Gestetner F550 Handbuch

Server Domain Authentication

Thank you for purchasing this machine. This manual will familiarize you with

all domain authentication functions.

Server Domain Authentication

Authentication limits machine access to users Windows 2000, Windows Server

2003, or Windows NT4.0 domain controller. This new function allows the authen-

tication administrator to improve security by monitoring machine usage. Both

the authentication administrator, only who can make settings for Server Domain

Authentication, and users must make settings beforehand to use the authentica-

tion function. Users obtain machine access when the necessary settings are made.

The authentication administrator can also make settings using a Web browser.

❖

❖❖

❖When Authentication Is On

Users must obtain access rights via Windows 2000, Windows Server 2003, or

Windows NT4.0 domain controller each time they want to use the machine.

Machine access is given only to users with a Windows domain controller ac-

count. To obtain access rights, contact the authentication administrator.

❖

❖❖

❖Authentication Administrator Settings

The authentication administrator can only be a privileged administrator who

can limit machine access to authenticated users using Windows 2000, Win-

dows Server 2003, or Windows NT4.0 domain controller. Also, the authenti-

cation administrator can control transmission functions using the User

Notification function, with which the administrator can specify the sender.

These settings can be made by the authentication administrator.

❖

❖❖

❖Making Settings Using a Web Browser

As well as the machine’s control panel, authentication administrator can

make authentication function settings using a Web browser (Netscape Navi-

gator, Microsoft Internet Explorer, etc.).

Important

❒Contact your service representative if you want to use Server Domain Au-

thentication.

Note

❒The authentication ID and the password for Server Domain Authentication

must be entered using up to 20 characters.

❒The administrator needs to make other settings also (Network Settings, IP-

Fax Parameter Settings, Others Settings, Box Settings) to use the authentica-

tion function. See Chapter 2 ”Getting Started” in the NIC FAX UNIT TYPE410

manual.

❒Even when Server Domain Authentication is turned off, the administrator

must always enter the authentication administrator password, even to make

settings of non-authentication functions (Network Settings, Box Settings).

❒While Server Domain Authentication is on, Restricted Access is not available.

See Chapter 1 “Restricted Access Display” in the Basic Features manual.

Server Domain Authentication

Using the Machine When

Authentication Is On

This describes function settings for

general machine users. To use every

machine function, all users must be

authenticated to obtain access rights

via Windows 2000, Windows Server

2003, or Windows NT4.0 domain con-

troller.

If your authentication fails, check

your authentication ID and password

are correct. If your authentication

fails again, contact the authentication

administrator.

Obtaining Access Rights

To use the machine, users with Win-

dows 2000, Windows Server 2003, or

Windows NT4.0 domain controller

accounts must obtain access rights be-

forehand. Only users registered on

the domain controller, by the authen-

tication administrator, can have ac-

cess.

AEnter your authentication ID

(same as your Windows log on ac-

count), and then press the {

{{

{OK}

}}

}

key.

BEnter your password (same as

your Windows log on password).

CPress the {

{{

{OK}

}}

}key.

The machine proceeds to the

standby display.

Note

❒After using the machine, the

machine overrides your access

rights, to prevent others from

using it under your identity.

❒The machine automatically re-

turns to the authentication dia-

log display for a specified

period of time. See Chapter 6

“Auto Reset Timer ”in the Ad-

vanced Features manual.

❒After overriding access rights,

you must obtain them again in

order to use the machine.

-User Notification Using

Sender's E-mail Address

during Authentication

When you send e-mail from this ma-

chine after obtaining access rights, the

machine notifies the sender informa-

tion. The authentication administra-

tor selects which items of sender

information are sent:

ASender e-mail address :

“From: sales2@company.com”

BSender name and machine's e-mail

address :

“From: sales2<m00001@compa-

ny.com>”

CMachine's e-mail address :

“From: [email protected]”

Consult the authentication adminis-

trator to find out which sender infor-

mation are sent.

