Xerox 4118P - WorkCentre B/W Laser Bedienungsanleitung

WorkCentre®4118

Evaluator

Guide

copy print scan fax

CONTENTS

WorkCentre 4118 Digital Multifunction System Overview

Product Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Configurations and Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Section 2 – Evaluating Multifunction Systems

Suggests specific areas to evaluate in a product of this class, how to evaluate

these areas, and how the WorkCentre 4118 multifunction measures up.

Productivity to support your small office/workgroup . . . . . . . . . . . . . . 4

Easy to install, manage, and use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Space saving design that can grow with your needs. . . . . . . . . . . . . . . 9

Section 3 – Configurations, Competitive Comparisons, Service & Support,

Additional Information Sources

Configuration Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Competitive Comparisons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Service and Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Additional Information Sources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

ABOUT THIS GUIDE

This guide will introduce you to the WorkCentre® 4118 digital multifunction system,

and aid you in your evaluation process.

Contents WORKCENTRE 4118 EVALUATOR GUIDE

WORKCENTRE 4118 EVALUATOR GUIDE

SECTION 1

Product Overview

The WorkCentre

4118 multifunction system is a copier-based monochrome MFP that helps

busy small offices and workgroups save space by consolidating multiple devices into a

single, small package – without losing functionality. This entry-level MFP delivers a strong

range of features and capabilities at an affordable price

The WorkCentre 4118 MFP is available in two configurations to deliver the right level of

functionality for your small office or workgroup. The WorkCentre 4118p features rich

copying and printing capabilities, while the WorkCentre 4118x adds fax and color scanning

capabilities.

The WorkCentre 4118 delivers the following benefits to customers:

Designed for Small Offices

• Affordable, desktop device easily fits into space-constrained environments

• Easy to learn and use copy/print/fax/scan features

• Grows with your needs – add paper trays and a cabinet stand cart to regain desktop space

• Easy to install and manage, even without IT resources

Robust Copier-Based Design

• 18 ppm copying and printing speed, up to 600 x 600 dpi resolution (up to 1200 dpi for

print jobs)

• 20,000-sheet monthly duty cycle to support busy small workgroups

• 40-sheet automatic document feeder (ADF) reduces time spent on long copy and scan jobs

• Powerful copy features more commonly found on high-end systems include Auto-Fit,

Edge Erase, Margin Shift, Book Copy, Insert Covers, Transparency Mode, Create Booklet

Mode, N-up Copying, and more

Big Office Features

• 650-sheet standard paper capacity (1,200-sheet maximum), up to 8,000-image toner

capacity to minimize user interventions

• Printing features include Two-Sided Printing, N-up

Printing, Booklet Printing, Insert Covers, Collation,

Poster Printing, Watermarks, Toner Save, and

optional network printing to support multiple users.

• 3 second fax transmitting via 33.6 kbps connection,

200 speed dial and group dial numbers,

JBIG/MH/MR/MMH compression options, JPEG

compression for sending color faxes, and up to

406 x 392 superfine dpi resolution

• Up to 4800 dpi resolution color scanning (interpolated),

with bundled software, enables easy and efficient

management, distribution, and editing of scanned files

WorkCentre 4118p configuration

2WORKCENTRE 4118 EVALUATOR GUIDE

WORKCENTRE®4118P

STANDARD FEATURES

• Up to 18 ppm printing and

copying

• First page out time as fast as

10 seconds

• Warm up time as fast as 25

seconds

• Automatic two-sided print

and copy output

• Connectivity:

• Parallel port and USB connectivity

• Optional 10/100 Base-T Ethernet

with Networking Kit

• 650-sheet paper input capacity:

• 100-sheet bypass tray

• 550-sheet paper tray

• 1,200-sheet maximum paper input

capacity with optional 2nd 550-sheet

paper tray

• Media Handling:

• Standard Platen

• Optional 40-sheet ADF

• Media Support:

• Sizes – 4 x 6 in. to 8.5 x 14 in.

