Extron electronics TLS 520M Bedienungsanleitung

User Guide

Room Scheduling System

Room Scheduling

Room Agent™ Room Booking Software and TouchLink®Scheduling Panels

68-3051-01 Rev. G

01 19

Safety Instructions

Safety Instructions • English

WARNING: This symbol, ,when used on the product, is

intended to alert the user of the presence of uninsulated dangerous

voltage within the product’s enclosure that may present a risk of electric

shock.

ATTENTION: This symbol, , when used on the product, is intended

to alert the user of important operating and maintenance (servicing)

instructions in the literature provided with the equipment.

For information on safety guidelines, regulatory compliances, EMI/EMF

compatibility, accessibility, and related topics, see the Extron Safety and

Regulatory Compliance Guide, part number 68-290-01, on the Extron

website, www.extron.com.

Sicherheitsanweisungen • Deutsch

WARNUNG: Dieses Symbol auf dem Produkt soll den Benutzer

darauf aufmerksam machen, dass im Inneren des Gehäuses dieses

Produktes gefährliche Spannungen herrschen, die nicht isoliert sind und

die einen elektrischen Schlag verursachen können.

VORSICHT: Dieses Symbol auf dem Produkt soll dem Benutzer in

der im Lieferumfang enthaltenen Dokumentation besonders wichtige

Hinweise zur Bedienung und Wartung (Instandhaltung) geben.

Weitere Informationen über die Sicherheitsrichtlinien, Produkthandhabung,

EMI/EMF-Kompatibilität, Zugänglichkeit und verwandte Themen finden Sie in

den Extron-Richtlinien für Sicherheit und Handhabung (Artikelnummer

68-290-01) auf der Extron-Website, www.extron.com.

Instrucciones de seguridad • Español

ADVERTENCIA: Este símbolo, , cuando se utiliza en el producto,

avisa al usuario de la presencia de voltaje peligroso sin aislar dentro del

producto, lo que puede representar un riesgo de descarga eléctrica.

ATENCIÓN: Este símbolo, , cuando se utiliza en el producto, avisa

al usuario de la presencia de importantes instrucciones de uso y

mantenimiento recogidas en la documentación proporcionada con el

equipo.

Para obtener información sobre directrices de seguridad, cumplimiento

de normativas, compatibilidad electromagnética, accesibilidad y temas

relacionados, consulte la Guía de cumplimiento de normativas y seguridad

de Extron, referencia 68-290-01, en el sitio Web de Extron, www.extron.com.

Instructions de sécurité • Français

AVERTISSEMENT : Ce pictogramme, , lorsqu’il est utilisé sur le

produit, signale à l’utilisateur la présence à l’intérieur du boîtier du

produit d’une tension électrique dangereuse susceptible de provoquer

un choc électrique.

ATTENTION : Ce pictogramme, , lorsqu’il est utilisé sur le produit,

signale à l’utilisateur des instructions d’utilisation ou de maintenance

importantes qui se trouvent dans la documentation fournie avec le

matériel.

Pour en savoir plus sur les règles de sécurité, la conformité à la

réglementation, la compatibilité EMI/EMF, l’accessibilité, et autres sujets

connexes, lisez les informations de sécurité et de conformité Extron, réf.

68-290-01, sur le site Extron, www.extron.com.

Istruzioni di sicurezza • Italiano

AVVERTENZA: Il simbolo, , se usato sul prodotto, serve ad

avvertire l’utente della presenza di tensione non isolata pericolosa

all’interno del contenitore del prodotto che può costituire un rischio di

scosse elettriche.

ATTENTZIONE: Il simbolo, , se usato sul prodotto, serve ad

avvertire l’utente della presenza di importanti istruzioni di funzionamento

e manutenzione nella documentazione fornita con l’apparecchio.

Per informazioni su parametri di sicurezza, conformità alle normative,

compatibilità EMI/EMF, accessibilità e argomenti simili, fare riferimento

alla Guida alla conformità normativa e di sicurezza di Extron, cod. articolo

68-290-01, sul sito web di Extron, www.extron.com.

