Brother MFC-J220 Bedienungs- und Wartungshandbuch

BASIC USER’S GUIDE

MFC-J220

MFC-J265W

MFC-J410

MFC-J415W

Version 0

ARL/ASA/NZ

If you need to call Customer Service

Please complete the following information for future

reference:

Model Number: MFC-J220, MFC-J265W, MFC-J410 and

MFC-J415W

(Circle your model number)

Serial Number: 1

Date of Purchase:

Place of Purchase:

1The serial number is on the back of the unit. Retain

this User's Guide with your sales receipt as a

permanent record of your purchase, in the event of

theft, fire or warranty service.

http://www.brother.com/registration/

User's Guides and where do I find it?

Which manual? What's in it? Where is it?

Safety and Legal Please read the Safety Instructions before you

set up your machine.

Printed / In the box

Quick Setup Guide Read this Guide first. Follow the instructions for

setting up your machine and installing the

drivers and software for the operating system

and connection type you are using.

Printed / In the box

Basic User's Guide Learn the basic Fax, Copy, Scan and

PhotoCapture Center™ operations and how to

replace consumables. See troubleshooting tips.

Printed / In the box

Advanced User's Guide Learn more advanced operations: Fax, Copy,

security features, printing reports and

performing routine maintenance.

PDF file /

Documentation

CD-ROM

Software User's Guide Follow these instructions for Printing, Scanning,

Network Scanning (MFC-J265W and

MFC-J415W only), PhotoCapture Center™,

PC-Fax Send, and using the Brother

ControlCenter utility.

PDF file /

Documentation

CD-ROM

Network User's Guide

(MFC-J265W and

MFC-J415W only)

This Guide provides more advanced

information for configuring the Wireless network

connections. In addition, find information about

network utilities, network printing,

troubleshooting tips and supported network

specifications.

PDF file /

Documentation

CD-ROM

Table of Contents

(BASIC USER’S GUIDE)

1 General information 1

Using the documentation.......................................................................................1

Symbols and conventions used in the documentation ....................................1

Accessing the Advanced User’s Guide, Software User’s Guide and

Network User’s Guide.........................................................................................1

Viewing Documentation...................................................................................1

Accessing Brother Support (Windows®)................................................................3

Accessing Brother Support (Macintosh) ................................................................3

Control panel overview ..........................................................................................4

LCD screen indications....................................................................................6

Basic Operations .............................................................................................6

Volume settings .....................................................................................................7

Ring Volume ....................................................................................................7

Beeper Volume................................................................................................7

Speaker Volume ..............................................................................................8

LCD display ...........................................................................................................8

Setting the backlight brightness.......................................................................8

2 Loading paper 9

Loading paper and other print media.....................................................................9

Loading envelopes and postcards.................................................................11

Removing small printouts from the machine .................................................13

Printable area ................................................................................................14

Paper settings......................................................................................................15

Paper Type ....................................................................................................15

Paper Size.....................................................................................................15

Acceptable paper and other print media..............................................................16

Recommended print media ...........................................................................16

Handling and using print media.....................................................................16

Choosing the right print media.......................................................................18

3 Loading documents 20

How to load documents .......................................................................................20

Using the ADF (MFC-J410 and MFC-J415W only) .......................................20

Using the scanner glass ................................................................................20

Scannable area .............................................................................................21

4Sendingafax 22

How to send a fax ................................................................................................22

Setting scanner glass size for faxing.............................................................23

Colour fax transmission .................................................................................23

Cancelling a fax in progress ..........................................................................23

Transmission Verification Report...................................................................24

iii

5 Receiving a fax 25

Receive modes....................................................................................................25

Choose the Receive Mode ..................................................................................25

Using receive modes ...........................................................................................26

Fax Only ........................................................................................................26

Fax/Tel...........................................................................................................26

Manual...........................................................................................................26

External TAD .................................................................................................26

Receive mode settings ........................................................................................27

Ring Delay ..................................................................................................... 27

F/T Ring Time (Fax/Tel mode only)...............................................................27

Fax Detect .....................................................................................................28

6 Telephone and external devices 29

Voice operations..................................................................................................29

Tone or pulse (Not Available for New Zealand).............................................29

Fax/Tel mode.................................................................................................29

Telephone Service for Australia...........................................................................29

Telstra®FaxStream®Duet®(Distinctive Ring)..............................................29

Caller ID.........................................................................................................31

