Adobe 65015459 - Contribute CS4 Bedienungsanleitung

DEPLOYING CONTRIBUTE AND CONTRIBUTE PUBLISHING SERVER

Adobe® Contribute® CS3 Deploying Contribute and Contribute Publishing Server

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iii

Contents

Chapter 1: Overview

Understanding Contribute user management models . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Common website configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Deployment roles and responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Deployment tasks checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Chapter 2: Setting up your Contribute Server Environment

Preparing your web server before you deploy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Planning your Contribute site structure and connection path . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Installing Contribute and creating an administrative connection . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Installing Contribute Publishing Server (Optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Chapter 3: Configuring Contribute

Configuring Contribute . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Configuring Contribute Publishing Server (CPS only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Enabling Contribute websites to work with CPS (CPS only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Adding users to your website (CPS only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Deploying Contribute and website connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Deploying Contribute across an organization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Chapter 1: Overview

Adobe® Contribute® CS3 is a website editor that lets people connect to departmental and other websites so that they

can update web page content. Administrative assistants, product managers, human resource managers, and other

people in an organization can use Contribute to update their team website without having to contact a web team or

other departmental resources.

For larger organizations, you can optionally use Adobe® Contribute® Publishing Server (CPS) with Contribute. CPS

is a user management and publishing solution that lets Contribute administrators manage large groups of

Contribute users and monitor what those users do on the website.

This chapter, intended for website administrators and IT professionals, gives you valuable information you need

before you deploy Contribute, and optionally CPS, in an organization. It explains the Contribute user management

models for using Contribute alone or with CPS, shows scenarios for setting up Contribute in a variety of IT environ-

ments, and lists the people and the various tasks involved in successfully deploying Contribute.

•“Understanding Contribute user management models” on page 1

•“Common website configurations” on page 4

•“Deployment roles and responsibilities” on page 8

•“Deployment tasks checklist” on page 9

Understanding Contribute user management models

User management lets you add and remove user access to websites and create user roles that restrict editing privi-

leges in a site. User management also provides a mechanism that lets users easily connect to a website.

Contribute has two user management models: manual site connections using Contribute only and managed site

connections using Contribute plus the CPS User Directory service.

Manual connections let you communicate connection information to users, who then create their own connections,

either by entering connection information in the Connection Wizard or by importing a connection-key file that you

give them.

This user model works best for smaller workgroups and organizations. It allows you to quickly set up Contribute,

create a connection to your website, define the necessary user roles, generate connection information for the website

connection and user role, and send the information to users in the form of a connection-key file.

Managed connections lets you use CPS to integrate Contribute with your organization’s LDAP or Active Directory

services, letting you add and remove user access to a website and modify user roles without having to resend

connection-key files to users. You can also create a file-based database, using an XML file to manually enter user

names and passwords.

CPS is intended for larger organizations that have several Contribute users to manage. CPS lets you add and remove

users from websites and roles without having to resend connection information. When you create a connection to

a website that uses CPS, you add users to a list that grants access to a given website and user role. When users access

the website, CPS prompts them for a user name and password. After they enter their user name and password, they

are granted access to the website and the role you’ve assigned to them.

ADOBE CONTRIBUTE CS3

User Guide

To use CPS, you must have a J2EE application server such as Adobe® JRun™ 4 installed. To learn about other CPS

functionality, see “Using Contribute Publishing Server with Contribute” on page 2. For more information about

getting CPS for your organization, see the CPS website at www.adobe.com/products/contribute/server/.

Using Contribute Publishing Server with Contribute

Using Contribute Publishing Server (CPS) with Contribute creates a powerful solution for managing and

maintaining your website.

CPS is a J2EE-based server application that lets you centrally manage large groups of Contribute users. CPS includes

the following services:

User Directory service is a user management solution that lets you integrate Contribute with your organization’s

user directory to easily manage and authenticate users.

E-mail Notification service lets you automatically notify users about changes to web pages in the draft review

process.

Log service lets you monitor website activity so that you can easily troubleshoot problems.

CPS also has two other services that you can extend to meet your needs or use as they are:

Simple File Deployment service enables you to easily move files from a staging or testing server to a live server.