Instrukcje bezpieczeństwa • Polska

OSTRZEŻENIE: Ten symbol, , gdy używany na produkt, ma na celu

poinformować użytkownika o obecności izolowanego i niebezpiecznego

napięcia wewnątrz obudowy produktu, który może stanowić zagrożenie

porażenia prądem elektrycznym.

UWAGI: Ten symbol, , gdy używany na produkt, jest przeznaczony do

ostrzegania użytkownika ważne operacyjne oraz instrukcje konserwacji

(obsługi) w literaturze, wyposażone w sprzęt.

Informacji na temat wytycznych w sprawie bezpieczeństwa, regulacji

wzajemnej zgodności, zgodność EMI/EMF, dostępności i Tematy pokrewne,

zobacz Extron bezpieczeństwa i regulacyjnego zgodności przewodnik, część

numer 68-290-01, na stronie internetowej Extron, www.extron.com.

Инструкция по технике безопасности •Русский

ПРЕДУПРЕЖДЕНИЕ: Данный символ, , если указан

на продукте, предупреждает пользователя о наличии

неизолированного опасного напряжения внутри корпуса

продукта, которое может привести к поражению электрическим

током.

ВНИМАНИЕ: Данный символ, , если указан на продукте,

предупреждает пользователя о наличии важных инструкций

по эксплуатации и обслуживанию в руководстве,

прилагаемом к данному оборудованию.

Для получения информации о правилах техники безопасности,

соблюдении нормативных требований, электромагнитной

совместимости (ЭМП/ЭДС), возможности доступа и других

вопросах см. руководство по безопасности и соблюдению

нормативных требований Extron на сайте Extron: ,

www.extron.com, номер по каталогу - 68-290-01.

安全说明 •简体中文

警告：产品上的这个标志意在警告用户该产品机壳内有暴露的危险电压，

有触电危险。

注意：产品上的这个标志意在提示用户设备随附的用户手册中有

重要的操作和维护(维修）说明。

关于我们产品的安全指南、遵循的规范、EMI/EMF 的兼容性、无障碍

使用的特性等相关内容，敬请访问 Extron 网站 , www.extron.com，参见

Extron 安全规范指南，产品编号 68-290-01。

安全記事 • 繁體中文

警告:若產品上使用此符號，是為了提醒使用者，產品機殼內存在著

可能會導致觸電之風險的未絕緣危險電壓。

注意若產品上使用此符號，是為了提醒使用者，設備隨附的用戶手冊中有

重要的操作和維護（維修）説明。

有關安全性指導方針、法規遵守、EMI/EMF 相容性、存取範圍和相關主題的詳細資

訊，請瀏覽 Extron 網站：www.extron.com，然後參閱《Extron 安全性與法規

遵守手冊》，準則編號 68-290-01。

安全上のご注意 • 日本語

警告: この記号が製品上に表示されている場合は、筐体内に絶縁されて

いない高電圧が流れ、感電の危険があることを示しています。

注意:この記号が製品上に表示されている場合は、本機の取扱説明書に

記載されている重要な操作と保守(整備)の指示についてユーザーの注意

を喚起するものです。

安全上のご注意、法規厳守、EMI/EMF適合性、その他の関連項目に

ついては、エクストロンのウェブサイト www.extron.com より『 Extron Safety

and Regulatory Compliance Guide』 ( P/N 68-290-01) をご覧ください。

안전 지침 • 한국어

경고: 이 기호 가 제품에 사용될 경우, 제품의 인클로저 내에 있는

접지되지 않은 위험한 전류로 인해 사용자가 감전될 위험이 있음을

경고합니다.

주의: 이 기호 가 제품에 사용될 경우, 장비와 함께 제공된 책자에 나와

있는 주요 운영 및 유지보수(정비) 지침을 경고합니다.

안전 가이드라인, 규제 준수, EMI/EMF 호환성, 접근성, 그리고 관련 항목에

대한 자세한 내용은 Extron 웹 사이트(www.extron.com)의 Extron 안전 및

규제 준수 안내서, 68-290-01 조항을 참조하십시오.

Trademarks

All trademarks mentioned in this guide are the properties of their respective owners.