Server Domain Authentication

Authentication Administrator

Settings

This describes function settings for

the authentication administrator as

follows:

•WINS (Windows Internet Name

Service) Server Settings

•Server Domain Authentication Set-

tings (Turn Server Domain Au-

thentication On, Server Domain

Name Settings, Authentication

Administrator Password Settings)

•User Notification with Sender's E-

mail Address during Authentica-

tion

•E-mail Settings for User Notifica-

tion

WINS (Windows Internet Name Service)

Server Settings

WINS acts as the name server, where

the NetBIOS stores the name data-

base, and handles name resolution

(instead of DNS in Windows based

environment).

WINS settings must be made even in

Windows 2000 or newer environ-

ments when using this machine.

APress the {

{{

{User Tools}

}}

}key.

Note

❒Make sure the machine shows

the standby display. If it does

not, see Chapter 1 “Standby

Display”in the Basic Features

manual.

BPress the 0

0or 1

1key to display

"2. Fax Features".

CPress the {

{{

{OK}

}}

}key.

DPress the 0

0or 1

1key to display

"4. Key Op. Tools" .

EPress the {

{{

{OK}

}}

}key.

FPress {

{{

{2}

}}

}{

{{

{2}

}}

}{

{{

{2}

}}

}{

{{

{2}

}}

}, and then

press the {

{{

{OK}

}}

}key.

GPress the 0

0or 1

1key to display

"15. Network".

Note

❒The number of the function dif-

fers depending on the options

installed.

HPress the {

{{

{OK}

}}

}key.

IEnter the authentication adminis-

trator password.

Note

❒At first log on, press the {

{{

{OK}

}}

}

key to continue the settings.

❒Once you set the authentication

administrator password, you

need to enter it to continue the

settings.

JPress the {

{{

{OK}

}}

}key.

KPress the 0

0or 1

1key to display

"1. TCP/IP" .

LPress the {

{{

{OK}

}}

}key.

MPress the 0

0or 1

1key to display

"11. WINS Server Addr.”

NPress the {

{{

{OK}

}}

}key.

OEnter the WINS server address

using the number keys.

PPress the {

{{

{OK}

}}

}key.

The display returns to the “11.

WINS Server Addr.”settings menu.

Server Domain Authentication

Server Domain Authentication Settings

This describes how to make settings

to use Server Domain Authentication.

APress the {

{{

{User Tools}

}}

}key.

Note

❒Make sure the machine shows

the standby display. If it does

not,, see Chapter 1 “Standby

Display”in the Basic Features

manual.

BPress the 0

0or 1

1key to display

"2. Fax Features".

CPress the {

{{

{OK}

}}

}key.

DPress the 0

0or 1

1key to display

"4. Key Op. Tools" .

EPress the {

{{

{OK}

}}

}key.

FPress {

{{

{2}

}}

}{

{{

{2}

}}

}{

{{

{2}

}}

}{

{{

{2}

}}

}, and then

press the {

{{

{OK}

}}

}key.

GPress the 0

0or 1

1key to display

"15. Network".

Note

❒The number of the function dif-

fers depending on the options

installed.

HPress the {

{{

{OK}

}}

}key.

IEnter the authentication adminis-

trator password.

Note

❒At first log on, press the {

{{

{OK}

}}

}

key to continue the settings.

❒Once you set the authentication

administrator password, you

need to enter it to continue the

settings.

JPress the {

{{

{OK}

}}

}key.

KPress the 0

0or 1

1key to display

"4. Server Auth.".

LPress the {

{{

{OK}

}}

}key.

MFollow the procedures below to

make settings for the following

functions.

Turn Server Domain

Authentication On

AConfirm "1. Serv.Domain Au-

th.”appears, and then press the

{

{{

{OK}

}}

}key.

BPress 0

0or 1

1key to select

“On".

CPress the {

{{

{OK}

}}

}key.

The display returns to the “1.