RSS Activity Feed service produces a syndication feed that lists changes that occur in any folder on your website.

The biggest advantage to using CPS is the ability to integrate your organization’s user directory services (such as

LDAP or Active Directory) with Contribute. This gives you individual control over which user is granted access to

a particular website and the role to which they are assigned.

Consider a large organization with several decentralized websites. In addition to a public-facing site that provides

information about the organization, several internal sites are in use by individual departments and workgroups. The

organization uses LDAP as both a directory service that lets users look up other employees as well as an authenti-

cation service through which administrators set permissions that limit users’ access to file-sharing servers and other

network resources.

Unlike sites that don’t use CPS to manage users, when a user logs in to a CPS website, the User Directory service

retrieves the connection information associated with that user, and provides access to the sites that the adminis-

trator assigned. By maintaining site connection information in the User Directory, administrators can add or

remove access to websites without having to resend connection information.

This example provides a partial listing of employees from an organization’s user directory. The employees, their

workgroup affiliations, and the sites they can access are listed in the following table:

User Workgroup Websites

John Lydon Product Management Sales, Production, Marketing

Malcolm McClaren Product Management Sales, Production, Marketing

Martin Atkins Marketing Marketing

Keith Levine Sales Sales

John Savage Production Production

Laura Logic Web Design Sales, Production, Marketing

Jah Wobble Contribute Administrator Sales, Production, Marketing

ADOBE CONTRIBUTE CS3

User Guide

Although this user list is oversimplified, it demonstrates one possible scenario for the way that users within an

organization might be assigned access to websites. This scenario divides users according to their role within the

organization, and assumes that they have full editing and publishing privileges in their respective sites. Certain users

have access to all the sites. For example, the product managers, John Lydon and Malcolm McClaren, work with all

the teams in developing and launching products, and need to contribute to all the sites.

Likewise, web designer Laura Logic and Contribute administrator Jah Wobble have access to all sites. As the web

designer, Laura provides templates that are easy to add content to and that fit the needs of users collaborating inter-

nally. The templates she maintains include those for taking meeting minutes, for scheduling, and for providing

product specifications, marketing launch plans, and sales projections, to name a few. Laura also collaborates with

Jah Wobble, the Contribute administrator, to help determine the editing and publishing privileges for individual

users and roles.

CPS integrates with the organization’s LDAP service, which authenticates user access to various network resources.

In this case, the LDAP authentication is the first step in granting access to websites hosted on various servers within

the organization. The Contribute roles further define user privileges in a website, determining the degree to which

users can modify pages in the site.

ADOBE CONTRIBUTE CS3

User Guide

Common website configurations

Before you deploy Contribute, consider various scenarios for setting up Contribute for large or multi-team organi-

zations.

This section describes three primary configurations for you to consider as you set up a Contribute site.

Single website on one webserver Typically, this is a website where users have read access to the root of the site

and read/write access to specific folders in the site as controlled by the file server or network permissions. There is

a single root folder and all users access the site by using the same Contribute connection. If this applies to your site,

see “Deploying Contribute for a single website with one web server” on page 4.

Multiple websites on one webserver This structure has a single root folder. The root folder contains folders for

each section or organizational function in the website. Contribute roles are used to control user access to particular

folders on the site and to assign a subset of the common templates used on the site. Although not required, file server

permissions are usually used in addition to Contribute roles to restrict user access to sections of a site. If this applies

to your site, see “Deploying Contribute for multiple websites on one web server” on page 5.

Website on a staging server and a live server Many websites use a staging web server with their production web

server. Staging servers let you create and test web content without making it live on your public-facing website. Only

when content has been approved are web pages and their associated files copied from the staging to the production

web server. When used with Contribute, a staging server adds an extra measure of security because you can

configure your staging server so that Contribute specific files (such as administrative folders, rollback files, and

interim drafts) are not copied to the publicly accessible website outside your network firewall. For more infor-

mation, see “Deploying Contribute to a staging server and a live server” on page 6.

Depending on how your website is structured, use separate strategies to successfully set up Contribute for multiple

users and groups. Specifically, consider where to store the Contribute shared settings file, how to prevent

overlapping connection paths, and how you’ll send connections to users.