The following registered trademarks(®), registered service marks(SM), and trademarks(TM) are the property of RGBSystems, Inc. or

ExtronElectronics (see the current list of trademarks on the Terms of Use page at www.extron.com):

Registered Trademarks (®)

Extron, Cable Cubby, ControlScript, CrossPoint, DTP, eBUS, EDID Manager, EDID Minder, Flat Field, FlexOS, Glitch Free, Global

Configurator, Global Scripter, GlobalViewer, Hideaway, HyperLane, IP Intercom, IP Link, Key Minder, LinkLicense, LockIt, MediaLink,

MediaPort, NetPA, PlenumVault, PoleVault, PowerCage, PURE3, Quantum, Show Me, SoundField, SpeedMount, SpeedSwitch,

StudioStation, System INTEGRATOR, TeamWork, TouchLink, V-Lock, VideoLounge, VN-Matrix, VoiceLift, WallVault, WindoWall, XTP, XTP

Systems, and ZipClip

Registered Service Mark(SM) : S3 Service Support Solutions

Trademarks (™)

AAP, AFL (Accu-RATE Frame Lock), ADSP (Advanced Digital Sync Processing, Auto-Image, AVEdge, CableCover, CDRS - Class D

Ripple Suppression, Codec Connect, DDSP - Digital Display Sync Processing), DMI (Dynamic Motion Interpolation), Driver Configurator,

DSP Configurator, DSVP (Digital Sync Validation Processing), eLink, EQIP, Everlast, FastBite, FOX, FOXBOX, IP Intercom HelpDesk,

MAAP, MicroDigital, Opti-Torque, PendantConnect, ProDSP, QS-FPC (QuickSwitch Front Panel Controller), Room Agent, Scope-Trigger,

ShareLink, SIS, Simple Instruction Set, Skew-Free, SpeedNav, Triple-Action Switching, True4K, Vector™ 4K, WebShare, XTRA, and

ZipCaddy

Conventions Used in this Guide

Notifications

The following notifications are used:

ATTENTION:

• Risk of property damage.

• Risque de dommages matériels.

NOTE: A note draws attention to important information.

TIP: A tip provides a suggestion to make working with the application easier.

Software Commands

Commands are written in the fonts shown here:

^AR Merge Scene,,Op1 scene 1,1 ^B 51 ^W^C

[01] R0004 00300 00400 00800 00600 [02] 35 [17] [03]

NOTE: For commands and examples of computer or device responses mentioned

in this guide, the character “0” is used for the number zero and “O” represents the

capital letter “o.”

Computer responses and directory paths that do not have variables are written in the font

shown here:

Reply from 208.132.180.48: bytes=32 times=2ms TTL=32

C:\Program Files\Extron

Variables are written in slanted form as shown here:

ping xxx.xxx.xxx.xxx —t

SOH RData STX Command ETB ETX

Selectable items, such as menu names, menu options, buttons, tabs, and field names are

written in the font shown here:

From the File menu, select New.

Click the OK button.

Extron Glossary of Terms

A glossary of terms is available at http://www.extron.com/technology/glossary.aspx.

