Turtle Beach Ear Force PLa Bedienungsanleitung

ODE.SSEO.NEO.CLS.EC.REVIEWERMANUAL.02.07.2013



hio Department

of Education

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Cleveland Scholarship Program

EdChoice Scholarship Program



User Manual for Public School District Reviewers

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ODE.SSEO.NEO.CLS.EC.REVIEWERMANUAL.02.07.2013 2

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Table of Contents

Steps in the Application Process...................................................................................................3

Accessing the Scholarship Application System...........................................................................4

Logging On Through the SAFE Account............................................................................4

Reviewing Applications.................................................................................................................5

Student Tab..........................................................................................................................7

Parent/Guardian Tab............................................................................................................8

Income Verification Tab......................................................................................................8

Application Tab...................................................................................................................8

Documents (Docs) Tab......................................................................................................10

Flag/Status Tab..................................................................................................................11

Comments/History Tab......................................................................................................12

Student Application Search Page...............................................................................................15

Student Application Status Codes..............................................................................................17

Questions? ....................................................................................................................................18

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ODE.SSEO.NEO.CLS.EC.REVIEWERMANUAL.02.07.2013 3

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Steps in the ApplicationProcess

1. The parent of an eligible student applies to a participating program provider.



The student must be admitted in accordance withthe provider’s admission policies prior toapplying

for the scholarship. Click here for a list ofparticipating providers.

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2. Provider submits the scholarship application through ODE’s web-based application system.

Required information for this section includes the student’s birth certificate data, primary guardian

data and the scanned application form.

3. The public school district reviews the student application for accuracy and data verification

The public school district reviews the information for each student application submitted by the

provider and enters the statewide student identifier (SSID) and information related to the student’s

Individualized Education Program (IEP).

If data is correct: The public school district then places the application into Review Completed

Status.



If data is incorrect: The public school district indicates which data does not match by “flagging”

the appropriate data field and entering the information in the Comments field of the application. If

there are corrections to be made, the application is placed into Correction Needed Status.The

provider then corrects erroneous or missing data and re-submits the application for another review

by the public school district. This process continues until all data issues on the application are

corrected.

4. Applications reviewed with no errors go into eligible pool.

5. If the number of eligible applicants exceeds the number of authorized scholarships, ODE will hold a lottery.

6. Selectedeligible applicants are awarded scholarships.

7. Award and denial letters are sent to parents.

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ODE.SSEO.NEO.CLS.EC.REVIEWERMANUAL.02.07.2013 4

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Accessing the Scholarship Application System

Logging on Through the SAFE Account

Users can access the online EdChoice Application System through ODE’s Web-secure portal known as SAFE (Secure

Applications for Enterprise). Users can enter SAFE through the SAFE Sign-in link located at the top of the ODE Home

Page. [Note: Users must have already set up a SAFE account prior to being able to sign in.]

1. After clicking the SAFE Sign-in link, user should be on a page with box below showing.

2. Enter user name and password, and then click the Sign In button.

3. Select the Scholarship link from the list of web systems showing.

4. The user should now see the four scholarship programs showing in four boxes. Click the box of the scholarship

program to be accessed.

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ODE.SSEO.NEO.CLS.EC.REVIEWERMANUAL.02.07.2013 5

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ReviewingApplications



To begin reviewing applications, users will first need to access the application search page. To access the search

page, click on the Search Scholarship Application button in the Student dropdown (Illustrated below with the

arrow).

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The Student Application Search Page allows users to view student applications associated with their district

and search applications based on their status.

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1. To view all studentapplications for theselected program year, click the Search button without entering

any search criteria. [Note: If an application was submitted for the second application period, select Half

Year fromthe Application Period dropdown].

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2. To view applications based on specific criteria that are associated with the district, select one of the

applicable statuses from the Application Status list.

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For example, to view applications that have been placed into Submitted statuses by a provider, select

Submitted and select the Search button (Illustrated below with the arrows). All applications in Submitted

status should now be listed.