Deploying Contribute for a single website with one web server

In this example, Contribute is deployed to a simple intranet consisting of a single web server hosting a departmental

website. The website has a single, common root folder with subfolders for individual departments. The site uses

Dreamweaver templates and CSS styles to enforce the look and feel of the website and SSIs to maintain page

elements such as navigation menus, headers, and footers.

The key to this arrangement is that all users have the same Contribute site connection. In other words, a single

connection point for all users controls the behavior of Contribute when editing the website. To restrict users to

editing content in their workgroup’s folder, you would need to create a role that limits access to a specific folder.

An advantage to this type of Contribute deployment is that users in all departments can collaborate by sending pages

for review to one another. If separate connections had been created for each department (as in the example

“Deploying Contribute for multiple websites on one web server” on page 5), then only the users with access to that

folder could receive and edit drafts sent to them for review.

ADOBE CONTRIBUTE CS3

User Guide

It is important that the Templates folder, which is located at the same level as the Contribute shared settings folder

(_mm), is accessible by all users, and the site’s CSS (CSS folder), and server side includes (SSI folder) are protected

by role settings that restrict access to those folders. Web pages and associated files stored in these folders cannot be

edited using Contribute, preventing them from being inadvertently modified or damaged. To restrict users to

editing content in their workgroup’s folder, create a role that limits access to a specific folder.

Deploying Contribute for multiple websites on one web server

This scenario has several departmental intranet sites, each of which needs access restricted to members of the given

department. To accomplish this, the administrator creates a separate Contribute connection for each department’s

folder in the website (to essentially create subsites). In addition, each department has its own set of Dreamweaver

templates on which to base new pages.

When connecting users to their respective sites, the administrator creates and distributes a connection key for each

website connection.

In this scenario, three administrator connections are created. The site administrators create a connection to their

department’s section of the website (for example, /myIntranet/sales). Additional roles can be created to define any

restrictions for users in the site (for example, to specific subfolders in the Sales folder or to set editing options).

ADOBE CONTRIBUTE CS3

User Guide

Users can browse the entire site but are restricted to editing in their department’s folder. By restricting user’s editing

privileges to their department’s web pages, each group can maintain control over their web content and can act more

independently with the content they make available to the entire organization. A potential drawback to this

arrangement is that users in different departments cannot collaborate on pages. Each department must work

independently.

Deploying Contribute to a staging server and a live server

Many organizations use a staging web server with their production web server. A staging server lets you create

websites on a non-production web server, so you can generate and test content without making it live on your

organization’s public website. The use of a staging server also lets you maintain an automatic backup copy of all your

website content.

In regard to Contribute, the use of a staging server lets you copy only folders and files that you specify as necessary

for your website. This enables you to use Contribute to update web content on the staging server, but only publish

the necessary web pages to your production web server for public access.

ADOBE CONTRIBUTE CS3

User Guide

By configuring Contribute to work with content on your staging server, you can provide an extra measure of

security by not copying Contribute’s administrative files and folders to your production server. This also lets you

eliminate the presence of unnecessary files from a server with public access.

To use Contribute with a staging server, you create a connection to the staging server’s website. Users can update

content on the staging server. Any temporary drafts that are created during the review process, or drafts of files that

are in the process of being updated, but not yet published to the website, remain on the staging server, protected by

your network’s firewall.

When using a staging server, configure the software you use to copy web pages and related files from the staging to

the production server to not copy the following folders and the files they contain:

_mm contains Contribute administrative files and the messaging folders used to notify users when they have a draft

that requires their attention.

_baks archives rollback copies of files.

_notes contains design notes. These files record information about who last published a given page, and other

information

MMWIP contains drafts of pages that have been sent for review but have not yet been published to the site.

Keeping these folders, and the files that Contribute stores inside them, off your production website provides an

additional level of security. Although every effort has been made to make these folders and their files secure, the best

security measure is to keep them on a server protected by your network’s firewall. In addition, consider using access

control lists (ACLs) to secure these folders further by restricting access to network addresses in your organization’s

network.

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