vRoom Scheduling System • Contents

Contents

Introduction............................................................ 1

About this Guide................................................. 1

About the Room Scheduling System .................. 1

Security Overview ........................................... 3

Network Traffic................................................ 4

Compatible Panels.......................................... 4

Features ............................................................. 5

Panel Overview ..................................................... 7

Overview ............................................................ 7

Room Agent Installation and

Conﬁguration....................................................... 11

Installation ........................................................ 11

Minimum System Requirements ................... 11

Install the Software ....................................... 12

Conﬁguration.................................................... 14

Start the Program ......................................... 15

Automatically Discover Panels ...................... 16

Manually Add Panels .................................... 16

Panel Management Tab ................................ 18

Panel Configuration Tab................................ 21

Panel Design Tab.......................................... 37

Show Available Network Adapters.................... 45

Update Firmware.............................................. 46

Microsoft Environment Setup.......................... 50

Platform Versions.............................................. 50

Before You Begin.............................................. 51

Verify the Exchange User ID is the UPN

(Exchange)................................................... 52

Verify the Exchange User ID is the UPN

(Office 365) .................................................. 54

Set up the Room Scheduling System in the

Microsoft Environment..................................... 55

Google Calendar Environment Setup............ 57

Download the JSON File................................... 57

Set up the Room Scheduling System in

the Google Environment .................................. 60

Reference Information ...................................... 61

System Communications Overview................... 61

Supported Languages...................................... 62

Occupancy Sensor Conﬁguration ..................... 63

Panel Installation Overview ............................... 64

Wall Mounting............................................... 65

Window Mounting (TLS 520M, TLS 525M,

TLS 725M, TLP Pro 520M, and

TLS 1025M)................................................. 65

VESA Mounting (TLS 1022T,

TLP Pro 720T) ............................................. 66

Room Scheduling System • Contents vi

Room Scheduling System • Introduction 1

Introduction

• About this Guide

• About the Room Scheduling System

• Features

About this Guide

This guide contains installation, configuration, and operating information for the Extron

Room Scheduling System, consisting of the Room Agent Room Booking Software and

compatible Extron TouchLink Scheduling panels and Touchlink Pro touchpanels. The guide

also provides guidelines for configuring supported calendar servers, Microsoft®Exchange™,

Microsoft Office 365™, Google™ Calendar™, and CollegeNET 25Live®to work with

Room Agent software.

About the Room Scheduling System

Room Agent software uses Extron TouchLink Scheduling Panels and compatible

Touchlink Pro touchpanel as full-feature room booking appliances that conveniently display

meeting information and availability for rooms (see figure 1).

OFF

DISPLAY

MUTE

SCREEN

DOWN

VCR

DVD

DOC

CAM

LAPTOP

OFF

DISPLAY

MUTE

SCREEN

DOWN

VCR

DVD

DOC

CAM

LAPTOP

MainConferenceRoom

Reserve

September26,201410:31am

10:3011:30

11am12pm12:301:30

1pm

Available

MainConferenceRoom

Reserve

September26,201410:31am

10:3011:30

11am 12pm12:301:30

1pm

Available

MainConferenceRoom

10:30am-11:00am

Extenduntil11:30Release

September26,201410:31am

10:3011:30

11am12pm12:301:30

1pm

Reserved

https

Extron

TLS 725M

7" Wall Mount

TouchLink Scheduling

Touchpanel

Extron

OCS 100W

Occupancy

Sensor

https

Google Calendar

TCP/IP

Network

Network Storage

11am 12pm 1pm11:3012:30 1:30

Main Conference Room

Reserve

January 10, 10:33am

10:30

Available

Figure 1. Typical Extron Room Scheduling System Application

Room Scheduling System • Introduction 2

Compatible panels include the following models:

• TLS 520M • TLS 1022T

• TLS 525M • TLS 1025M

• TLS 525M NC • TLS 1025M NC

• TLS 725M • TLP Pro 520M

• TLS 725M NC • TLP Pro 720M

• TLS 1022M • TLP Pro 720T

NOTES:

• The TLS models shown above ship with the latest ﬁrmware for the scheduling

system; no ﬁrmware update is required.

• The TLP Pro models shown above are included for legacy completeness only.

Existing panels in your system can be updated with scheduling ﬁrmware but are no

longer recommended as dedicated scheduling units.

With Room Agent, one or more panels can be connected directly to and become clients

of Microsoft Exchange, Office 365, Google Calendar, and CollegeNET 25Live. The network

traffic generated by panel and server communication is minimal.

As clients, the panels require no special programming. Users can book a room from any

device connected to the room calendar, including their mobile devices or a connected

panel.

Room Agent software, installed on a computer with network access, allows system

administrators to set up the Extron TouchLink Scheduling panels as room scheduling

appliances by filling in the required fields that correspond with areas of the user interface.

Customization options allow a variety of fields to be shown or hidden, depending on user

preference.

Booking a room from the panel is as easy as tapping the Reserve button on the panel. The

intuitive interface also provides at-a-glance room availability and a timeline view of the status

of the room for half a day (see figure 2). In addition to the customizable panel interface,

bright LEDs within the bezel provide at-a-glance room availability status from down the hall.