How Does the Caller ID Work?...................................................................... 32

The Caller ID is Stored in Your Machine Memory ......................................... 32

Telephone Service for New Zealand ...................................................................32

FaxAbility ....................................................................................................... 32

Caller ID.........................................................................................................34

How Does the Caller ID Work?...................................................................... 34

Telephone Service for Some Countries...............................................................35

Distinctive Ring (For Singapore and Hong Kong)..........................................35

Caller ID (For Singapore, Hong Kong and Taiwan).......................................36

Connecting an external TAD (telephone answering device)................................37

Settings..........................................................................................................37

Recording an outgoing message (OGM) on an external TAD.......................37

Multi-line connections (PABX) .......................................................................38

External and extension telephones......................................................................38

Connecting an external or extension telephone ............................................38

Operation from external and extension telephones.......................................39

Using a cordless external telephone .............................................................39

Using remote codes.......................................................................................39

7 Dialling and storing numbers 41

How to dial ...........................................................................................................41

Manual dialling...............................................................................................41

Speed Dialling ...............................................................................................41

Search ...........................................................................................................41

Fax Redial .....................................................................................................42

Additional dialling operations ...............................................................................42

Outgoing Call history .....................................................................................42

Caller ID history .............................................................................................43

Storing numbers ..................................................................................................44

Storing a pause .............................................................................................44

Storing Speed Dial numbers..........................................................................44

Changing Speed Dial names or numbers......................................................45

8 Making copies 46

How to copy .........................................................................................................46

Stop copying..................................................................................................46

Copy settings.................................................................................................47

Paper Options................................................................................................47

9 Printing photos from a memory card 48

PhotoCapture Center™ operations .....................................................................48

Using a memory card ....................................................................................48

Getting started .....................................................................................................49

Print Images.........................................................................................................51

View Photos...................................................................................................51

PhotoCapture Center™ print settings..................................................................51

How to scan to a memory card ............................................................................52

10 How to print from a computer 54

Printing a document.............................................................................................54

11 How to scan to a computer 55

Scanning a document ..........................................................................................55

Scanning using the scan key ...............................................................................55

Scanning using a scanner driver .........................................................................55

A Routine maintenance 56

Replacing the ink cartridges ................................................................................56

Cleaning and checking the machine....................................................................58

Cleaning the scanner glass ...........................................................................58

Cleaning the paper pick-up rollers.................................................................59

Cleaning the print head .................................................................................60

Checking the print quality ..............................................................................60

Checking the print alignment .........................................................................61

B Troubleshooting 62

Error and Maintenance messages.......................................................................62

Error animations display ................................................................................66

Transferring your faxes or Fax Journal report ...............................................66

Document jam (MFC-J410 and MFC-J415W only) .......................................67

Printer jam or paper jam ................................................................................68

Troubleshooting ..................................................................................................71

If you are having difficulty with your machine ................................................ 71

Dial Tone detection........................................................................................78

Telephone line interference / VoIP ................................................................78

Machine Information ............................................................................................ 79

Checking the serial number........................................................................... 79

Reset functions..............................................................................................79

How to reset the machine.............................................................................. 79

C Menu and features 80

On-screen programming......................................................................................80

Menu table...........................................................................................................81

Entering Text .......................................................................................................96

Inserting spaces ............................................................................................96

Making corrections ........................................................................................96

Repeating letters ...........................................................................................96

Special characters and symbols....................................................................96

D Specifications 97

General................................................................................................................97

Print media...........................................................................................................99

Fax.....................................................................................................................100

Copy ..................................................................................................................101

PhotoCapture Center™ ..................................................................................... 102

Scanner .............................................................................................................103

Printer ................................................................................................................104

Interfaces...........................................................................................................105

Computer requirements.....................................................................................106

Consumable items.............................................................................................107

Network (MFC-J265W and MFC-J415W only) ..................................................108

EIndex 109

Table of Contents

(ADVANCED USER’S GUIDE)

The Advanced User's Guide explains the following features and operations.

You can view the Advanced User's Guide on the Documentation CD-ROM.

