Kyocera KM-3035 Bedienungsanleitung

1-1

Table of Contents

Introduction .................................................................................... 1-1

Security Kit Functions ................................................................... 1-4

Security Kit Installation Procedures ............................................ 1-9

Error Messages ............................................................................ 1-12

Introduction

This operation guide contains information about the proper use of the Data

Security Kit (A) (hereinafter “Security Kit”), as well as cautionary notes relating

to its use. Be sure to carefully read this operation guide before using the

Security Kit. The individual responsible for operating the copy machine and for

copy machine security (hereinafter referred to as “administrator”) should also

read this guide. The administrator should store this guide in a secure place.

Attachments

The Security Kit comes with the following items:

• Security key (service personnel will attach to copy machine.)

• Operation guide (this manual)

• Installation guide (for use by service personnel)

About The Security Kit

The copy machine temporarily stores the original document read as electronic

data onto an internal hard disk. Copies are made using this data. After a copy

is made, the data is no longer recognized by the copy machine, yet remains

stored on the copy machine's hard disk until it is overwritten by other data.

Because of this process, specialized tools could be illicitly used to directly read

the hard disk area and recover old data. The Security Kit overwrites old data,

and rewrites the entire data storage area to ensure that data cannot be

recovered.

The Security Kit secures data on the copy machine’s internal hard drive, but

does not protect any other kind of data (data sent to the computer, etc.).

Additionally, if even one of the conditions necessary for the operation of the

Security Kit as described below is not met, the security of such an environment

could be compromised.

1-2

Security Kit Operational Requirements

The following conditions are required for the safe operation of the Security Kit.

Safe Installation Environment

Make sure that the copy machine is installed in a safe location where the

machine cannot be damaged, where the hard disk cannot be removed while an

operation is being executed, and where unauthorized personnel cannot easily

enter.

Network Safety

The copy machine should be protected from unauthorized external network

access through the installation of a proper network security system such as a

firewall.

Reliable Administrator

The copy machine administrator should be reliable and thoroughly understand

the content of this operation guide and how to properly operate the copy

machine.

Operating in Security Mode

Always operate the copy machine in security mode. (See explanation of

security mode below for further details.)

1-3

About Security Mode

Security mode refers to the machine status in which the Security Kit has been

installed on the copy machine and is functioning properly. A hard disk icon

displays in the right upper corner of the copy machine touch panel when in

security mode.

(The hard disk icon displays on the screens of the copy, printer, scanner, and

fax functions.)

Note You can determine the operational status of the automatic delete function by

monitoring changes to the image of the hard disk icon. See page 1-6 Display

during automatic delete for further details.

Combine

AMS

Reduce

/Enlarge

APS

Orig.image

quality

Reduce

/Enlarge

Exposure

mode

Auto

Exposure

Ready to copy. Set

Paper Size

Bypass

Color

Plain Plain

Plain

Sort/

Finished

Sort:Off

Sort:On

Basic User choice Program

Function

11x81/2"

81/2x11"

11x81/2"

Recycled

Hard disk icon

1-4

Security Kit Functions

Automatic Delete Function

Function details

Overwrites and deletes old document data when copy or print output

completes.

Deletion method

“NSA-recommended Method” or “Once-overwrite Method” See page 1-

10 Step 3: Hard Disk Delete Method Setting for further details.

Execution timing

Automatically deletes data when a job completes and old data exists.

Data deleted

See page 1-7 Data deleted through the automatic delete function

for further details.

Delete-in-Progress Screen

The hard disk icon flashes (See page 1-6 Display during automatic

delete for further details.)

Deletion Time

Security Kit

Copy

Function

Scanner

Function

Printer

Function

Hard Disk

Sends to

computer

Output

1 Monitors the status of

operations, deletes old

image data.

2 Formats the hard disk.

Temporarily

stores original

document data

The fax function does not use the hard disk, so a Security Kit function does not

delete fax data.

Optional Hard Disk

1-5

Format Function

Differs depending upon amount of data to delete.

Function details

Overwrites and deletes the entire hard disk.

Deletion method

“NSA-recommended Method” or “Once-overwrite Method” See page 1-

10 Step 3: Hard Disk Delete Method Setting for further details.

Execution timing

Execution through the operation panel (See page 1-11 Step 4: Hard

Disk Format for further details.)

Data deleted

See page 1-8 Data deleted through the format function for further

details.

Delete-in-Progress Screen

Formatting Hard Disk displays.

Deletion Time

See page 1-8 Time needed to format for further details.

1-6

Hard Disk Delete Method

You can select either of the following two ways to delete data:

Display during automatic delete

Important!

To avoid damaging the hard disk, do not shut off power to the copy machine

during an automatic delete (while the hard disk icon is flashing).

Once-overwrite Method

Overwrites the entire area used to store old document data with zeroes

to render recovery of the document data impossible. The entire hard

disk is overwritten with zeroes during a format operation.

NSA-recommended Method (Default)

This is the NSA (US National Security Agency)-recommended Method.

The area to be deleted is overwritten twice with a random pattern and

then a third and final time with zeroes. This method takes longer to

execute than the “Once-overwrite Method”, but because even highly-

sophisticated recovery methods is unable to recover the deleted data,

this method provides higher security.

Icon display Details

The hard disk contains old data.

Alternating Deleting old data.

Data old deleted.

Combine

AMS

Reduce

/Enlarge

APS

Orig.image

quality

Reduce

/Enlarge

Exposure

mode

Auto

Exposure

Ready to copy. Set

Paper Size

Bypass

Color

Plain Plain

Plain

Sort/

Finished

Sort:Off

Sort:On

Basic User choice Program

Function

11x81/2"

81/2x11"

11x81/2"

Recycled

Hard disk icon

1-7

Data deleted through the automatic delete function

Data deleted through the automatic delete function are as follows.

Note If copying or scanning is cancelled while underway, deletion of the original

document data written to the hard disk starts immediately.

Copy Function

The original document data of a copy when output is complete.

The original document data stored through a document management

function, deleted by a user.

Printer Function (when optional hard disk is installed)

Print data when multiple copies are output.

Print data in private print mode when output completes and print data

from the virtual mailbox function.

Print data after quick copy or proof and hold (deleted after power is

shut off and turned on again).

Data deleted by the user through quick copy, proof and hold, private

print mode, job storage mode, virtual mailbox functions.

Scanner Function

Scanned original document data

1-8

Data deleted through the format function

Data deleted through the format function are as follows.

Time needed to format

Time needed to format are as follows.

Copy Function

Department management data

Original document data stored with the document management

function

Printer Function (when optional hard disk is installed)

Data stored in job storage mode

Program data

Optional font

Macro data

Scanner Function

Common book

Deletion method Formatting time (Hard Disk Capacity)

Once-overwrite Method Approx. 1 hour (20 GB)

NSA-recommended Method Approx. 3 hours [Copier function] (20 GB)

Approx. 4 hours [Printer function] (20 GB)

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