Xerox WorkCentre Pro 575 Betriebsanleitung

XEROX

WorkCentre Pro 555/575

Advanced Features Guide

708P84302

Xerox Limited,

Global knowledge and Language Services,

Enterprise Centre,

Bessemer Road,

WELWYN GARDEN CITY,

AL7 1HE

United Kingdom

Xerox®, Xerox Limited® and all the products mentioned in this

publication are trademarks of Xerox Corporation and Xerox Limited.

Products and trademarks of other companies are also acknowledged.

copyrightable material and information now allowed by statutory or

judicial law or hereinafter granted, including without limitation,

material generated from the software programs which are displayed

on the screen such as icons, screen display looks, etc.

Changes are periodically made to the document. Revisions, changes,

any technical inaccuracies, and typographical errors will be corrected

in any subsequent editions

WorkCentre Pro 555/575 i

* Not available in all markets.

Table of Contents

Chapter 1 Introduction.............................................................................1-1

Finding Information in the Advanced Features Guide (SAG).....................1-1

Information provided by the User’s Guide..................................................1-3

Document Conventions..............................................................................1-4

Notes, Cautions, and Warnings..................................................................1-5

Chapter 2 Programming the Machine....................................................2-1

Using the Menu Mode ...............................................................................2-1

Keys used in Menu Mode Operation..................................................2-2

Menu Flow Map .................................................................................2-4

Character Entries........................................................................................2-7

Keys used to Enter Characters...........................................................2-7

Character Code Table........................................................................2-8

Entering Characters............................................................................2-9

Correcting Characters ........................................................................2-9

Deleting or Inserting Characters...............................................2-10

Direct Access Function Keys....................................................................2-11

Setting Up the Phonebook........................................................................2-12

Planning the Phonebook ..................................................................2-12

Pre-setting Speed Dial Numbers......................................................2-13

Modifying or Deleting Speed Dial Numbers......................................2-19

Pre-setting One Touch Numbers......................................................2-20

ii WorkCentrePro555/575

Modifying or Deleting One Touch Dial Numbers..............................2-25

Pre-setting Group Numbers ............................................................2-26

Programming Group Send ...............................................................2-28

Deleting or Modifying a Group Number....................................2-29

Filling out the One Touch Label................................................2-30

Setting the Department Codes.................................................................2-31

To setup Department Codes............................................................2-31

Changing the Department Code Settings.........................................2-34

Setting the Machine Default Settings.......................................................2-36

Error Correct - ECM Default Setting.................................................2-36

Long Original Setting........................................................................2-37

Redial Count & Interval Setting*.......................................................2-38

Receive Interval................................................................................2-39

Resolution & Contrast Setting..........................................................2-40

Power Saver Setting.........................................................................2-42

Refuse Junk Mail Setting..................................................................2-44

Ringer Volume Setting .....................................................................2-45

Alarm Volume Setting.......................................................................2-46

Key Touch Volume Setting...............................................................2-47

Monitor Volume Setting....................................................................2-48

Send After Scan Default Setting.......................................................2-49

Remote Service Setting....................................................................2-50

Remote Access........................................................................2-50

Download .........................................................................................2-51

RDC Password.................................................................................2-52

Separator Page Default Setting........................................................2-53

Line Monitor Default Setting.............................................................2-54

Multi Access Communications .........................................................2-55

Multi Access Function Table - Local.........................................2-56

Multi Access Function Table - Fax Communication .................2-57

WorkCentre Pro 555/575 iii

* Not available in all markets.

