Aastra 6757 Bedienungsanleitung

Aastra 5000 Communications Systems

Aastra 6757

Terminal

User’s Guide

Contents

Description of the phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

The navigation keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

LEDs associated with the programmable keys . . . . . . . . . . . . . . . . . . . 9

Alphanumeric keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Standard codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Calling modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Using the hands-free mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Using the headset mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Using the group listening mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Use the intercom mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Using the pre-dialling mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Adjusting the listening volume level . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Making a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Dialling the number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Using the programmable keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Use of the LNR function (last number redial) . . . . . . . . . . . . . . . . . . . 17

Calling an attendant (switchboard) . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Calling a party back . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

To call a party from a directory by name: . . . . . . . . . . . . . . . . . . . . . . 18

Using the automatic redial function . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Notifying the party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Using the store and redial function . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Receiving a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Adjusting the ring volume level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Interrupting the ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Answering a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Diverting calls to another extension . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Intercepting a call intended for another extension.. . . . . . . . . . . . . . . 22

Contents

During the call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Using the mute function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Recording the conversation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Placing the party on hold and resuming the call on the same phone . .25

Placing a party on hold and resuming the call on another phone . . . .25

Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Calling a second party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Answering a second call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Switching between two parties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Releasing one of the parties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Setting up a conference call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Other features available during a call . . . . . . . . . . . . . . . . . . . . . . . . . .28

Viewing the stored numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

Outbound call log (LNR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Consulting the outbound call log: . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Calling a party from the outbound call log . . . . . . . . . . . . . . . . . . . . . .31

Storing the name and/or number in the private directory . . . . . . . . . . .32

Deleting a record from the outbound call log . . . . . . . . . . . . . . . . . . . .32

Deleting all records from the outbound call log . . . . . . . . . . . . . . . . . .33

Private directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Accessing the private directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34

Creating a record in the private directory . . . . . . . . . . . . . . . . . . . . . . .35

Modifying and deleting a record in the personal directory . . . . . . . . . .36

Personalising the titles of the lists in the private directory . . . . . . . . . .37

Searching by name in the private directory . . . . . . . . . . . . . . . . . . . . .38

Browsing a list of the private directory . . . . . . . . . . . . . . . . . . . . . . . . .38

Calling from the private directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

Deleting the lists of the private directory . . . . . . . . . . . . . . . . . . . . . . .39

Contents

Directories of abbreviated numbers . . . . . . . . . . . . . . . . . . . 40

Programming a personal abbreviated number . . . . . . . . . . . . . . . . . . 40

Modifying or deleting a personal abbreviated number . . . . . . . . . . . . 41

Calling a personal abbreviated number . . . . . . . . . . . . . . . . . . . . . . . 41

Dialling a common abbreviated number . . . . . . . . . . . . . . . . . . . . . . 42

Inbound call log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Viewing the incoming call log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Calling a party from the inbound call log . . . . . . . . . . . . . . . . . . . . . . . 44

Storing the name and/or number in the private directory . . . . . . . . . . 44

Deleting a record from the inbound call log . . . . . . . . . . . . . . . . . . . . . 45

Deleting all records from the inbound call log . . . . . . . . . . . . . . . . . . . 45

Information directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Checking the information directory . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Making entries in the information directory . . . . . . . . . . . . . . . . . . . . . 47

Internal names directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Checking the internal names directory . . . . . . . . . . . . . . . . . . . . . . . . 49

Calling an internal party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

External names directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Checking the external names directory . . . . . . . . . . . . . . . . . . . . . . . . 51

Calling an external party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Programmable keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Programming a key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Deleting, modifying and exiting the programming . . . . . . . . . . . . . . . . 56

Identifying the programmed keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Contents

The call forwarding function . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Forwarding a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Cancelling a forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

Programming forwarding on a programmable key . . . . . . . . . . . . . . . .60

Overriding the call forwarding function . . . . . . . . . . . . . . . . . . . . . . . . .61

Voicemail function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Configuring and customising your voice mailbox . . . . . . . . . . . . . . . . .63

Activating the forwarding of calls to the voice mailbox . . . . . . . . . . . . .64

Calling up new messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Programming the access codes on a programmable key: . . . . . . . . . .65

Multi-key function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Programming the multi-key function . . . . . . . . . . . . . . . . . . . . . . . . . . .67

Communicating with the multi-key function . . . . . . . . . . . . . . . . . . . . .68

Multi-line function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Programming the multi-line function . . . . . . . . . . . . . . . . . . . . . . . . . . .70

Communicating with the multi-line function . . . . . . . . . . . . . . . . . . . . .73

Supervision function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Programming the supervision function . . . . . . . . . . . . . . . . . . . . . . . . .75

Communicating with the supervision function . . . . . . . . . . . . . . . . . . .76

Folder function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Programming the folder function . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Communication with your privileged parties . . . . . . . . . . . . . . . . . . . . .78

Communication with your non-privileged parties . . . . . . . . . . . . . . . . .80

Filter function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Programming the filter function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

Communicating with the filter function . . . . . . . . . . . . . . . . . . . . . . . . .83