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ODE.SSEO.NEO.CLS.EC.REVIEWERMANUAL.02.07.2013 6

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3. To look at a specific application, click the magnifying glass icon under the Go To column next tothe

student’s name. (Illustrated below with the arrow).

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4. After a student application hasbeen selected for review, thefollowingtabs willdisplay:

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Student

Contains student information (DOB/grade/SSID/etc.)

Parent/Guardian:

Income Verification:

Contains primary and secondary parent guardian information (address/phone/email/etc.)

Contains income information used to determine whether or not student qualifies for low income

status

Application:

Contains information related to the student’s provider and district of residence.

Docs: Tab on which required documents (e.g., request/renewal forms, address proof, birth certificates,

custody docs, etc.) are uploaded and stored.

Flags/Status: Contains Status information and “Flags” that warn of needed corrections. Once corrected, the

provider may Update (resubmit) the application.

Comments/History: Contains a history of comments from the provider, district reviewer, and ODE Staff.

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5. To review an application, the user will need to change the application status from Submitted to Under

Review, by selecting the Flag/Status tab (Illustrated below with the arrow).

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ODE.SSEO.NEO.CLS.EC.REVIEWERMANUAL.02.07.2013 7

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6. Select Under Review to begin reviewing the student’s application. (Illustrated below with the arrow).

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Student Tab



The first tabof the student application review is the Student information section.

It is very important that the

student information on this page is exactly as it appears on the student’s birth certificate (or other legal

documentation ifa student’s name has beenlegally changed).

This information must match the public school

district’srecords exactly inorder toassignand verifya state studentidentifier (SSID). All students receiving

a scholarship must have a valid SSID.

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To add the SSID or edit student information, select the pencil icon (Illustrated below with the arrow).

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1. Enter the student’s SSID in the box provided.

2. Update any additional student information if corrections are needed.

3. Select the Update Student button to save the changes (Illustrated below with the arrow).

ODE.SSEO.NEO.CLS.EC.REVIEWERMANUAL.02.07.2013

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Parent/Guardian Tab



The second tab of the provider application contains parent/guardian information. The public school district needs to

review this information for accuracy. If the parent’s name and address do not match what the public school district

has on file for the student, make note of that under the Comments/History tab and add the necessary flag under the

Flag/Status tab.

Income Verification Tab

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The third tab is Income Verification. This tab is primarily for scholarship staff to enter income information to determine

whether or not the student qualifies for low income status. District reviewers do not have to enter any information on

this tab.

Application Tab

The fourth tab is Application. This tab contains information related to the student’s application, district of residence and

provider (i.e., participating private school). [Note: This is usually the first tab that the user is brought to after starting

the application or renewal process.]

ODE.SSEO.NEO.CLS.EC.REVIEWERMANUAL.02.07.2013

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1. On the Application tab, check the information showing. Click the pencil icon next to Application Information.

2. User should now see a highlighted box with the student’s information included. Make the needed changes

and then click the Update Student Application button. [Note: District reviewers should usually not have to

make any changes to this information. If incorrect information is showing, reviewer should select the

applicable flag under the Flags/Status tab to make sure that the provider (i.e., private school) is made aware

of it.]

ODE.SSEO.NEO.CLS.EC.REVIEWERMANUAL.02.07.2013

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Documents (Docs) Tab

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The fourth tab of the student application is Documents. Here the user can electronically upload required documents.

Although district reviewers will usually not have to upload any documents, they do have that capability if needed.

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TO UPLOAD A DOCUMENT:

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Maximum upload size is 2MB. Documents exceeding this size will need to be emailed.

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•

Select the document name to be uploaded

under Electronically Uploadable Documents

•

A pop-up window will display

•

Select Browse

•

Browse to and select the document file you

would like to attach

•

Use the preexisting name of the file or enter

a new name for the file.

•

Select Upload

•

Continue uploading any additional required

documents in the manner described above.

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Users may also import documents from another scholarship program by selecting the button Import from other

programs.



[Note: To display all files that have been uploaded during a session, the user will need toselect the Refresh button

under Documents Uploaded.]

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