Aastra Dialog 4422 Bedienungsanleitung

Cover Page Graphic

Place the graphic directly on the page, do not care about

putting it in the text flow. Select Graphics > Properties

and make the following settings:

• Width: 15,4 cm (Important!)

• Height: 11,2 cm (May be smaller)

• Top: 5,3 cm (Important!)

• Left: -0,3 cm (Important!)

This text should then be hidden.

Dialog 4422 IP Office

IP Telephone for MX-ONE™ and MD110

User Guide

EN/LZT 103 71 R7A

3Dialog 4422 IP Office

Table of Contents

Welcome .......................................................... 4

Important User Information ............................... 6

Description ....................................................... 7

Start the Phone – Log On/Off ......................... 20

Incoming Calls ............................................... 29

Outgoing Calls ............................................... 34

Call List .......................................................... 44

During Calls .................................................... 46

Call Forwarding .............................................. 51

Absence Information (optional) ....................... 61

Messages ...................................................... 63

Group Features .............................................. 68

Other Useful Features ..................................... 70

Settings .......................................................... 76

Accessories ................................................... 89

Add Microsoft Outlook Contacts ..................... 94

Web Server .................................................... 96

Installation .................................................... 104

Troubleshooting ............................................ 112

Glossary ....................................................... 113

Index ............................................................ 114

Welcome

Dialog 4422 IP Office4

Welcome

Welcome to the user guide for the Dialog 4422 IP Office IP

telephone that conforms to the H.323 standard.

This guide describes the available features of the telephone when it

is connected to MX-ONE™ or MD110.

The functions and features available with this telephone are

designed for easy use in all different telephone handling situations.

The user guide describes the functions and features of the

Dialog 4422 IP Office as it is programmed at delivery from the

factory. There may be some differences in the way your phone is

programmed. Please consult your system administrator if you need

further information.l

Note: The Dialog 4422 IP Office exists in two versions,

version 1 and version 2. Underneath the telephone, version

1 is marked DBC 422 01 and version 2 is marked DBC 422

02. Check to see which version you are using.

Some markets use differing codes for some features. In this guide

they are described using the most common code.

The latest version of the user guide can be downloaded from:

http://www.aastra.com

5Dialog 4422 IP Office

Welcome

stored in retrieval systems, or transmitted in any form or by any

means, electronic, mechanical, photocopying, recording or

otherwise, without prior written permission of the publisher except

in accordance with the following terms.

When this publication is made available on Aastra media, Aastra

gives its consent to downloading and printing copies of the content

provided in this file only for private use and not for redistribution. No

parts of this publication may be subject to alteration, modification

or commercial use. Aastra will not be liable for any damages arising

from use of an illegal modified or altered publication.

Aastra is a registered trademark of Aastra Technologies Limited. All

other trademarks mentioned herein are the property of their

respective owners.

Warranty

AASTRA MAKES NO WARRANTY OF ANY KIND WITH REGARD

TO THIS MATERIAL, INCLUDING, BUT NOT LIMITED TO, THE

IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS

FOR A PARTICULAR PURPOSE. Aastra shall not be liable for

errors contained herein nor for incidental or consequential

damages in connection with the furnishing, performance or use of

this material.

Declaration of conformity

Hereby, Aastra Telecom Sweden AB, SE-126 37 Hägersten,

declares that this telephone is in conformity with the essential

requirements and other relevant provisions of the R&TTE

directive 1999/5/EC.

Details to be found at: http://www.aastra.com/sdoc.

Important User Information

Dialog 4422 IP Office6

Important User Information

Safety instructions

Save these instructions.

Read these safety instructions before use!

Note: When using your telephone or connected

equipment, the following basic safety precautions should

always be followed to reduce risk of fire, electrical shock

and other personal injury.

• Follow instructions in the equipment's user guide or other

documentation.

• Always install equipment in a location and environment for which it is

designed.

• For mains powered telephones: Only operate with the mains power

voltage indicated. If you are uncertain of the type of power supplied to the

building, consult property management or your local power company.

• For mains powered telephones: Avoid placing the telephone's power

cable where it can be exposed to mechanical pressure as this may

damage the cable. If the power supply cord or plug is damaged,

disconnect the product and contact qualified service personnel.

• Headsets used with this equipment must comply with EN/IEC 60950-1

and for Australia AS/NZS 60950.1-2003.

• Do not make any changes or modifications to equipment without seeking

approval from the party responsible for compliance. Unauthorized

changes or modifications could void the user's authority to operate the

equipment.

• Do not use the telephone to report a gas leak in the vicinity of the leak.

• Do not spill liquid of any kind on the product or use the equipment near

water, for example, near a bathtub, washbowl, and kitchen sink, in a wet

basement or near a swimming pool.

• Do not insert any object into equipment slots that is not part of the

product or auxiliary product.