Multi Access Function Table - PC.............................................2-58

Chapter 3 Receiving Documents ............................................................3-1

Basic Receive.............................................................................................3-3

Setting the Auto Answer Mode...........................................................3-3

Setting the Fax/Tad Answer Mode*....................................................3-4

Setting the Tel/Fax Answer Mode*.....................................................3-5

Setting the Manual Answer Mode.......................................................3-6

Advanced Receive......................................................................................3-7

Collate Fax .........................................................................................3-7

Reduce Receive Fax Setting..............................................................3-8

Receive to Memory.............................................................................3-9

Secure Receive................................................................................3-10

Automatic Secure Receive Setup.............................................3-10

Secure Receive Mode Temporary Stop....................................3-14

Discard Extra Setting* ......................................................................3-15

Chapter 4 Dialing Methods ......................................................................4-1

Dialing Methods..........................................................................................4-1

Manual Dial (On-hook and Off-hook Dialing)......................................4-2

Alpha Dialing ......................................................................................4-3

Speed Dialing.....................................................................................4-5

One Touch Dialing..............................................................................4-6

Keypad Dialing ...................................................................................4-7

Automatic Redialing*..........................................................................4-8

Manual Redial Last Number (Off-hook)..............................................4-8

Chain Dialing......................................................................................4-9

Manual Group Dialing.......................................................................4-10

iv WorkCentrePro555/575

Chapter 5 Transmitting Documents .......................................................5-1

Transmission Modes.........................................................................5-1

Memory Send or Direct Send Default Mode...............................................5-4

Memory Send ............................................................................................5-5

Direct Send ................................................................................................5-6

Direct Send with Memory Send Selected...........................................5-7

Manual Send..............................................................................................5-8

Delayed Start..............................................................................................5-8

Priority Transmission..................................................................................5-9

Charge Codes..........................................................................................5-10

Cover Sheet .............................................................................................5-11

Cover Sheet Setup...........................................................................5-12

Sending a Document with a Cover Sheet ........................................5-13

Batching ...................................................................................................5-15

Confirming a Transmission.......................................................................5-16

One Time Fax Options.............................................................................5-17

Number of Pages.....................................................................5-18

Listen to Dial ............................................................................5-19

Send then Poll..........................................................................5-20

ECM Disable............................................................................5-22

Secure Send Transmission .....................................................5-23

Send After Scan Enable...........................................................5-24

Advanced Transmissions.........................................................................5-26

Using an Account Code ...........................................................5-26

Account Code Default Setting..................................................5-27

Transmitting Using a Department Code...........................................5-28

Resend Stored Fax Default Setting..................................................5-29

Resending a Stored Fax...........................................................5-30

Secure Send Setting ........................................................................5-32

WorkCentre Pro 555/575 v

* Not available in all markets.

ITU-T Relay Communications ..................................................................5-33

ITU-T Relay Transmission................................................................5-33

Chapter 6 Cancelling Jobs ......................................................................6-1

Stop Key.....................................................................................................6-1

Job Status Key ...........................................................................................6-1

Cancel Job Key ..........................................................................................6-2

Direct Send Jobs........................................................................................6-5

Chapter 7 Polling......................................................................................7-1

Polling Communications.............................................................................7-1

Storing a Document to be Polled........................................................7-2

Storing a Document to be Polled in a Poll-once Box..................7-3

Storing a Document to be Polled in a Multi-poll Box ..................7-5

Cancelling Documents Stored in a Polling Box..........................7-6

Modifying Documents Stored in a Polling Box............................7-6

Polling a Remote Document (Poll-once or Multi-poll Box)..................7-8

Group Polling......................................................................................7-9

Continuous Polling*..........................................................................7-11

Deleting Continuous Poll Jobs .................................................7-13

Chapter 8 Mailbox Communications ......................................................8-1

Mailbox ITU-T Communications.................................................................8-1

Local Mailbox (ITU-T).........................................................................8-2

Creating an ITU-T Mailbox.........................................................8-2

Deleting an ITU-T Mailbox..........................................................8-4

Storing a Document in a Local ITU-T Mailbox ...........................8-5

Printing a Document Stored in a Local ITU-T Mailbox ...............8-7

vi WorkCentrePro555/575

Deleting a Document Stored in a Local ITU-T Mailbox .............8-9

Remote ITU-T Mailbox.....................................................................8-11

Sending to a Remote ITU-T Mailbox........................................8-11

Polling a Remote ITU-T Mailbox..............................................8-14

Attaching an ITU-T Sub Address......................................................8-16

