Toshiba E-STUDIO GL-1010 Montage- und Wartungsanleitung

Network Fax Operator’s Guide

Version 2.2.2

Your guide to using the Network Fax option with

your e-STUDIO Electronic Document Processing System

GL-1010 Network Fax Operator’s Guide i

Table of Contents

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iii

Intended Audience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv

Supplemental References . . . . . . . . . . . . . . . . . . . . . . . . . . vii

1 Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Functional Highlights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Software Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

2 Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Installing the Network Fax Kit. . . . . . . . . . . . . . . . . . . . . . . . 6

Installing the GL-Fax Driver . . . . . . . . . . . . . . . . . . . . . . . . . 6

Uninstalling the Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

3 Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

What are Fax Properties? . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Setting Fax Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Setting up Mailboxes for Incoming Fax Routing. . . . . . . . . . 22

ii GL-1010 Network Fax Operator’s Guide

4 Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Summary Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Using the Network Fax Function . . . . . . . . . . . . . . . . . . . . 36

Managing Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

5 GL-FAX Address Book Viewer . . . . . . . . . . . . . . . . . . . . . . . . 55

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Running the GL-Fax Address Book. . . . . . . . . . . . . . . . . . . 56

Navigating the Address Book . . . . . . . . . . . . . . . . . . . . . . . 57

Managing Your Private Address Book . . . . . . . . . . . . . . . . . 58

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

GL-1010 Network Fax Operator’s Guide iii

Preface

The Network Fax Operator’s Guide provides detailed instructions for

installing, setting up, and using the Optional Network Fax Feature. With

this option installed, you can perform the following functions:

Fax electronic documents from your workstation.

Use the GL Fax Driver installed on your workstation to manage faxes,

select recipients, and send electronic documents from your desktop.

Use the GL Fax Address Book installed on your workstation to

manage recipient information.

This Preface introduces fax functionality and defines the scope and

audience of this guide.

Introduction

Optional Network Fax Feature

Congratulations on purchasing TOSHIBA’s Optional Network Fax Feature

for the e-STUDIO Electronic Document Processing System. Both products

incorporate the latest in state-of-the-art digital and computer technology.

When the Fax and Address Book software is installed, the digital copier

becomes an all-inclusive network printer with remote LAN and fax

capability. The e-STUDIO Electronic Document Processing System and

iv GL-1010 Network Fax Operator’s Guide

GL-Fax Address Book software distinguishes it from other network faxing

or addressing solutions, providing easy-to-use, fully comprehensive

solutions. Workgroups will enjoy exploiting the almost limitless

capabilities of the digital copier.

Intended Audience

Who Should Read This Guide?

This guide is intended for people using the GL-Fax and Address Book

optional features. It provides detailed instructions on configuring and

using the GL-Fax software and Address Book Editor.

This guide is not intended for digital copier service technicians or

operators. For information on using and maintaining the TOSHIBA digital

copier, refer to the Toshiba Operator’s Guide for Copying Functions or

contact your Toshiba authorized dealer for support.

Scope

This guide assumes that you are familiar with the software applications

you are using to create your documents for printing. Document setup or

application-specific printing functions are not covered in this manual.

GL-1010 Network Fax Operator’s Guide v

Styles and Conventions

This guide employes several typographic styles to visually convey

information. The following table lists the styles and illustrates their use.

Styles and Conventions Used In This Guide

STYLE USAGE DESCRIPTION EXAMPLE

BOLD, SANS

SERIF FONT, ALL

CAPS

All hard keys on the copier

control panel. Press START.

SANS SERIF FONT,

ALL CAPS All soft keys and function

tabs on the copier LCD touch

screen.

Press ADMIN.

Bold, sans serif

font, initial caps Names of buttons, controls,

tabs, and menu options

(items).

Double-click Properties and click Services.

From the Start menu, choose Programs >

TOSHIBA GL-Client Software >

TopAccessDocMon.

Courier Screen messages and text

you type in a field or at the

command line.

Type the following command: setup.exe

<Brackets

enclosing

variable text>

Variable text that is to be

replaced with specific text

applicable to your network.

Enter GL<device name>, where device

name is the Microsoft Computer Name

assigned to the controller.

Italic, blue,

underlined Cross-reference to additional

information. See, Scanning on page 25 for the steps

required to scan images.

Light blue and

underlined Indicates text that is linked on

a web page. This text is not

linked in the documentation.

Click the Install Software link at the

bottom of the page.

vi GL-1010 Network Fax Operator’s Guide

Manual Organization

Chapter 1, Overview on page 1 summarizes the features and

functionality of the Optional Network Fax Feature.

Chapter 2, Installation on page 5 summarizes procedures for installing

software required to enable the fax printing and online address books on

the digital copier to selecting recipients and setting fax properties.

Chapter 3, Setup on page 15 defines what are fax properties and how

they and where they are defined.

Chapter 4, Faxing on page 35 summarizes the steps required to utilize

the GL Fax Driver from printing to the fax driver to selecting fax

recipients.

Chapter 5, GL-FAX Address Book Viewer on page 55 summarizes how to

use the GL-Address Book, from adding contacts and groups to importing

and exporting address book database information.

GL-1010 Network Fax Operator’s Guide vii

Supplemental References

In addition to the information in this guide, the following reference

materials are available to assist you in using and optimizing your

controller:

Toshiba Operator’s Guide for Copying Functions

This manual describes the digital copier functions: how to make copies,

maintain the copier, and troubleshoot mechanical and copying problems.

Quick Start Guide

The purpose of this guide is to introduce the controllers, summarize

installation and operational procedures, and describe system

requirements and specifications. A printed copy of this manual ships with

the controller.

Administrator’s Guide

You can find the .pdf version of this guide on the e-STUDIO Admin’s Client

CD-ROM. It is intended for the network administrator and contains

detailed information for installing, configuring, and troubleshooting the

controller.

Operator’s Guide

This guide provides detailed instructions for installing and using the

printer drivers and the job monitoring utility, TopAccessDocMon, to print

to the Electronic Document Processing System. It also describes how to

use the web-based application TopAccess to monitor and manage print

jobs. You can find the .pdf version of this guide on the e-STUDIO Client

CD-ROM.

TopAccessComposer Operator’s Guide

You can find the .pdf version of this guide on the e-STUDIO Admin’s Client

CD-ROM and on the e-STUDIO Client CD-ROM. It contains information on

storing, managing, editing, and printing documents using the web-based

tool, TopAccessComposer.

Scan Operator’s Guide

You can find a .PDF version of this guide in the e-STUDIO Client CD-ROM.

It provides information on enabling network scanning functionality via

the controller and includes procedures for configuring scan functionality

viii GL-1010 Network Fax Operator’s Guide

using the web-based utility, TopAccess. The guide also provides

instructions for local scanning and remote management of scan jobs.

Application-Specific Online Help

All of the Electronic Document Processing System software and drivers

come with application-specific online help. Click Help or choose the

Contents and Index options from the Help menu. For web-based help in

TopAccess, click the Help link.

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