter the code for “Print Conf.

RX” with the number keys.

Note

❒If “Print Conf. RX” is not

shown, press [↑

Prev.

]or [↓

DEnter the Confidential ID (4-digit

number) with the number keys.

Note

❒If you receive a fax by Confiden-

tial ID Override Reception, en-

ter the override Confidential ID.

❒You need to obtain the override

Confidential ID from the send-

er.

EPress the {

Start

}key.

The received messages are printed.

When printing has finished, the

"Information" menu is shown.

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