Softland NOVAPDF PROFESSIONAL - VERSION 7 Bedienungsanleitung

novaPDF

Paperless office solutions

novaPDF User Manual

for novaPDF Professional version 7

This documentation contains proprietary information of Softland.

retrieval system or transmitted by any means, electronic, mechanical,

photocopying, recoding, or otherwise, without permission from Softland. No patent

liability is assumed with respect to the use of the information contained herein.

The information in this document is subject to change without notice. Although

every precaution has been taken in the preparation of this book, Softland assumes

no responsibility for errors and omissions. Nor is any liability assumed for

damages resulting from the information contained herein.

Windows ® is a registered trademark of the Microsoft Corporation. All other

products or company names in this document are used for identification purposes

only, and may be trademarks of their respective owners.

by Softland

3Contents

Table of Contents

Part I novaPDF 6

................................................................................................................................... 61Installing novaPDF

..........................................................................................................................................................6

What edition to choose?

..........................................................................................................................................................7

Feature matrix

..........................................................................................................................................................11

Installation .........................................................................................................................................................11

Command line

..........................................................................................................................................................14

System requirements

..........................................................................................................................................................14

novaPDF SDK

................................................................................................................................... 152Using novaPDF

..........................................................................................................................................................15

Introduction ..........................................................................................................................................................18

Create PDF from Office applications

.........................................................................................................................................................18

Create PDF from Microsoft Word

.........................................................................................................................................................21

Create PDF from Microsoft Excel

.........................................................................................................................................................24

Create PDF from Microsoft PowerPoint

..........................................................................................................................................................26

Create PDF from any application

.........................................................................................................................................................34

Select Profile

.........................................................................................................................................................34

Extended Save Dialog

.........................................................................................................................................36

Change options ...................................................................................................................................38

Document ...................................................................................................................................39

Graphics ...................................................................................................................................40

Configure Email...................................................................................................................................42

Security .........................................................................................................................................43

Network User

.........................................................................................................................................................44

Extended Save Dialog (restricted)

.........................................................................................................................................46

Change options ...................................................................................................................................47

Document ...................................................................................................................................48

Graphics ...................................................................................................................................49

Configure Email...................................................................................................................................51

Security

.........................................................................................................................................................52

Save As Dialog

.........................................................................................................................................................53

Save As Dialog (restricted)

................................................................................................................................... 543Configuring novaPDF

..........................................................................................................................................................54

Page .........................................................................................................................................................57

Manage Predefined Forms

.........................................................................................................................................................58

Margins and Zoom

..........................................................................................................................................................61

Graphics .........................................................................................................................................................62

Compression

.........................................................................................................................................................63

Downsampling

.........................................................................................................................................................63

Conversion..........................................................................................................................................................64

Fonts ..........................................................................................................................................................66

Document ..........................................................................................................................................................68

Security ..........................................................................................................................................................70

Signature .........................................................................................................................................................72

Select certificate .........................................................................................................................................73

Create certificate

.........................................................................................................................................................75

Customize signature

novaPDF v74

.........................................................................................................................................................77

Signature position

..........................................................................................................................................................78

Links ..........................................................................................................................................................80

Bookmarks .........................................................................................................................................................81

Add/Edit Bookmark

..........................................................................................................................................................83

Watermarks .........................................................................................................................................................84

New/Edit Image Watermark

.........................................................................................................................................................87

New/Edit Text Watermark

.........................................................................................................................................................89

Custom Position

.........................................................................................................................................................91

Copy Watermark

..........................................................................................................................................................92

Save .........................................................................................................................................................94

Configure Save Options

.........................................................................................................................................................97

Configure Save Options (predefined)

..........................................................................................................................................................98

Overlay .........................................................................................................................................................102

Custom Position

..........................................................................................................................................................104

Email .........................................................................................................................................................106

Configure SMTP

.........................................................................................................................................................106

Configure Email

..........................................................................................................................................................108

Profiles .........................................................................................................................................................110

New/Edit Profile .........................................................................................................................................112

Advanced Options

.........................................................................................................................................................113

Copy Profile

.........................................................................................................................................................114

Import profiles

.........................................................................................................................................................115

Export profiles

..........................................................................................................................................................116

About .........................................................................................................................................................117

Language .........................................................................................................................................................118

Register .........................................................................................................................................................118

Licenses

Index 120

novaPDF

Part I

novaPDF v76

1 novaPDF

1.1 InstallingnovaPDF

1.1.1 What edition to choose?

There are three licensing options for novaPDF: Lite, Standard and Professional.

novaPDF Lite implements the basic functionality of a printer driver, giving users the possibility to

create high-quality searchable PDF files from any Windows application. Main features:

·PDF/A Compliance. Creates PDFs compliant with PDF/A-1b specification for the RGB

colorspace.

