Adobe INDESIGN 2.0 - USING HELP Referenzhandbuch

Using Help | Contents | Index Back 1

Adobe InDesign Help UsingHelp

Using Help | Contents | Index Back 1

Using Help

About online Help

Adobe Systems,Inc. provides complete documentation in the Adobe PDF Help system.

The Help system includes information on all the tools,commands,and features for both

Windows and Mac OS.The PDF format is designed for easy navigation online, and support

for third-party screen readers compatible with Windows.The Help can also be printed as a

desktop reference.

Navigating in Help

The Help will open in an Acrobat window with the bookmark pane open. If the bookmark

pane is not open choose Window > Bookmarks.You can also navigate using the

navigation bar, the index,or search the document.

At the top and bottom of each page is a navigation bar. Click Using Help to return to this

introduction. Clicking Contents, or Index will take you to that section.

The Next Page and the Previous Page arrows let you move through the pages

sequentially. Click Back to return to the last page you viewed.You can also use the

navigation arrows in the Acrobat toolbar.

Using bookmarks, the table of contents, the index, and Find

The contents of Help are shown as bookmarks in the bookmark pane.To view subtopics,

click the plus sign next to a bookmark.Each bookmark is a hyperlink to the associated

section of the Help document.

To go to the information, click its bookmark. As the information is displayed in the

document pane,its bookmark is highlighted.

You can turn highlighting on or off by selecting the Highlight Current Bookmark option

from the bookmark pane menu.

To ﬁnd a topic using the table of contents:

Click Contents in the navigation bar at the top or bottom of any page.

Click a topic on the Contents page to move to the ﬁrst page of that topic.

In the bookmark pane, expand the topic to see its subtopics.

To ﬁnd a topic using the index:

Click Index in the navigation bar at the top or bottom of any page.

Click the appropriate letter at the top of the page.

You can also expand the Index bookmark, and click the letter in the bookmark pane.

Locate your entry, and click the page number link to view the information.

To view multiple entries, click Back to return to the same place in the index.

Using Help | Contents | Index Back 2

Adobe InDesign Help UsingHelp

Using Help | Contents | Index Back 2

To ﬁnd a topic using the Find command:

Choose Edit > Find.

Enter a word or a phrase in the text box, and click OK.

Acrobat will search the document, starting from the current page,and display the ﬁrst

occurrence of the word or phrase you are searching for.

To ﬁnd the next occurrence, choose Edit > Find Again.

Printing the Help ﬁle

Although the Help has been optimized for on-screen viewing, you can print pages you

select, or the entire ﬁle.

To print, choose Print from the File menu, or click the printer icon in the Acrobat toolbar.

Using Help | Contents | Index Back 3

Adobe InDesign Help Contents

Using Help | Contents | Index Back 3

Contents

Looking at the Work Area 4

Setting Up Pages 30

Working with Text 75

Setting Type 113

Creating Tables 151

Creating Books, Tables of Contents,and Indexes 167

Drawing 192

Importing,Exporting,and Managing Graphics 219

Arranging and Combining Objects 256

Working with Transparency 287

Applying Color 300

Trapping Color 322

Producing Consistent Color 337

Creating Adobe PDF Files 361

Working with HTML Files 378

Printing 384

Producing Color Separations 414

Macintosh Shortcuts 427

Windows Shortcuts 434

Legal Notices 441

Using Help | Contents | Index Back 4

Adobe InDesign Help Looking at the Work Area

Using Help | Contents | Index Back 4

Looking at the Work Area

Using the tools

Some tools in the toolbox are for selecting, editing, and creating page elements. Other

tools are for choosing type,shapes, lines, and gradients.You can change the overall layout

of the toolbox to ﬁt your preferred window and palette layout. By default, the toolbox

appears as two vertical columns of tools.You can also set it up as a single vertical column

or as one horizontal row. However, you can’t rearrange the positions of individual tools in

the toolbox.

Select a tool from the default toolbox by clicking it.The toolbox also contains several

hidden tools related to the visible tools. Hidden tools are indicated by arrows to the right

of the tool icons.Select a hidden tool by clicking the current tool in the toolbox and then

selecting the tool that you want.