• Weights – 16 to 24 lb. via all trays, 16

to 43 lb. via bypass tray

• Copy Features:

• Resolution up to 600 x 600 dpi

• Up to 999 copy quantity

• Book Copy, Margin Shift, ID Card Copy,

N-Up Copying, and more

• Print Features:

• Resolution up to 1200 x 1200 dpi

• PCL®6 emulation, PCL 5e,

compatible with Postscript®3TM

(optional with Network Kit)

• Microsoft®Windows®and Apple®

Macintosh®compatibility

• Optional Networking Kit enables

shared/ workgroup printing

• Booklet Printing Mode, N-Up Printing,

and more

Configurations and Options

copy print

WORKCENTRE 4118 EVALUATOR GUIDE

WORKCENTRE®4118X

STANDARD FEATURES

The WorkCentre 4118x comes with all the

features of the WorkCentre 4118p, plus:

• Media Handling:

• Standard 40-sheet ADF

• Fax Features:

• 3 second transmission speeds at

33.6 Kbps

• 200 speed dial entries

• Compression methods – MH, MR,

MMR, JBIG, JPEG

• Transmission resolution up to 406 x

392 dpi

• 8 MB standard fax memory

• Supports page sizes from 8.5 x 11 in.

to 8.5 x 14 in.

• Support for Batch Files, Polling, Timers,

Confidential Fax Receiving, Color Fax

Sending, Battery Backup

• Scan Features:

• USB 2.0 or Parallel connectivity

• Resolution up to 4800 (interpolated)

• TWAIN and WIA Compatible Drivers

• Nuance®PaperPort®SE 10.0

• Nuance®OmniPage®SE 4.0

copy print scan fax

WorkCentre®4118

Optional Accessories

Optional accessories for the

WorkCentre 4118 include:

• Additional 550-sheet paper tray

• Cabinet Stand

• Networking Kit

• Foreign Device Interface

Cabinet Stand

Additional 550-sheet Paper Tray

4WORKCENTRE 4118 EVALUATOR GUIDE

Section 2

Evaluating Multifunction Systems

As the company that invented laser printing, Ethernet networking, and the first digital multifunction

system, Xerox has invested years of research and development into designing the most productive office

systems in the industry. This experience has positioned Xerox as the recognized leader in office MFP

design and performance.

Based on our in-depth understanding of customer needs in the office, Xerox recommends the following

criteria be considered in the evaluation process of a desktop copier-based MFP:

• Productivity to support your small office/workgroup

• Easy to use and manage

• Space saving design that can grow with your needs

This section of the Evaluator Guide will look at each of these areas, suggest ways you can evaluate an

MFP’s performance and capabilities in these areas, and explain how the WorkCentre

4118 MFP exceeds

the expectations of desktop copier-based MFP customers on all counts.

PRINT FEATURES

With up to 18 ppm black-and-white print speed, and under 10 second first-page-out time, the

WorkCentre 4118 MFP boasts the printing performance to handle the workload of your small office or

workgroup. The average three page office print job will only require approximately 20 seconds from

start to finish – helping you stay productive and get to your next task.

The WorkCentre 4118 delivers maximum 1200 x 1200 dpi print resolution, delivering sharp and

professional looking printed documents. Standard two-sided printing is a convenient feature that

maximizes efficiency and reduces costs by decreasing the amount of paper used on a daily basis. Warm

up time of just 25 seconds means you won’t have to wait long for the WorkCentre 4118 to wake up from

low-power mode.

HOW THE WORKCENTRE®4118 MFP EXCEEDS THE PRODUCTIVITY REQUIREMENT:

When evaluating for productivity, evaluate the range of features and performance delivered

by the multifunction system, and the needs of you and/or your workgroup. Will the print

speed keep up with your workload? Match that with first page out time, and you’ll get a

sense of real throughput – an indication of how the system will handle the average print

jobs (which tend to be 3 to 5 pages in length) of a busy small office or workgroup. Does

the printer deliver print features that will help increase your efficiency? Are the copy

speeds and features appropriate to suit your copying needs? Are faxing and scanning a

critical part of your office workflow? Does the system offer the media flexibility to support

the variety of jobs you’ll ask it to perform?