·Merge PDF Files. Append or insert content to an existing PDF file.

·Document Information. Include title, author, keywords in your PDF file.

·PDF Viewer Options. You can control how the PDF file will be displayed after it's

generated in the default PDF viewer.

·Custom Save Options. Configure it to use predefined save settings.

·After Save Actions. Custom actions can be defined to be performed after the PDF was

successfully generated.

·Create Private Profiles. Define different profiles for future use, each with its own printing

settings.

·Import/Export Profiles. The printing profiles can be exported or imported into different

installations.

·Predefined/Custom Page Sizes. Choose a default page size (like Letter, Legal, A3, A4,

A5, A6, ...) or define your own.

·Fonts embedding and font subsets embedding - Fonts (TrueType, OpenType and

Type1) can be embedded in the PDF file to ensure perfect portability.

·Multi-language support - choose a language for the user interface

novaPDF Lite Server has all the features of novaPDF Lite plus:

·Network printer sharing - can be installed on one computer in a network environment

and used by any other computer in that network.

·Save PDF to Server - can save the PDF from a client computer directly to the server.

·Public Profiles - Define profiles on the server computer and they will automatically be

propagated to all client computers.

novaPDF Standard has all the features of novaPDF Lite plus:

·PDF Bookmarks - it can detect the headings in the printed document and add bookmarks

in the generated PDF files. You have to define the text attributes for the document headings

(font, size, style, color) and for the generated bookmarks.

·Create PDF links - recognizes links to files and formatted URLs (starting with "http://",

"www", "mailto:" or "ftp://") visible in the original document, and creates them in the

generated PDF file as links, so they can be opened by clicking them in the PDF viewer.

·Add-ins for Microsoft Office. novaPDF installs several add-ins for Microsoft® Office

applications (Word, Excel, PowerPoint) that allows one-click conversion to PDF.

·Graphics options - You can compress, downsample or convert text and graphics to reduce

PDF size.

·PDF Watermarks - You can define multiple image watermarks and add them to individual

pages or the entire PDF document.

·Page Left, Right, Top and Bottom Margins - You can set a margin region that will

remain empty when printing.

·Page zoom (1%-400% zoom factor) - You can zoom a page if you need advanced

settings of how the document should be positioned on the PDF page.

novaPDF Standard Server has all the features of all the features of novaPDF Lite Server and

novaPDF Standard

novaPDF Professional has all the features of novaPDF Standard plus:

novaPDF 7

·Digitally sign PDF files - you will be able to apply digital signatures to generated PDF

files.

·40 bit/128 bit encryption - full 40-bit and 128-bit encryption is supported by novaPDF

Professional and the user is able to control whether the PDF can be viewed, printed,

modified, annotated or if it should permit copying/pasting content from it.

·Send PDF via email - once created, the PDF file can be automatically sent via email to

different recipients, either using the default email client or directly from the application

(using SMTP configuration). Additionally you can choose to zip the PDF and send it as

attachment.

·PDF Overlay - this allows adding the content of the document currently being printed via

novaPDF Professional as the background or foreground of an existing PDF file, with options

to customize the position of that added content.

novaPDF Professional Server has all the features of novaPDF Standard Server and novaPDF

Professional.

Desktop, Server or Site licenses?

Server licenses give the possibility to control the usage of novaPDF printer driver, and allow

shared network printing, features that are not available for desktop licenses owners.

Site licenses give the possibility to install novaPDF on unlimited servers and share it with

unlimited number of clients (within the location restrictions imposed by the license type), whereas

server licenses allow you to install novaPDF only on one server and share it with limited number of

clients (limited by the number of licenses).

