ScanSoft OMNIPAGE PRO 10 Bedienungsanleitung

OmniPage®Pro

User’s Manual

Caere Corporation

100 Cooper Court

Los Gatos, California

95032-7603 USA

Caere GmbH

Innere Wiener Strasse 5

81667 München, Germany

Caere UK Information Centre

Abbey House

4 Abbey Orchard Street

Westminster, London SW1P 2JJ

Centre d’informations Caere

72, rue Baratte-Cholet

94100 Saint-Maur, France

Please Note

To use this program, you should know how to work in the Microsoft Windows environment. Please

refer to Windows documentation if you have questions about how to use menu commands, dialog

boxes, scroll bars, edit boxes, and so on.

OmniPage Pro for Windows

Ve r s i o n 1 0

Registration Number:

OmniPage Pro, PageKeeper, PageKeeper Pro, AutoOCR Toolbar, True Page, and OCR Proofreader

are registered trademarks of Caere Corporation.

All other trademarks are the property of their respective companies.

800-1319-030A

iii

Table of Contents

Welcome

Using This Manual .............................................................................................................. vi

Getting Online Help ..........................................................................................................vii

Help Menu ...................................................................................................................vii

Context-Sensitive Help...............................................................................................vii

Product Support ................................................................................................................viii

Chapter 1 Installation and Setup

Minimum System Requirements.........................................................................................2

Installing OmniPage Pro .....................................................................................................2

Setting Up Your Scanner With OmniPage Pro .................................................................3

Starting OmniPage Pro.........................................................................................................4

Registering Your Software ...................................................................................................5

Chapter 2 Introduction to OmniPage Pro

What Is Optical Character Recognition (OCR)?................................................................8

OmniPage Pro’s OCR Capabilities ..............................................................................8

Basic Steps of OmniPage Pro OCR .............................................................................9

The OmniPage Pro Desktop .............................................................................................10

OmniPage Toolbox.......................................................................................................11

Standard Toolbar..........................................................................................................13

Image Toolbar...............................................................................................................13

Chapter 3 Processing Documents

Different Ways to Process Documents.............................................................................16

Converting Images to Text.................................................................................................17

Processing Documents Using the OCR Wizard.......................................................19

Automatic Processing..................................................................................................20

Manual Processing.......................................................................................................21

Processing Documents In Other Applications.........................................................22

Improving OCR Results .....................................................................................................23

Adjusting Page Images Before OCR..........................................................................23

Changing Zone Properties..........................................................................................24

Matching Original Document Fonts..........................................................................25

Proofreading OCR Results .........................................................................................25

Checking Recognized Text Against Original Text ..................................................27

Working with OmniPage Documents .............................................................................28

Resizing a Page View .................................................................................................29

Changing Pages ...........................................................................................................29

Reordering Pages ........................................................................................................30

Deleting Pages .............................................................................................................30

Printing a Document ..................................................................................................31

Closing a Document ...................................................................................................31

Chapter 4 Settings and Commands

The OmniPage Toolbox......................................................................................................34

AutoOCR Toolbar ........................................................................................................34

Manual OCR Toolbar ..................................................................................................34

OCR Wizard..................................................................................................................34

Setting Toolbar Commands........................................................................................35

Activating Toolbar Commands..................................................................................38

Selecting OmniPage Pro Settings......................................................................................39

OCR Settings ........................................................................................................................40

Scanner Settings...................................................................................................................40

Tables Settings .....................................................................................................................41

Direct OCR Settings ............................................................................................................42

Process Settings ...................................................................................................................43

Chapter 5 Saving and Exporting

Saving a Document .............................................................................................................45

Copying a Document to the Clipboard ...........................................................................48

Sending a Document as a Mail Attachment ...................................................................48

Converting Text to Speech.................................................................................................49

Chapter 6 Technical Information

General Troubleshooting Solutions .................................................................................52

Solutions to Try First ...................................................................................................52

Testing OmniPage Pro ................................................................................................53

Low Memory Problems...............................................................................................54

Low Disk Space Problems ..........................................................................................54

Supported File Types..........................................................................................................55

OCR Problems .....................................................................................................................57

System Crash During OCR.........................................................................................57

Text Does Not Get Recognized Properly..................................................................58

Problems With Fax Recognition ................................................................................59

Uninstalling the Software ..................................................................................................60

Welcome

Welcome to OmniPage Pro, and thank you for using our software!

The following documentation has been provided to help you learn

about OmniPage Pro.

This User’s Manual

This manual introduces you to the basics of using OmniPage Pro. It

includes installation and setup instructions, an introduction to

OmniPage Pro, task-oriented instructions, ways to customize

processing, and technical information.

Online Help

OmniPage Pro’s online Help contains basic and advanced information

on features, settings, and procedures. The online Help is provided in

HTML format, and has been designed for quick and easy information

retrieval. Please see “Getting Online Help” on page ix for more

information.