Serv.Domain Auth.”settings

menu.

Server Domain Name Settings

The server domain name is the IP

address of Windows 2000, Win-

dows Server 2003, or Windows

NT4.0 domain controller which us-

ers access for authentication.

APress the 0

0or 1

1key to dis-

play "2. Server Domain Name”.

Server Domain Authentication

BPress the {

{{

{OK}

}}

}key.

CEnter the server domain name.

Note

❒If you make a mistake, press

the {

{{

{Clear/Stop}

}}

}key to try

again.

❒The server domain name

must be entered using up to

15 characters.

DPress the {

{{

{OK}

}}

}key.

The display returns to the “2.

Server Domain Name”settings

menu.

Authentication Administrator

Password Settings

After setting the authentication ad-

ministrator password, you must

enter it each time you need to

make settings.

APress the 0

0or 1

1key to dis-

play "3. Auth. Admin. Pwd.”.

BPress the {

{{

{OK}

}}

}key.

CEnter the authentication ad-

ministrator password.

Note

❒If you make a mistake, press

the {

{{

{Clear/Stop}

}}

}key to try

again.

❒Contact your service repre-

sentative if you forget the au-

thentication administrator

password.

❒The password must be en-

tered using up to 20 charac-

ters.

❒Make sure you enter the

password in this setting, as

authentication settings may

be made even without set-

ting the authentication ad-

ministrator password. This

enables other users monitor

or even make changes to au-

thentication settings.

DPress the {

{{

{OK}

}}

}key.

The display returns to the

“3.Auth. Admin. Pwd. ”set-

tings menu.

User Notification with Sender's E-mail

Address during Authentication

Using this machine, senders can be

identified by displaying their e-mail

addresses. This requires use of do-

main controller and this machine’s

Personal Box function. Make the fol-

lowing settings to identify senders by

displaying their e-mail addresses.

Important

❒When users change Windows log

on accounts or passwords, the au-

thentication administrator must

renew Sender's E-mail Address

during Authentication Settings for

user notification. In this case, those

addresses are set and referred us-

ing old Windows log on accounts

(authentication IDs) and pass-

words in the machine, and need to

be changed to notify the sender

correctly. This is why the authenti-

cation administrator should be al-

ways informed about all user's

authentication IDs and passwords.

Server Domain Authentication

APress the {

{{

{User Tools}

}}

}key.

Note

❒Make sure the machine is in

standby mode. To return to

standby, see Chapter 1 “Stand-

by Display”in the Basic Fea-

tures manual.

BPress 0

0or 1

1to display "2. Fax

Features".

CPress the {

{{

{OK}

}}

}key.

DPress 0

0or 1

1to display "4. Key

Op. Tools" .

EPress the {

{{

{OK}

}}

}key.

FPress {

{{

{2}

}}

}{

{{

{2}

}}

}{

{{

{2}

}}

}{

{{

{2}

}}

}, and then

press the {

{{

{OK}

}}

}key.

GPress 0

0or 1

1to display "15. Net-

work".

Note

❒The code for each function that

appears on the display varies

depending on the installed op-

tions or functions settings.

HPress the {

{{

{OK}

}}

}key.

IEnter the authentication adminis-

trator password.

Note

❒At first log on, press the {

{{

{OK}

}}

}

key to continue the settings.

❒Once you set the authentication

administrator password, you

need to enter it to continue the

settings.

JPress the {

{{

{OK}

}}

}key.

KPress 0

0or 1

1to display "4. Server

Auth.".

LPress the {

{{

{OK}

}}

}key.

MPress 0

0or 1

1to display “4. Send-

er's Add.”.

NPress the {

{{

{OK}

}}

}key.

OPress 0

0or 1

1key to select ”Per

User”or “Fixed”.

Note

❒When “Per User”is selected,

each user's e-mail address is no-

tified, and when “Fixed”is se-

lected, only the machine's e-

mail address is notified.

PPress the {

{{

{OK}

}}

}key.