11am 12pm 1pm11:3012:30 1:30

Main Conference Room

Reserve

January 10, 10:33am

10:30

Available

Figure 2. Typical Room Display on a TLS 725M Scheduling Panel

Room Scheduling System • Introduction 3

Extron TouchLink Schedulers seamlessly tie to a Microsoft Exchange server, Office 365,

Google Calendar, or CollegeNET 25Live without complicated setup or programming. Simply

connect the panel to your computer, open the free Room Agent software, and fill in the

required user interface fields. You can then make on-demand reservations from the panel,

computer, or any smartphone or tablet that connects to Microsoft Exchange, Office 365,

Google Calendar, or CollegeNET 25Live . Customization options allow fields to be shown or

hidden, depending on user preference.

System Benefits

The Room Scheduling System can be integrated into any network and requires minimal

network bandwidth for communication between each panel and the room calendar server.

Benefits of being room calendar server clients, communicating directly with the room

calendar server, include:

• Ensures the security of information — Each panel maintains a separate connection

to a dedicated resource calendar that is assigned to the room associated with the panel

through Exchange, Office 365, Google Calendar, or CollegeNET 25Live. Each resource

calendar has a unique username and password that the panel uses to connect to the

server. Administrators can manage the information of each room scheduling panel

using tools, accounts, and privileges provided by their Exchange, Office 365, Google

Calendar, or CollegeNET 25Live console.

• Simplifies system management — This direct communication simplifies user access

management for the administrator, and does not require any middleware or additional

products to be placed on the network.

• Eliminates a single point of failure— The Room Scheduling System requires

no middleware or intermediate server between the panels and the calendar server,

eliminating the possibility of a single point of failure.

Security Overview

• All communications between the Room Agent software and the panels, and between

the panels and the calendar room server are encrypted.

• Each conference room is assigned a unique room mailbox. This mailbox is restricted so

that it cannot be used for interactive log-ons (the ability to send or receive e-mail).

• As part of the Room Agent software configuration process, the administrator enters

the authentication information for each room. These values are sent as part of the

configuration file to the panel (see Communications Settings Window on page 19).

No other user ids or passwords are used.

• The software encrypts the account data. If a password is displayed on the user

interface it is obscured, and any sensitive information is encrypted when stored on the

administrator PC.

• Administrators can choose to save the panel configurations, including the account

credentials, on their PCs in a password-protected file.

NOTE: The protected configuration files include the authentication data for each

account. Use discretion when allowing access to these files.

• All panels are password protected. The system administrator can change the panel

password from the configuration software.

NOTE: All panels ship with the default, case-sensitive, password “extron.” Extron

strongly recommends that you change the password for each panel during the

configuration process.

Room Scheduling System • Introduction 4

Network Traffic

The traffic generated on the network consists of requests for data and responses from the

room calendar server. Communications occur at regular intervals, such as when requesting

meetings, sending meeting invitations, or when administrators retrieve an activity file for a

room from the panel. Panel configuration, typically completed once during the initial setup

of the system, also produces traffic on the network. The panel provides options to create

an ad hoc meeting, extend a meeting, end a meeting, and confirm a meeting using the

Check-In button, provided that these options were made available to the user when the

administrator configured the panel.

Compatible Panels

The following Extron panel models are compatible with the Room Agent software:

• TLS 520M and TLP Pro 520M Panels — A 5-inch (measured diagonally),

wall-mounted panel with an 800x480 capacitive glass touchscreen.

• Dimensions — Enclosure: 5.43" W x 3.74" H x 1.64" D

(13.8 cm W x 9.5 cm H x 4.2 cm D)

Faceplate: 6.31" W x 4.61" H (16.0 cm W x 11.7 cm H)

• Mounting options —

• The panel can be mounted in a wall.

• The panel can be mounted on a non-porous surface, such as a conference

room window with the optional Extron SMB 1 Low Profile Surface Mount Box

and GMK 1 Glass Mount Kit.

• TLS 525M Scheduling Panel — A 5-inch (measured diagonally), wall-mounted panel

with an 800x480 capacitive glass touchscreen.

• Dimensions — Enclosure: 6.08" W x 4.03" H x 1.22" D

(15.4 cm W x 10.2 cm H x 3.1 cm D)

• Mounting options —

• The panel can be mounted in a wall with an optional RWM 1 Recessed Wall

Mount Kit.

• The panel can be mounted on a non-porous surface, such as a conference

room window with the optional Extron SMK 1 Surface Mount Kit.