To ﬁnd complete procedures for using any tool, see the index.

To move the toolbox:

Drag the toolbox by the title bar.

To display the toolbox:

Choose Window > Tools.

To select a tool:

Click its icon in the toolbox.

To display and select hidden tools:

Position the pointer over a tool in the toolbox that has hidden tools underneath it and

hold down the mouse button.(Tools that have hidden tools are identiﬁed by a triangle in

the lower right corner.)

When the hidden tools appear, select a tool.

Hidden tools panel

All tool shortcuts are listed on the Adobe InDesign Quick Reference Card and tool tips.

Using Help | Contents | Index Back 5

Adobe InDesign Help Looking at the Work Area

Using Help | Contents | Index Back 5

To change the toolbox layout:

Choose Edit > Preferences > General (Windows or Mac OS 9) or InDesign > Preferences

> General (Mac OS 10.1).

In the Tools Palette menu in the General Options section, do any of the following,and

then click OK:

•

To display the toolbox as one narrow vertical column, choose Single Column.

•

To display the toolbox as two columns with a large ﬁll box and a stroke box, choose

Double Column (default).

•

To display the toolbox as one narrow horizontal row, choose Single Row.

You can quickly cycle through toolbox display options by double-clicking the title bar

(Windows) or clicking the zoom box (Mac OS) in the upper right corner of the toolbox.

Using palettes

Most Adobe products include a number of palettes to help you monitor and modify your

work. By default, these palettes appear stacked together in several groups.You can display

and hide these palettes as you work.

When combined in one group, the InDesign Transform, Character, and Paragraph palettes

work dynamically with one another. For example, when the type tool is selected and an

insertion point is active, the Character or Paragraph palette is active (depending on which

one was last used); when any other tool is selected, the Transform palette is active.

To show one palette:

Choose the palette name in the Window menu. For example,choose Window > Stroke to

display the Stroke palette. (A check mark indicates that the palette is active.)

Note:

If the palette is already open, choosing its name in the menu brings the palette to

the front of its group.

To hide one palette or a palette group:

Do one of the following:

•

Click the close button in the upper right (Windows) or upper left (Mac OS) corner

of the palette.

•

Choose the palette name in the Window menu.

To show or hide all palettes:

Make sure that you have no text-insertion point (that is,no ﬂashing vertical line) in text or

in a palette text box, and press Tab.

To show or hide all palettes except the toolbox:

Make sure that you have no text-insertion point in a text frame or palette text ﬁeld, and

press Shift+Tab.

f you have more than one monitor connected to your system and your operating

system supports a multiple-monitor desktop, you can drag palettes to any monitor.

Using Help | Contents | Index Back 6

Adobe InDesign Help Looking at the Work Area

Using Help | Contents | Index Back 6

Changing the palette display

You can rearrange your palettes to customize your work area by using the following

techniques:

•

To bring a palette to the front of its group, click the palette’s tab, choose the palette

name in the Window menu, or press the palette’s keyboard shortcut.

•

To move an entire palette group, drag its title bar.

•

To rearrange or separate palettes in a group, drag a palette’s tab.Dragging a palette out

of an existing group creates a new palette.

Click palette tab and drag palette to new location (top); palettes are then separated (bottom)

•

To move a palette to another group, drag the palette’s tab to that group.

•

To display a palette menu, position the pointer on the triangle in the upper right corner

of the palette and hold down the mouse button.

Note:

Not all palettes have a palette menu.

Palette menu

•

To change the size of a palette, drag any of its corners (Windows) or the lower right

corner (Mac OS).

Note:

Resizing one palette does not resize all palettes in that group. Also, not all palettes

can be resized.

•

(Windows only) To collapse a group to the palette titles only, click the Minimize/

Maximize box.Click the box again to restore the palette display.

•

(Mac OS only) To collapse the palette to the title bar only, click the zoom box in the

upper right corner of the palette.

Using Help | Contents | Index Back 7

Adobe InDesign Help Looking at the Work Area

Using Help | Contents | Index Back 7

•

To alternate between an abbreviated (limited options visible) and normal version of

a palette, choose Show/Hide Options in the palette menu (this is not available for all

palettes).