Readme File

The Readme file contains last-minute information about the software.

Please read it before using OmniPage Pro. To open this HTML file,

choose Readme in the Help menu after OmniPage Pro has been installed.

Scanner Setup Notes

The Scanner Setup Notes contains detailed information about supported

scanners and related issues. To open this HTML file, choose Scanner

Setup Notes in the Help menu after OmniPage Pro has been installed.

Using This Manual

This manual is written with the assumption that you know how to work

in the Microsoft Windows environment. Please refer to your Windows

documentation if you have questions about how to use dialog boxes,

menu commands, scroll bars, drag and drop functionality, shortcut

menus, and so on.

The following conventions are used in this manual.

Convention Purpose

Italicized text • Emphasizes menu commands,

dialog box options, labeled

buttons, and file names

For example:

“Choose Open... in the File

menu.”

• Emphasizes new terms the

first time they are used

• Emphasizes important words

in a sentence

Note symbol Introduces a tip or an item of

note

Warning symbol Introduces important

information

Getting Online Help

vii

Getting Online Help

In addition to using this manual, you can use OmniPage Pro’s online

Help to learn about features, settings, and procedures. Online Help is

available after you install OmniPage Pro.

Help Menu

One way to open OmniPage Pro’s online Help is to choose commands in

the Help menu.

Context-Sensitive Help

You can get on-the-spot information about a particular OmniPage Pro

command, toolbar button, or dialog box option in the following ways:

• Click the Help button in the Standard toolbar and then click any

toolbar button, menu command, or area of the OmniPage Pro

desktop to display a Help topic explaining that item.

• Click the question-mark button in the upper-right corner of a

dialog box and then click an item in the dialog box to get a pop-

up explanation for that item.

• Some dialog boxes have a Help button. Click Help to get

information about that dialog box.

Product Support

viii

Product Support

For the fastest and easiest way to get help, please look for solutions in

this manual or in the online Help. See “General Troubleshooting

Solutions” on page 52 for troubleshooting tips.

If you need additional help, please use the following resources:

• Caere on the World Wide Web

Go to Caere’s World Wide Web site for common questions and

answers, updates, patches, troubleshooting procedures, and

product information. Caere’s Web site address is

www.caere.com. You can also connect to Caere’s Web site by

choosing Caere on the Web in the Help menu.

• OmniPage Pro Readme File

Read the OmniPage Pro Readme file for last-minute information

about the software. You can view a text version of the Readme file

from the first installation screen during installation of OmniPage

Pro. To open an HTML version of the file after OmniPage Pro has

been installed, choose Readme in the Help menu.

• Caere Scan Troubleshooter

Use the Caere Scan Troubleshooter to set up a scanner that is not

listed in Caere Scan Manager or to resolve problems using your

scanner with OmniPage Pro. The Caere Scan Troubleshooter has

been provided to you in HTML format. Start Caere Scan

Troubleshooter by choosing it from the Help menu of either Caere

Scan Manager or OmniPage Pro.

• Caere Product Support document

Read the Caere Product Support document to get a list of support

telephone numbers, including ones for international product

support. This document has been provided to you as an

electronic document in HTML format. To open this document,

choose Product Support in the Help menu.

Chapter 1

Installation and Setup

This chapter provides information on installing and starting OmniPage

Pro.

This chapter contains the following topics:

• Minimum System Requirements

• Installing OmniPage Pro

• Setting Up Your Scanner with OmniPage Pro

• Starting OmniPage Pro

•RegisteringYourSoftware

Minimum System Requirements

2 Chapter 1

Minimum System Requirements

You need the following setup, at minimum, to install and run OmniPage

Pro:

• Computer with a Pentium or higher processor

• Microsoft Windows 95, Windows 98, Windows 2000, or Windows

NT 4.0

•32MBofmemory(RAM)

• 50MB of free hard disk space to install application files and Caere

Scan Manager

• SVGA monitor with 256 colors

• Windows-compatible pointing device

• CD-ROM drive for installation

• A compatible scanner if you plan to scan documents

Please see the Scanner Setup Notes for a list of tested scanners.

Performance and speed will be enhanced if your computer’s processor,

memory, and available disk space exceed the minimum requirements.

Installing OmniPage Pro

OmniPage Pro’s Setup program takes you through installation with

instructions on every screen.

Before installing OmniPage Pro:

• Make sure your scanner is connected, turned on, and compatible

with your system.

• Close all other applications, especially anti-virus programs.

• Log into your computer with administrator privileges if you are

installing on Windows 2000 or Windows NT.

If you own a previous version of OmniPage Pro, or if you are upgrading

from OmniPage Limited Edition, it is strongly recommended that you

uninstall that product first and then restart your computer.

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