TIMEDOX Time-Clock Silver Plus Bedienungsanleitung
Table of Contents
1. Time-Clock: Interface......................................................................................... 1
2. Time-clock: Date/time definitions & employee registration............................ 2
Defining the Date and Time ........................................................................................... 2
Employee Registration ................................................................................................... 2
Retry Punch Period ....................................................................................................... 6
3. Preparing the Computer Working Folder......................................................... 8
Connection Options ....................................................................................................... 9
Downloading the file from the time-clock ...................................................................... 10
4. Completing the Details in the Excel Worksheet ............................................ 14
5. Viewing the Employees’ Reports .................................................................... 17
6. Employee Tabs................................................................................................. 18
7. Edit Tab —Editing Data................................................................................... 19
8. Total Tab —Saving and Closing the Worksheet........................................... 20
9. Monthly Routine System Operation................................................................ 22
10. Frequently Asked Questions (FAQ)................................................................ 23
11. Trouble Shooting.............................................................................................. 24
Dear customer,
We would like to thank you for choosing the Timedox Attendance Control
System, composed of a time-clock and Excel worksheets. Once the initial
procedure of preparing the time-clock device and the working folder is
completed, you will be able to retrieve, view and update data on a routine
basis, during or at the end of each month, and generate pay reports for your
accountant.
Should any question or problem arise, please feel free to contact us:
•A link for scheduling an online meeting:
https://timedox.us/schedule-free-demo/
This link allows you to choose a date and hour on which a member of the
support team will call you and present the system to you.
•Support Phone: 470-554-7334.
Introduction
The K14 time-clock finger-print scanner allows a company to manage the
employees’ attendance report via a proximity card, a password or a finger-print,
while the number of employees is unlimited.
This time-clock includes a built-in backup battery.
No additional software is required in order to download the files and view the
content via the Excel file, supplied by Timedox.
The Excel file is programmed to calculate the total of monthly hours for each
employee and his/her assumed pay.
Among other features, the combination between the data file and the Excel file
allows the following:
•A total of days off and absence days.
•Automatically calculates the overtime hours according to individual
contracts.
•Adds or deducts the lunch break, as per your definition.
•Calculates total reports for the accountant.
REQUIREMENTS
•MS Office software and a basic knowledge of Excel.
•Windows 2007 or higher allowing macro commands.
NOTE: The connection to the web is under the customer's responsibility, whether it is
done by the customer or by a web technician.
ABOUT THIS DOCUMENT
This user guide is compatible with model K14 (A manufacturer's user guide is
enclosed with each time-clock). The first part of this user guide presents the
time-clock device and its usage, while the second part presents an introduction
for downloading the data from the time-clock and operating the Excel files that
run the relevant calculations.
The Company Site:
www.timedox.us
➢A general comment regarding the instruction phrasing:
Select
Navigate using the arrow keys and press M/OK to confirm.
Press
Press a button on the time-clock key board.
User Guide
Employee Attendance
Tracking System
Page 1
1. Time-Clock: Interface
Figure 1. Time-Clock
In this figure:
Navigates back to the previous menu.
Navigates up/down between menu options.
Press M/OK to activate a selection after navigation.
Press-and-hold to display the main menu.
Confirm a selected item after navigating using the arrow keys.
Navigate to the right.
Press for one (1) second: Turns the time-clock On.
Press for three (3) seconds: Turns the time-clock Off.
If the main screen is displayed: Navigate to the left.
If a data-entering screen is displayed: A short click erases the
typed text.
Finger-print scanner surface.
Before using for the first time remove the protection sticker.
USB
USB port. Connect the time-clock directly to the computer or
use a disk-on-key.
In addition, you may use a proximity card.
Screen
Key-
board
Finger-print
surface
USB
2. Time-clock: Date/time definitions & employee registration
The first thing that you need to do is to define the system date and hour.
Defining the Date and Time
➢To define the date and time:
1. To display the main menu, press-and-hold M/OK.
2. In the main menu, select
System.
Figure 2. Main menu –System
3. In the System menu, select
Date/Time.
Figure 3. System –Hour/Date
4. In the Date/Time screen, type
the values.
Year
Y
Month
M
Date
D
Hour
H
Minute
M
Second
S
a. To save, press M/OK.
b. To return to the main
menu, press ESC.
Figure 4. Hour/Date
Employee Registration
In this time-clock the
ID
is entered as the
Name
. Later, you may enter the
employee’s full name in the Excel file.
An employee can be registered in one of the following methods:
ID and Password
See instructions 4 and 6
Finger-print and/or
password
See instructions 5 and 6
Time card and/or password
See instruction 7
NOTE: Each employee records his/her entry/exit time using one of the above methods.
➢To add an employee:
1. Press-and-hold M/OK to display
the main menu.
2. To add a new employee, select
User.
Figure 5. Main Menu –Add a User
3. Select Add User.
The screen Add User is
displayed.
Figure 6. Add User
4. ID and Name:
a. In the first two rows, (ID and
Name) enter the ID (Without
a leading Zero).
b. Press the down-arrow key.
Figure 7. Add User
5. FP (Finger-Print):
a. Select FP.
b. Press M/OK.
Figure 8. Finger-Print (1-0) screen
Note: Verify that the protection sticker has been removed
c. In the Enroll Finger-print (123456789-1) screen: Place and raise
the finger on the surface three (3) times.
Figure 9. Finger-print scanning
d. Press M/OK.
NOTE: To scan an additional finger, repeat this instruction.
6. Password:
a. Select PWD (Password).
b. Press M/OK.
c. Enter the password, twice.
d. Press the down-arrow key.
e. Press M/OK.
Figure 10. Finger-print
password
7. Time Card:
a. Select Card.
b. Press M/OK.
c. Hover the card in front of the
time-clock, to scan it.
d. Press the down-arrow key.
Figure 11. Scanning a card
8. Department: Avoid.
9. Purview:
Intended ONLY for system administration(s). This option locks the
access to the clock. The system administrator can be identified by a
finger-print and/or a password; however, in order to avoid a problem
when the administrator is absent, it is important that the administrator
should be identified by a finger print and a password as well:
a. Verify that the Purview box reads Administrator.
b. Define the identification by a finger-print and press M/OK (See
instruction 5).
c. Define a password and press M/OK (See instruction 6).
d. Press ESC to return to the main menu.
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