To cycle quickly through collapsed, abbreviated,and normal views, double-click the

palette tab. In Windows,you can also double-click the title bar to cycle through just

the collapsed and normal views.

•

With palettes that expand and collapse, click the arrows to the left of the palette

name to cycle through expanded,normal, and collapsed views.

Docking palettes

Dock palettes by connecting the lower edge of one palette to the top edge of another,

so that both palettes move together and are shown and hidden together.When you dock

palettes,both palettes remain fully visible. In contrast, when you group palettes,only the

frontmost palette is visible.

You can dock one palette to another single palette or to a group of palettes.However, you

can’t dock a group of palettes unless you dock each of them individually, because docking

involves dragging an individual palette’s tab and not the title bar.

To dock palettes:

Drag a palette’s tab to the lower edge of another palette.When the lower edge of the

other palette is highlighted, release the mouse button.

To move a set of docked palettes:

Drag its title bar.

Compacting list palettes

You can save space by compacting rows in palettes that display lists,such as the Layers

and Swatches palettes.

To compact a list palette:

Choose Small Palette Rows in the palette menu.

Calculating values in palettes and dialog boxes

You can perform simple math in any numerical text box. For example, if you want to move

a selected object 3 units to the right using the current measurement units, you don’t

have to work out the new horizontal position—simply type

after the current value in

the Transform palette.

To enter values by calculating:

In a text box that accepts numerical values,do one of the following:

•

To replace the entire current value with a mathematical expression, select the entire

current value.

•

To use the current value as part of a mathematical expression, click before or after the

current value.

Type a simple mathematical expression.You can use

(plus),

(minus),

(multipli-

cation),

(division), or % (percent) signs among the values you type.

Using Help | Contents | Index Back 8

Adobe InDesign Help Looking at the Work Area

Using Help | Contents | Index Back 8

To make the calculation, use the mouse or keyboard to change

focus

to another option

or press Shift+Enter (Windows) or Shift+Return (Mac OS) to keep the focus in the current

option. (Focus refers to the part of the application, such as a palette option or selected

object, that is affected when you type on the keyboard.For example, a blinking text cursor

in a text frame indicates that focus is on the text frame. Any text you type affects that

text frame).

Note:

If an error occurs, make sure that the expression is mathematically valid and that

only one operation is entered at a time. Use only the mathematical symbols noted in

step 2.

About measurement units and increments in palettes and dialog

boxes

Palettes and dialog boxes use the measurement units and increments deﬁned in the Edit >

Preferences > Units & Increments (Windows and Mac OS 9) or InDesign > Preferences >

Units & Increments (Mac OS 10.1) dialog box.However, you can specify values using any of

the supported measurement units at any time by temporarily overriding the current

preference settings. For more information,see “Setting up measurement units and rulers”

on page 34.

Tips for working with palettes

Knowing a few techniques for changing and applying settings can help you work faster. By

using special keystrokes, you can activate a palette, specify the option that has focus, and

change that option’s value.

To activate one palette using the keyboard:

Press the keyboard shortcut.See the

Adobe InDesign Quick Reference Card

or the shortcut

editor for a listing of all palette shortcuts.

To specify focus after changing a palette setting:

Change a setting in a palette by typing a value. Simply choosing a setting from a palette

menu does not specify focus.

Do one of the following:

•

Use the mouse to move the focus to another option or object.

•

Press Tab or Shift+Tab to apply the new value and move the focus to the next or

previous option. If a palette option is not in focus (selected), pressing Tab hides all open

palettes instead of moving the focus to the next option.

•

Press Shift+Enter (Windows) or Shift+Return (Mac OS) to apply the new value and keep

the focus on the palette option.

•

Press Enter (Windows) or Return (Mac OS) to apply the new value and shift focus to your

page layout.

•

Press Esc to shift focus back to your page layout.

To change numeric values in palettes:

Do any of the following:

•

Choose a value in the pop-up menu (if one is present).

Using Help | Contents | Index Back 9

Adobe InDesign Help Looking at the Work Area

Using Help | Contents | Index Back 9

•

Click an insertion point in the value and press the Up or Down Arrow key to increase

or decrease the value. Press Shift as you use the Up or Down Arrow key to change the

value in greater increments.The degree to which Shift incrementally increases a value

depends on the individual option.