• TLS 725M Scheduling Panel — A 7-inch (measured diagonally), wall-mounted panel

with a 1024x600 capacitive touchscreen.

• Dimensions — 7.24" W x 5.05" H x 1.20" D

18.39 cm H x 12.83 cm H x 3.05 cm D

• Mounting options — The panel can be mounted on a non-porous surface, such

as a conference room window with the optional Extron SMK 2 Low Profile Surface

Mount Kit. It can be mounted to a wall with the optional RWM 2 Recessed Wall

Mount Kit.

• TLS 1022M Scheduling Panel — A 10.1-inch (measured diagonally), wall-mounted

panel with a 1024x600 capacitive touchscreen.

• Dimensions — 7.58" H x 10.51" W x 0.80" D

(193 mm H x 267 mm W x 20 mm D)

• Mounting — The panel can be mounted in a wall.

Dieses Handbuch passt für folgende Modelle

Inhaltsverzeichnis

Andere Extron electronics Steuerungssystem Handbücher

Extron electronics

Extron electronics TLP 1000MV Bedienungsanleitung

Extron electronics

Extron electronics TouchLink TLP Pro 1220 Series Bedienungsanleitung

Extron electronics

Extron electronics VCA 100 Bedienungsanleitung

Extron electronics

Extron electronics TouchLink TLP Pro 525C Series Bedienungsanleitung

Extron electronics

Extron electronics TouchLink TLP 350CV Bedienungsanleitung

Extron electronics

Extron electronics TLC Pro 526M Series Bedienungsanleitung

Extron electronics

Extron electronics TouchLink Bedienungsanleitung

Extron electronics

Extron electronics TouchLink TLP Pro 520M Bedienungsanleitung

Extron electronics

Extron electronics TouchLink TLP Pro 725C Series Bedienungsanleitung

Extron electronics

Extron electronics HD CTL 100 Bedienungsanleitung

Extron electronics

Extron electronics TLP Pro 720M Bedienungsanleitung

Extron electronics

Extron electronics TLI Pro 201 Bedienungsanleitung

Extron electronics

Extron electronics TLI Pro 101 Bedienungsanleitung

Extron electronics

Extron electronics TLP Pro 525 Series Bedienungsanleitung

Extron electronics

Extron electronics TLI Pro 201 Bedienungsanleitung

Extron electronics

Extron electronics TouchLink Pro Bedienungsanleitung

Extron electronics

Extron electronics TouchLink TLP Pro 520M Bedienungsanleitung

Extron electronics

Extron electronics EBP 100 Bedienungsanleitung

Extron electronics

Extron electronics HD CTL 100 Bedienungsanleitung

Extron electronics

Extron electronics TouchLink TLC Pro 526M Series Bedienungsanleitung

Extron electronics

Extron electronics IPL EXP I/O Series Bedienungsanleitung

Beliebte Steuerungssystem Handbücher anderer Marken

Pentair Pool Products

Pentair Pool Products Compool Bedienungsanleitung

ComfortNET

ComfortNET CTK04 Bedienungsanleitung

Fireye

Fireye InSight II 95DSS3 Bedienungsanleitung

CAME

CAME G3000 Bedienungsanleitung

Idemia

Idemia MorphoAccess VP MD Bedienungsanleitung

Axis

Axis P1445-LE-3 Bedienungsanleitung

HEIDENHAIN

HEIDENHAIN TNC 150 B Bedienungsanleitung

CNC-Step

CNC-Step High-Z T-Series Bedienungsanleitung

Doosan

Doosan DVF Series Bedienungsanleitung

Honeywell

Honeywell KAP 140 Bedienungsanleitung

Honeywell

Honeywell vk41 series Bedienungsanleitung

AirBench

AirBench FPW Installationsanleitung

Cypress

Cypress HHR-3160 Bedienungsanleitung

CAME

CAME GLT40AOS Bedienungsanleitung

Zonex

Zonex GEN II -VVT Benutzerhandbuch

Altronics

Altronics K 9650 Bedienungsanleitung

micro-trak

micro-trak RoadMaster Bedienungsanleitung

micro-trak

micro-trak Calc-An-Acre II Bedienungsanleitung