• Do not disassemble the product. Contact a qualified service agency

when service or repair work is required.

• Do not use a telephone (other than cordless type) during an electrical

storm.

Disposal of the product

Your product should not be placed in municipal waste. Please check local

regulations for disposal of electronic products.

7Dialog 4422 IP Office

Description

Conference

Transfer

Inquiry

Line 2

Line 1

Free on 2nd

Message

Follow me

Settings

Call List

ABC DEF

GHI JKL MNO

PQRS TUV WXYZ

Dialog 4422 IP Office

10 11

Description

Dialog 4422 IP Office8

1Display

See section “Display information” on page 14.

2 Settings

Used to enter or leave setting mode. See sections “Settings” on

page 76 and “Menu structure (Settings)” on page 19. This feature

is mandatory and is programmed to this position by default.

Keys 3-8 Preprogrammed keys / Function keys / Monitoring keys

The keys are programmed with the specified default features (see

below). The features can be moved to any other programmable

function key by the system administrator.

The features can also be removed from the keys (by your system

administrator). In this case you can program frequently used

features and phone numbers on the keys.

The keys can also be used as Monitoring keys or for assigning the

features Callback, Call Pick up, Call Waiting and Intrusion.

See sections “Programming of function keys” on page 77 and “Key

Monitoring” on page 73.

3Follow-me

Indicates an activated Follow-me. Also used to deactivate Follow-

me. See section “Call Forwarding” on page 51.

4Message

Message indication key. When the key lamp is on, press the key to

retrieve the message. See section “Messages” on page 63.

5Freeon2nd

Allow a second call to be received when you already have an active

call. See section “Answer a second call during an ongoing call” on

page 31.

6CallList

Used to access the list of outgoing and incoming calls. When the

key lamp is flashing, there are unanswered incoming calls. See

sections “Redial calls from the Call List” on page 38 and “Call List”

on page 44.

7Conference

Establish a conference. See section “Conference” on page 49.

8Transfer

Transfer calls. See section “Transfer” on page 49.

9Dialog 4422 IP Office

Description

9 Triple Access Line

Handle calls. Line 1 and Line 2 are available both for incoming and

outgoing calls. Inquiry can only be used for outgoing calls.

10 Mute

a) Switch the microphone on or off during a call. See section

“Mute” on page 47.

b) Switch off the ring signal in idle mode or when ringing. See

sections “Mute ring signal” on page 86 and “Silent Ringing” on

page 86.

11 Volume control keys / Navigation keys

a) Adjust the volume. See section “Settings” on page 76.

b) Navigate in setting mode. See section “Settings” on page 76.

c) Navigate the Call List. See section “Redial calls from the Call

List” on page 38.

For a description on how to use the Navigation keys, see section

“Hidden key functions” on page 11.

12 Speaker key / Select key / Log on key

The Speaker key is used for handsfree connection. By pressing

and holding it down for 4 seconds, the loudspeaker preset mode is

activated.

a) Activate Monitor Preset. See section “Headset Preset” on

page 92.

b) Used as select key in setting mode. See section “Settings” on

page 76.

c) Log on to the system. See section “Start the Phone – Log On/

Off” on page 20.

For a description on how to use the Select key and Log on key, see

section “Hidden key functions” on page 11.

13 Headset key

Handle headset calls and activate Headset Preset. See section

“Headset (optional)” on page 90.

14 Clear key / Exit key / Log off key

a) Disconnect calls or exit a feature. Can always be pressed instead

of replacing the handset.

b) Exit setting mode. See section “Settings” on page 76.

c) Log off from the system. See section “Start the Phone – Log

On/Off” on page 20.

For a description on how to use the Exit key and Log off key, see

section “Hidden key functions” on page 11.

15 Microphone (Dialog 4422 v. 2 phone only)

Used for handsfree conversation.

Description

Dialog 4422 IP Office10

16 Loudspeaker

17 Handset

Supplied with hearing aid feature as standard.

Please note: The handset can attract and trap small metal

objects in the earcap region.

18 Pull-out leaf for easy guide (optional)

See section “Pull-out leaf (optional)” on page 93.

19 Power adapter connection

See section “Start the Phone – Log On/Off” on page 20.

20 Key panel (optional, Dialog 4422 v. 2 phone only)

With 17 programmable keys. One panel can be connected, see

section “Key panel (optional)” on page 89. The keys can be used

as function keys or Monitoring keys, see sections “Programming of

function keys” on page 77 and “Key Monitoring” on page 73.

Use the Designation Card Manager to make and print your own key

panel designation cards, see below.

21 Designation card

Use the DCM (Designation Card Manager) to make and print your

own designation cards. DCM is included on the Enterprise

Telephone Toolbox CD or it can be downloaded from:

http://www.aastra.com

For more information, please contact your Aastra Certified Sales

Partner.

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