•

Select an existing value by clicking the icon or label next to it or by double-clicking the

value itself.Then type another value.

Note:

When you make changes using the arrow buttons, arrow keys, or pop-up menus,

InDesign applies the change immediately.

To select an item in a palette list:

Choose from the following options:

•

Click an item to select it.

•

Shift-click to select a range of items.

•

Ctrl-click (Windows) or Command-click (Mac OS) to select a nonconsecutive range

of items.

•

Press Ctrl+Alt (Windows) or Command+Option (Mac OS) as you click in the palette.When

a dark outline appears around the list to indicate that the list has focus,type the ﬁrst few

characters of the name of the listed item.

Customizing keyboard shortcuts

InDesign provides a vast array of shortcuts to help you quickly maneuver through and

alter a document without using the mouse.You can use the default InDesign shortcut set

or the QuarkXPress

4.0 shortcut set, or create your own shortcut set.The

Adobe InDesign

Quick Reference Card

lists the most commonly used default shortcuts,and tool tips provide

an instantaneous reference for shortcuts.You can share shortcut sets with others using

InDesign on the same platform.

InDesign also provides a shortcut editor in which you can view and generate a list of all

shortcuts, and edit or create your own shortcuts.This editor includes all the commands

that accept shortcuts but are undeﬁned in the Default shortcut set. Using this editor, you

can create shortcuts that suit your own workﬂow. For example, you can create a shortcut

that activates a speciﬁc font,font style,or font size.

To change the active shortcut set:

Choose Edit > Keyboard Shortcuts.

Select a shortcut set in the Set menu. For example, select Shortcuts for QuarkXPress 4.0.

Click OK.

To view shortcuts:

Choose Edit > Keyboard Shortcuts.

For Set, select a shortcut set.

For Product Area, select the area containing the commands you want to view.

From Commands, select a command.The shortcut is displayed in the Current Shortcut

section.

Using Help | Contents | Index Back 10

Adobe InDesign Help Looking at the Work Area

Using Help | Contents | Index Back 10

To generate a list of shortcuts:

Choose Edit > Keyboard Shortcuts.

For Set, select a shortcut set.

Click Show Set. A text ﬁle containing all current and undeﬁned shortcuts for that set

will open.

To create a new shortcut set:

Choose Edit > Keyboard Shortcuts.

Click New Set.

Type a name for the new set and select a shortcut set in the Based On menu.Then

click OK.

To create or redeﬁne a shortcut:

Choose Edit > Keyboard Shortcuts.

For Set, select a shortcut set or click New Set to create a new shortcut set.

Note:

You cannot edit the Default or QuarkXPress shortcut sets. However, you can create

a new set based on one of these sets, and then edit the new set.

For Product Area, select the area containing the command you want to deﬁne or

redeﬁne.

In the Commands list,select the command that you want to deﬁne or redeﬁne.

In the New Shortcut box, press the keys for your new keyboard shortcut. If the key

sequence is currently being used for another command, InDesign displays that command

under Current Shortcuts.You can choose to change the original shortcut also, or try

another shortcut.

Note:

Do not assign single-key shortcuts to menu commands because they interfere

with the typing of text. If an insertion point is active when you type a single-key shortcut,

InDesign inserts the character in the text instead of carrying out the command.

In the Context list, select the context in which you want the keyboard shortcut to

function.The context ensures that the shortcut performs the way you intended. For

example,you can assign Ctrl+G to group two cells together (Table context) and Ctrl+G

to insert special characters (Text context).

Do one of the following:

•

Click Assign to create a new shortcut where none currently exists.

•

Click Assign to add another shortcut to a command other than a menu command. If you

like, you can remove the previous shortcut after assigning the new one.

8Click OK to close the dialog box,or click Save to keep the dialog box open while you

enter more shortcuts.

Using context menus

Unlike the menus that appear at the top of your screen, context-sensitive menus display

commands related to the active tool or selection.You can use context menus as a quick

way to choose commonly used commands.

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