Transmitting a Document to an ITU-T Sub Address ................8-17

Polling a Document Using a Subaddress.................................8-18

Chapter 9 Reports....................................................................................9-1

Setting Up Reports and Lists......................................................................9-1

Activity Report Setup..........................................................................9-2

Confirmation Report Setup* ...............................................................9-5

Confirmation Report...................................................................9-6

Confirmation Report - Memory Send*........................................9-7

Group Send Report*...................................................................9-8

Group Poll Report*...................................................................9-10

Relay Originator Report ...........................................................9-12

Reception Report Setup...................................................................9-14

Printing Reports and Lists........................................................................9-16

Activity Report..................................................................................9-16

ITU-T Mailbox Report......................................................................9-17

Pending Jobs Report........................................................................9-18

Department Code Report.................................................................9-19

Power Failure List.............................................................................9-20

Menu Map ........................................................................................9-21

Settings Report.................................................................................9-22

Chapter 10 Copying Documents ..........................................................10-1

WorkCentre Pro 555/575 vii

* Not available in all markets.

Making Copies..........................................................................................10-1

Chapter 11 Using the ControlCentre ....................................................11-1

Setting up the WorkCentre.......................................................................11-2

Setting the Machine Defaults............................................................11-2

Setting up the Telephone Lines........................................................11-3

Using the Power Save features........................................................11-4

Setting the PC’s Date and Time on the WorkCentre........................11-5

Changing Your ControlCentre Password .........................................11-5

Setting the Fax Send Options...................................................................11-6

Setting the Cover Sheet and Send Header Options.........................11-6

Choosing How to Send Faxes..........................................................11-6

Sending Faxes Using Security .........................................................11-7

Setting the Redial Options................................................................11-7

Faxing Long Originals.......................................................................11-8

Setting the Fax Receive Options..............................................................11-9

Setting the Receive Footer Option ...................................................11-9

Receiving Faxes when the Printer is Unavailable ............................11-9

Receiving Secure Faxes...................................................................11-9

Setting the Receive Interval............................................................11-10

Receiving Faxes from the Fax Numbers Assigned to Your Phonebook

Only .............................................................................................11-11

Collating and Reducing Incoming Faxes........................................11-11

Receiving Oversized Faxes............................................................11-11

Receiving Faxes to Your PC ..........................................................11-12

Setting up a Phonebook.........................................................................11-12

Assigning an Individual Fax Number to a One Touch Key.............11-12

Assigning a Speed Dial or Group Dial Number to a One Touch Key11-14

Editing a One Touch Key Entry......................................................11-14

viii WorkCentrePro555/575

Deleting One Touch Key Entries....................................................11-15

Presetting a Speed Dial Number....................................................11-15

Editing a Speed Dial Number.........................................................11-16

Deleting Speed Dial Numbers........................................................11-17

Presetting a Group Dial Number....................................................11-17

Editing a Group Dial Number .........................................................11-18

Deleting Group Dial Numbers ........................................................11-18

Saving a Phonebook to Your PC....................................................11-19

Opening a Phonebook File.............................................................11-19

Creating Mailboxes.................................................................................11-20

Creating a Mailbox .........................................................................11-20

Editing a Mailbox............................................................................11-21

Deleting a Mailbox..........................................................................11-22

Using Department Codes.......................................................................11-22

Setting up Department Codes........................................................11-22

Changing a Department Code........................................................11-23

Deleting a Department Code..........................................................11-23

Printing Reports......................................................................................11-24

Activity Report Setup......................................................................11-24

Confirmation Reports Setup...........................................................11-24

Reception Reports Setup...............................................................11-25

Printing the Settings Report ...........................................................11-25

Saving the WorkCentre Settings............................................................11-26

Saving WorkCentre Settings to a File ............................................11-26

Opening a Saved WorkCentre Settings File...................................11-26

Creating a new WorkCentre Settings File......................................11-26

Chapter 12 Troubleshooting .................................................................12-1

Self Test...................................................................................................12-1

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