The display returns to the “4.

Sender's Add.”settings menu.

E-mail Settings for User Notification

When you send e-mail from this ma-

chine after obtaining access rights, the

machine notifies the sender informa-

tion. The authentication administra-

tor selects which items of sender

information are sent:

ASender e-mail address:

“From: sales2@company.com”

E-mail Address during Authenti-

cation) as well as the user name

(authentication ID) as the receiver

and the box name.

Then select “Per User”for the

Sender's E-mail Address during

Authentication.

Server Domain Authentication

BSender name and machine's e-

mail address :

“From: sales2 <m00001@compa-

ny.com>”

Do not register the user address as

the receiver, enter user name in the

box name, and set the machine's e-

mail address. See Chapter 1 ”Get-

ting Started”in the NIC FAX UNIT

TYPE410 manual.

Then select “Per User”for the

Sender's E-mail Address during

Authentication.

CMachine's e-mail address:

“From: [email protected]”

Do not register the user address as

the receiver, set the user name in

the box name, and set the ma-

chine's e-mail address. See Chap-

ter 1 ”Getting Started”in the NIC

FAX UNIT TYPE410 manual.

Then select “Fixed”for the Send-

er's E-mail Address during Au-

thentication.

Reference

See Chapter 7 “Personal Boxes”in

the Advanced Features manual.

APress the {

{{

{User Tools}

}}

}key.

Note

❒Make sure the machine is in

standby mode. To return to

standby, see Chapter 1 ”Stand-

by Display”in the Basic Fea-

tures manual.

BPress 0

0or 1

1until "2. Fax Fea-

tures" is displayed.

CPress the {

{{

{OK}

}}

}key.

DPress 0

0or 1

1until "4. Key Op.

Tools" is displayed.

EPress the {

{{

{OK}

}}

}key.

FPress {

{{

{2}

}}

}{

{{

{2}

}}

}{

{{

{2}

}}

}{

{{

{2}

}}

}, and then

press the {

{{

{OK}

}}

}key.

GPress 0

0or 1

1until "23. Box Set-

tings" is displayed.

Note

❒The code for each function that

appears on the display varies

depending on the installed op-

tions or functions settings.

HPress the {

{{

{OK}

}}

}key.

IEnter the authentication adminis-

trator password.

Note

❒At first log on, press the {

{{

{OK}

}}

}

key to continue the settings.

❒Once you set the authentication

administrator password, you

need to enter it to continue the

settings.

JConfirm “1. Prg/Chg Persnl. Box”

appears, and then press the {

{{

{OK}

}}

}

key.

KEnter the SUB code you want to

program as a Personal Box.

LPress the {

{{

{OK}

}}

}key.

Server Domain Authentication

MPress the name of the box(user's

authentication ID).

NPress the {

{{

{OK}

}}

}key.

If you do not want to program a

password, proceed to step P.

Note

❒For the sender information to

appear, the box name must be

the same as the Windows 2000,

Windows Server 2003, or Win-

dows NT4.0 domain controller

user account.

❒Each box must have a different

name, to enable correct user no-

tification.

Important

❒If an unregistered user of a Per-

sonal Box sends e-mail, only the

machine address appears as the

sender information. To display

e-mail address for all users, all

users with Windows 2000, Win-

dows 2003, or Windows NT4.0

domain controller accounts

must be registered in the Per-

sonal Box, using the same user

ID as their Windows log on ac-

count.

❒If the same authentication ID for

Server Domain Authentication

is registered for more than two

users, these, including “*”and

“#”, are referred in SUB code or-

der. The authentication admin-

istrator can check these by

printing out the Box List. See

Chapter 7 “Box Settings”in the

Advanced Features manual.

OEnter the password you want to

program.

PPress the {

{{

{OK}

}}

}key.

QPress 0

0or 1

1to select “Yes”.

RPress the {

{{

{OK}

}}

}key.