Contents

Restoring your subscriber rights on a general-purpose phone . . . . . . 85

Restoring your subscriber rights on your own phone . . . . . . . . . . . . . 86

Release a phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Showing the identity of the subscriber of a phone . . . . . . . . . . . . . . . 87

Agenda function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Programming the agenda function . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Consulting your appointments to modify or cancel one of them . . . . . 89

"Do not disturb" function. . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Using the "Do not disturb" function . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Overriding the "Do not disturb" function . . . . . . . . . . . . . . . . . . . . . . . 91

Programming the "Do not disturb" function on a programmable key . 91

Other functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Replace function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

The identity presentation function . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Notification function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Out-of-office function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

The line protection function during data transmission . . . . . . . . . . . . . 96

Locking the phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Activating the phone lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Calling an external party from the locked phone . . . . . . . . . . . . . . . . . 97

Calling an emergency number from the locked phone . . . . . . . . . . . . 98

Deactivating the phone lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Phone settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Selecting and adjusting the phone ringer . . . . . . . . . . . . . . . . . . . . . . 99

Adjusting the screen contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Adjusting the volume of the beeps heard when a key is pressed . . . 101

Personalising the phone’s secret code . . . . . . . . . . . . . . . . . . . . . . . 101

Contents

Associating a directory to the call by name function (ABC key) . . . . .102

Choosing the phone language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103

Programming the connection of a headset . . . . . . . . . . . . . . . . . . . . .103

Installation of the terminals in the range . . . . . . . . . . . . . . . 105

Package content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105

Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105

Marketing Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106

Mounting the phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107

Installation of the M670 module on the Aastra 6757 terminal. . . . . . .109

Programmable key equivalence . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110

Tips and safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111

Miscellaneous tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Glossary (terms you should know) . . . . . . . . . . . . . . . . . . . . . . . . . . .112

Troubleshooting Check . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113

Description of the phone

Overview

1 Message indicator

Signalling of incoming calls and message notification

2 5 programmable keys with LED indicators whose

identifiers must be entered via the alphanumeric keypad:

Each of these keys enables you to:

• Store a call number

• Program a feature, a supervision function or a series of

codes…

• Use the multi-key function

• Use the multi-line function

3 Key reserved for pagination (#1 to #4), which can be

used to program 3 times 5 other keys (total of 20 touches

programmable keys).

4 LCD screen

5 5 interactive keys plus1keyfordirectaccessto thecall by

name function (ABC).

Description of the phone

6 Navigation keys:

• The or keys can be used to display sections or

records,

• The or keys can be used to display additional

information or to define a setting.

7 The green key can be used to:

• Answer an incoming call in hands-free mode,

• Call again, in standby or in communication, the last

numberdialled(redialfunction),ortoaccesstheoutbound

call log,

• Call a displayed number, while consulting logs and

directories.

8 The Tools key can be used to access:

• The programming of the keys (numbers and functions),

• The settings of the phone (ringing and contrast),

• The personalisation of the phone (management of

directories/clearing of logs),

• Private information,

• The entry of the identifiers of the programmable keys.

9 The Directory key,

can be used in standby and in

communication to

• Consult directories and call logs and make calls from

them,

• To call a party by name,

• To consult the private information.

10 R key (flashing):

• can be used during an ongoing call to dial a number

(e.g. call a second party).

Key for direct access to the voice mailbox:

• can be used in standby for an automatic callback of the

voice mailbox, with or without a message notification.

11 + / - keys:

• these keys have the same functions as the keys

keys or of the browser.

• They allow to set the ring tone for calls.

12 The red key can be used to:

• Stop the ringing during an inbound call (the message LED

continues to flash),

• Terminate an ongoing call,

• Reset a setting or exit a programming sequence during

programming.

13 OK key

Can be used to validate an option, setting or input.

14 L1/L2 programmable keys, with associated indicators:

These keys can be used for the same programming

functions as the keys on the upper part of the phone, but

they have no associated labels.

Description of the phone

The navigation keys

The navigation keys are used to scroll through the different sections or records and to

make a selection. The different menu items can be consulted in vertical and in horizontal

direction.

LEDs associated with the programmable keys

They are used to display the status of the line or programmed function:

• inbound call: indicator flashing slowly,

• party on hold: indicator flashing rapidly,

• phone on line or function activated: indicator continuously lit,

• line free/function deactivated: indicator off.

15 The Speaker key, can be used for the following:

• Activate and deactivate the intercom function in standby,

• Answer an incoming call in hands-free mode,

• Activate the group listening and the hands-free mode

during an ongoing call.

The associatedindicator lights up or flashes as appropriate.

16 The Secret key can be used during an ongoing call:

• To cut off the mic (handset, hands-free mode or headset

microphone) during a call for a private conversation.

The associated indicator lights up to indicate that the

function is activated.

17 Alphanumeric keypad:

• Allows to dial numbers or to enter text.

The keys and are used to display:

• A section or a record.

The and keys are used to:

• Make a setting in the selected section,

• Access additional information in a selected section or record.

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