1 General setup

Memory storage

Setting Daylight Saving Time

Sleep Mode

LCD display

Mode Timer

2 Security features

TX Lock

3 Sending a fax

Additional sending options

Additional sending operations

4 Receiving a fax

Additional receiving operations

5 Dialling and storing numbers

Additional dialling operations

Additional ways to store numbers

6 Printing reports

Fax reports

Reports

7 Making copies

Copy settings

8 Printing photos from a memory

card

PhotoCapture Center™ operations

Print Images

PhotoCapture Center™ print settings

Scan to a memory card

A Routine maintenance

Cleaning and checking the machine

Packing and shipping the machine

B Glossary

CIndex

Using the

documentation 1

Thank you for buying a Brother machine!

Reading the documentation will help you

make the most of your machine.

Symbols and conventions

used in the documentation 1

The following symbols and conventions are

used throughout the documentation.

Accessing the

Advanced User’s

Guide, Software User’s

Guide and Network

User’s Guide 1

This Basic User’s Guide does not contain all

the information about the machine such as how

to use the advanced features for Fax, Copy,

PhotoCapture Center™, Printer, Scanner,

PC-Fax and Network. When you are ready to

learn detailed information about these

operations, read the

Advanced User’s Guide

Software User’s Guide

and

Network User’s Guide

that are on the

Documentation CD-ROM.

Viewing Documentation 1

aTurn on your computer. Insert the

Documentation CD-ROM into your

CD-ROM drive.

Note

(Windows®users)

If the screen does not appear automatically,

go to

My Computer (Computer)

double-click the CD-ROM icon, and then

double-click

index.html

b(Macintosh users)

Double-click the CD-ROM icon, and

then double-click index.html.

General information 1

Bold Bold typeface identifies specific

buttons on the machine’s

control panel, or on the

computer screen.

Italics Italicized typeface emphasizes

an important point or refers you

to a related topic.

Courier

New

Text in the Courier New font

identifies messages on the

LCD of the machine.

WARNING

WARNING indicates a potentially

hazardous situation which, if not avoided,

could result in death or serious injuries.

CAUTION

CAUTION indicates a potentially hazardous

situation which, if not avoided, may result in

minor or moderate injuries.

IMPORTANT

IMPORTANT indicates a potentially

hazardous situation which may result in

property-damage-only accidents or loss of

product functionality.

Notes tell you how you should

respond to a situation that may arise

or give tips about how the operation

works with other features.

Electrical Hazard icons alert you to

possible electrical shock.

Chapter 1

cClick your country.

Point to your language, point to

View Guide

and then click the guide you want to read.

Note

• (Windows®users only)

Your web browser may display a yellow

bar at the top of the page that contains a

security warning about Active X controls.

For the page to display correctly you must

click on the bar, click

Allow Blocked Content, then click Yes

in the Security Warning dialog box.

• (Windows®users only) 1

For faster access, you can copy all user

documentation in PDF format to a local

folder on your computer. Point to your

language, then click Copy to local disk.

1Microsoft®Internet Explorer®6.0 or greater.

How to find Scanning instructions 1

There are several ways you can scan documents.

You can find the instructions as follows:

Software User’s Guide

Scanning

ControlCenter

Network Scanning (MFC-J265W and

MFC-J415W only)

ScanSoft™ PaperPort™11SE with OCR

How-to-Guides

(MFC-J410 and MFC-J415W only)

(Not available in Hong Kong and Taiwan)

(Windows®)



Thecomplete ScanSoft™ PaperPort™11SE

with OCR How-to-Guides can be viewed

from the Help selection in the ScanSoft™

PaperPort™11SE application.

Presto! PageManager User’s Guide

(MFC-J410 and MFC-J415W only)

(Windows®)

(Hong Kong and Taiwan users only)

Instructions for scanning directly from

Presto! PageManager. The complete

Presto! PageManager User’s Guide can

be viewed from the Help selection in the

Presto! PageManager application.

Presto! PageManager User’s Guide

(MFC-J410 and MFC-J415W only)

(Macintosh)

Note

Presto! PageManager must be

downloaded and installed before use. See

Accessing Brother Support (Macintosh)

on page 3 for further instructions.



The complete Presto! PageManager User’s

Guide can be viewed from the Help selection

in the Presto! PageManager application.

How to find Network setup instructions

(MFC-J265W and MFC-J415W only)

Your machine can be connected to a wireless

network. You can find basic setup instructions

in the Quick Setup Guide. If your wireless

access point or router supports Wi-Fi Protected

Setup or AOSS™, you can also follow the steps

in the Quick Setup Guide. For more information

about network setup please see the Network

User's Guide on the Documentation CD-ROM.

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