EVALUATE PRODUCTIVITY

COPY FEATURES

The WorkCentre 4118 features copy speeds of up to 18 ppm black and white, helping you complete most

print jobs in seconds and even your longest copy jobs in minutes. Paired with the optional 40-sheet ADF,

the WorkCentre 4118 is an ideal choice for busy small offices and workgroups. Automatic two-sided

printing helps save paper on longer copy jobs, and up to 600 x 600 dpi resolution delivers crisp clear

copies. A range of advanced features, including book copy, insert covers, edge erase, image repeat,

margin shift, ID card copy, N-Up copy, and more make this a full-featured copier for the desktop.

OPTIONAL FAX FEATURES

Building on a strong set of print and copy

features, the WorkCentre 4118x configuration

adds fax functionality to the mix. 33.6 Kbps

transmission speeds, compression methods

including MH, MR, MMR, JBIG, and JPEG,

and 8 MB of dedicated fax memory create a

high-performance fax solution. Up to 13 redial

attempts can be set to occur in 1 to 15 minute

intervals to help your faxes reach their destination

without manually resending. 200 speed dial set-

tings also help ease the process of sending faxes,

and advanced features include the ability to send

color faxes, the ability to receive confidential

faxes, 72-hour battery backup, timers for delayed

transmitting, and sending batch files. The

WorkCentre 4118x also enables setting up pass-

word protected mailboxes for storing frequently used

documents, fax forwarding, fax polling and more.

OPTIONAL SCAN FEATURES

The WorkCentre 4118x configuration also brings convenient color scanning capabilities via direct USB

and parallel connections into your environment. The ADF makes scanning longer documents fast and

efficient, and color scanning is useful for scanning photographs and color office documents like charts

and graphs. Resolutions up to 4800 x 600 dpi deliver sharp, clear images. Powerful scanning software is

bundled with the WorkCentre 4118x, including: Nuance®PaperPort®SE 10.0, an application for scan-

ning, editing, routing and storing scanned images; and Nuance®OmniPage®SE 4.0, an optical character

recognition application that enables the editing of scanned documents.

HOW THE WORKCENTRE®4118 MFP EXCEEDS THE PRODUCTIVITY REQUIREMENT (Continued):

WORKCENTRE 4118 EVALUATOR GUIDE

The WorkCentre 4118 brings full-featured copying,

with optional faxing and scanning capabilities, to

your office environment.

WORKCENTRE 4118 EVALUATOR GUIDE

PAPER HANDLING

The paper handling capabilities of the WorkCentre 4118 are a

critical part of overall productivity of the system. Paper capacity

can be tailored for your environment, with 650 sheets standard

(100-sheet bypass tray, 550-sheet paper tray) and 1,200 sheets

maximum (with optional second 550-sheet paper tray).

Additionally, the optional 40-sheet ADF speeds longer copy and

scan jobs by automating the scanning of multiple pages –

eliminating the need to place pages on the platen one-at-a-time.

With the optional second paper tray, received faxes can have a

dedicated tray and, for example, be printed on colored paper for

easy identification and retrieval. Further, auto tray switching

automatically pulls sheets from the next tray if one becomes

empty and the correct media is loaded in the other.

MEDIA FLEXIBILITY

The WorkCentre 4118 supports a range of paper sizes and

weights to support the range of your employees’ tasks. Paper

sizes from 4 x 6 in. to 8.5 x 14 in. allow for printing a

variety of document types – with two-sided printing support

for the same range of sizes. Paper weights from 16-24 lb. are

supported through all trays, with heavier papers up to 43 lb.

supported through the bypass tray. In addition to plain paper,

the WorkCentre 4118 supports various specific media types

including envelopes, labels, transparencies, and more.

HOW THE WORKCENTRE®4118 MFP EXCEEDS THE PRODUCTIVITY REQUIREMENT (Continued):

The WorkCentre 4118 offers paper

capacity of up to 1,200 sheets - helping

you maximize productivity.