Desktop license

·Description. By purchasing a desktop license you can install one copy of novaPDF Desktop

on one of your computers.

·Limitation. You cannot share novaPDF Desktop as a printer, use it through Remote

Desktop Connections or install it on Terminal Servers - these are available only for server

licenses.

Server license

·Description. By purchasing server licenses you can install one copy of novaPDF Server on

one of your computers, and access it as a shared printer from a number of your computers

equal to the number of licenses purchased. You can also use it through Remote Desktop

Connections and install it on Terminal Servers.

·Limitation. You can install novaPDF Server only on one server and share it with multiple

client computers. You cannot install novaPDF Server on multiple servers (for this you would

need site licenses).

Site license

·Description. By purchasing site licenses you can install unlimited copies of novaPDF Server

on your computers and also share it as a printer to be accessed from unlimited client

computers (within the location restrictions imposed by the type of site license).

·Limitation. There are several types of site licenses, each with its own location restriction.

See the Site Licenses section on our website for details.

1.1.2 Feature matrix

Detailed feature matrix for novaPDF Lite (Lite), Standard (Std), Professional (Pro), Lite Server

(Lite SRV), Standard Server (Std SRV) and Professional Server (Pro SRV) editions.

Feature

Lite

SRV

Std

SRV

Pro

SRV

Print from any Windows application

novaPDF v78

Free updates (for minor versions)

Free technical support

Embedding images

Embedding formulas and tables

novaPDF Add-ins for Microsoft Office

Page - Predefined Sizes

Page - Custom Sizes

Page - Orientation

Page - Resolution (72 to 2400 dpi)

Page - Scaling (1-400%)

Page - Margins (Left, Right, Top and Bottom)

Page - Zoom (1-400%)

Page - Align

Graphics Compression - Text and graphics

Graphics Compression - High color images

Graphics Compression - Indexed/monochrome

images

Graphics Downsample - High color images

Graphics Downsample - Indexed/monochrome images

Graphics Convert to grayscale - High color images

Graphics Convert to grayscale - Indexed images

Graphics Convert to grayscale - Text and graphics

Graphics - Optimization of image sequences

Fonts - Embedding

Fonts - Embed subsets

Fonts - Always embed list

Fonts - Never embed list

novaPDF 9

Document - Set info (Title, Subject, Author,

Keywords)

Document - Set start page

Document - Set page layout

Document - Show panels

Document - Magnification

Security - Encryption level (none, 40-bit, 128-bit)

Security - Set document permissions

Security - Password protection (user, owner)

PDF Signatures - Use system certificates

PDF Signatures - Use signature from file

PDF Signatures - Customize PDF signature

PDF Signatures - Set signature position

PDF Signatures - Sign first/last/custom page

Links - Detect visible URLs and local files

Links - Customize appearance

Bookmarks - Multiline, match regardless of level

Bookmarks - Set number of level, open to level

Bookmarks - Multiple definitions

Bookmarks - Detect by font, size, style, color

Bookmarks - Show in different style and color

Watermarks - Display as background

Watermarks - Show on all/odd/even/range pages

Watermarks - Transparent color

Save - Local

Save - Network

Save - Prompt extended Save dialog

novaPDF v710

Save - Prompt Save As dialog

Save - Use predefined settings

Save - Append/Insert content in existing PDF files

Save - Advanced settings (e.g. ignore blank pages)

Save - Automatic actions in case of name conflicts

Save - Open PDF or run program after save

Overlay - Enable overlay with existing PDF file

Overlay - Actions in case overlay file is shorter

Overlay - Custom position for the overlayed file

Email - Send as attachment (normal or zipped)

Email - Send using email client or SMTP server

Email - Configure email, multiple recipients

Profiles - Multiple private profiles

Profiles - Multiple public profiles

Profiles - Change PDF version

Profiles - Create PDF/A compliant documents

Profiles - Import/Export profiles

Profiles - Create temporary profile when printing

Profiles - Show Select Profile dialog when printing

Profiles - Propagate public profile on client computers

Language - multiple translations for the interface

Licensing - Single user

Licensing - Multi user

Licensing - Share as network printer

Licensing - Use through Remote Desktop Connection

Licensing - Use with Terminal Services

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