SSpecify the Quick Dial key or

Speed Dial in which the delivery

destination is stored.

TPress the {

{{

{OK}

}}

}key.

The address entered as the receiver

is the e-mail address of the fax

sender.

RDS (Remote Diagnostic System)

If your machine has a problem, a ser-

vice representative can perform vari-

ous diagnostic tasks over the

telephone line from the service sta-

tion to try to find out what is wrong

with your machine. The service repre-

sentative can also use RDS to change

some of your machine's settings, if

you request it.

RDS is active while Server Domain

Authentication is on. The administra-

tor can however disable this function,

to prevent unauthorized access via

RDS.

Server Domain Authentication

APress the {

{{

{User Tools}

}}

}key.

BPress 0

0or 1

1until "2. Fax Fea-

tures" is displayed.

CPress the {

{{

{OK}

}}

}key.

DPress 0

0or 1

1until " 4. Key Op.

Tools" is displayed.

EPress the {

{{

{OK}

}}

}key.

FPress {

{{

{2}

}}

}{

{{

{2}

}}

}{

{{

{2}

}}

}{

{{

{2}

}}

GPress the {

{{

{OK}

}}

}key.

HPress 0

0or 1

1until " 21. RDS

On/Off" is displayed.

Note

❒The code for each function that

appears on the display varies

depending on the installed op-

tions or functions settings.

IPress the {

{{

{OK}

}}

}key.

JPress 0

0or 1

1to select “On”or

“Off”.

KPress the {

{{

{OK}

}}

}key.

Making Settings Using Web

Browser

Functions You Can Check or Set Up

The authentication administrator can

check conditions or change settings of

the following items using a Web

browser :

•Boxes

•WINS (Windows Internet Name

Service) server address

•Server Domain Authentication

•Server Domain Name

•Sender's E-mail Address during

Authentication

•

Authentication Administrator Pass-

word

Note

❒Only the authentication adminis-

trator can monitor and change the

Boxes settings.

❒The administrator needs to make

other settings also (TCP/IP, Oth-

ers, Boxes) to use the authentica-

tion function. See Chapter 9

“Making Settings through a Web

Browser”in the NIC FAX UNIT

TYPE410 manual and Chapter 7

“Key Operator Settings”in the Ad-

vanced Features manual.

❒Even when Server Domain Au-

thentication is turned off, the ad-

ministrator must always enter the

authentication administrator pass-

word, even to make settings for

non-authentication functions (Box-

es Settings, TCP/IP Settings, E-

Mail Settings, IP-Fax Settings,

Backup Receiver Settings, Others

Settings, etc).

Server Domain Authentication

Web Browser Log on by Authentication

Administrator

Server Domain Authentication set-

tings can also be made using a Web

browser.

AEnter the IP address of the ma-

chine in the Web browser.

BClick [Administrator Mode]on the

top page.

CEnter the Administrator's pass-

word, and then click [OK].

You do not need to enter the user

name.

DClick [Configuration].

EClick [Setup].

FEnter the authentication adminis-

trator password when you use

Boxes and Setup (except General).

Note

❒For settings using a Web brows-

er, the authentication adminis-

trator password is not required

for the [Setup]- [General]set-

tings and [Authentication Admin.

Password]settings. For other set-

tings ( [Boxes]and [Setup]except

[General]), the authentication

administrator password must

be entered.

❒When moving from non-au-

thentication settings ([Setup]-

[General]settings and [Authenti-

cation Admin. Password]settings)

to authentication settings ([Box-

es]and [Setup]except [General]

), the authentication administra-

tor password is required.

❒When moving from authentica-

tion settings to non-authentica-

tion settings, the authentication

administrator password is not

required.

❒

When moving from authentica-

tion settings to other authentica-

tion settings, the authentication

administrator password is not

required, as authentication ad-

ministrator password is already

entered at the first settings.

GMake the necessary settings.

HClick [Exit Administrator Mode].

You can log off from administra-

tor settings screen.

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