WORKCENTRE 4118 EVALUATOR GUIDE

CONSISTENT USER INTERFACE

Whether executing a simple copy or print job or preparing a fax for delivery to multiple locations – a

simple, intuitive, and consistent user interface is an important attribute for your office MFP. The

WorkCentre 4118 MFP’s local user interface is organized to make the most commonly used features

easily accessible, while keeping advanced functions easy to program – minimizing the training required

to get your users up and running. The WorkCentre 4118 user interface is consistent with other Xerox

MFPs, enabling you to deploy a mix of Xerox products that will be familiar and easy to use for your

employees.

EASY TO USE PRINT DRIVERS

The WorkCentre 4118 includes print drivers with a clear, graphical user interface that provides an easy,

intuitive way to interact with the system. Similar to the local user interface, the print drivers give quick,

easy access to the most commonly used features like two-sided printing, paper tray selection, and

collation.

ACCESSIBLE ADVANCED FEATURES

With advanced features like book copy, booklet printing and copying, cover inserts, edge erase, image

repeat, margin shift, transparency interleaving, and more – its important that these features are easy for

employees to find in the user interface, and put to use. Whether standing at the WorkCentre 4118 front

panel, or accessing features through the print driver, your employees will be able to quickly and easily

tap into the full range of the system’s features.

HOW THE WORKCENTRE®4118 MFP EXCEEDS THE EASE OF USE REQUIREMENT:

In small offices and workgroups, ease of use is a critical attribute of the systems you

deploy in your environment – the MFP must be easy for your employees to learn and use,

and easy for your staff to setup, administer, and maintain. A simple user interface will

help users quickly learn how to use the MFP and get the most out of its capabilities. Easy

to use print drivers will help employees set up their print jobs and get them right the first

time. Easy to access and use advanced features give employees more tools to efficiently

conduct business. Also of importance is how the MFP will integrate into your infrastruc-

ture and the tools available for managing the MFP.

EVALUATE EASE OF USE AND MANAGEMENT

LCD panel shows job

and machine status.

Easy-to-use fax features are accessed

by the touch of a single button.

Alpha-numeric keypad supports

all fax operations.

Frequently used copier features such as

collate, reduce/enlarge, and lighten/darken

are one-touch operations.

Device status display shows whether

system is ready or needs attention.

The control panel is simple and intuitive.

8WORKCENTRE 4118 EVALUATOR GUIDE

SYSTEM DEPLOYMENT

For small offices who have little or no IT sup-

port, new MFP systems must be easy to setup

and deploy. The WorkCentre 4118 is simple

to connect directly to a PC or Mac via USB

or parallel, and installing the drivers and

management software is easy with the

included installation and setup CD.

WorkCentre 4118 MFPs with the network kit

easily integrate into your network, and are

also easily installed to client PCs with the

included driver installation CD.

DEVICE MANAGEMENT

Xerox CentreWare

Web management

software is a powerful enterprise-level

management solution. CentreWare Web is

optional, free software that eases the chore of

installing, configuring, managing, monitoring

and pulling reports from the networked

printers and MFPs through the enterprise –

regardless of vendor.

The WorkCentre 4118 also includes

CentreWare

Internet Services, an embedded

web server that enables device management

capabilities including detailed status checks

and modification of settings without any

special software tools. Support for Novell

NPDS and HP OpenView helps network

enabled versions of the WorkCentre 4118

integrate into your existing network

infrastructure.

For non-networked models, Xerox ControlCentre 5.0 manages fax setting, and enables firmware upgrades.

HOW THE WORKCENTRE®4118 MFP EXCEEDS THE EASE OF MANAGEMENT REQUIREMENT:

Xerox CentreWare Web is web based software that installs, configures,

manages, monitors and reports on the networked printers and multifunction

devices throughout the enterprise – regardless of the manufacturer.

CentreWare Internet Services is a web server embedded in every WorkCentre

product. You can submit and monitor print jobs and machine status from any-

where – from your intranet to the World Wide Web.

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