Kyocera FS FS-C8500DN Bedienungsanleitung

Data Security Kit (E)

Operation Guide (for Printer)

Introduction

This Operation Guide explains the procedures for installing and operating

the optional Data Security Kit (E) (hereinafter called Security Kit) and the

procedure for system initialization.

Instructions for General Users (for Both General Users and

Administrators)

• Introduction .........................................................................................2

• Message Display After the Security Kit is Installed.............................3

Instructions for Administrators (for Those in Charge of Installation

and Operation of the Security Kit)

• Installing the Security Kit.....................................................................4

• Changing Data Security Functions......................................................5

• System Initialization ............................................................................8

• Warning Message ...............................................................................9

Security Kit Functions

The security kit enables overwriting and encryption.

Overwriting

The printer temporarily stores print jobs as data in the hard disk, and

prints from that data. Users can also store various types of data in the

hard disk. As the data storage area used for such data remains in the hard

disk as is until it is overwritten by other data, the data stored here remains

restorable using special tools for undesirable use.

The security kit deletes and overwrites (hereinafter collectively referred to

as overwrite(s)) the unneeded data storage area used for the output data

or deleted data to ensure that data cannot be restored.

Overwriting is performed automatically, without user intervention.

Overwrite Methods

There are two overwrite methods, which can be switched at any time.

• Once Overwrite Method

Overwrite a target storage area of the hard disk (for overwriting) or

entire hard disk (for system initialization) with zeroes to disable data

restoration.

• 3-time Overwrite Method (default)

Overwrite the same target storage area of the hard disk as mentioned

above with a random pattern twice and then with zeroes to prevent

data restoration. This method with its higher degree of security makes

data restoration much more difficult than the Once Overwrite method

even by a sophisticated restoration tool.

This method may take more time than Once Overwrite method to

process a larger amount of data.

Encryption

The printer stores Custom Box and Job Box data in the hard disk. It

means the data could be possibly leaked or tampered with if the hard disk

is stolen.

The security kit encrypts data before storing it in the hard disk. It

guarantees higher security because no data cannot be decoded by

ordinary output or operations.

Encryption is automatically performed and no special procedure is

required.

Instructions for General Users (for Both General Users and Administrators)

Note When you cancel a job, the printer immediately starts

overwriting the data that has been already stored in the hard disk.

CAUTION Encryption helps enhance security. However, data stored

in a Custom Box or Job Box can be decoded by the normal printing

operation. Never store confidential data in a Custom Box or Job Box.

Functions of Security Kit

Message Display After the Security Kit is

Installed

When the security kit has been installed and is running properly,

Overwriting appears in the message display while unneeded data is

being overwritten.

Security Kit

Hard disk

Print Jobs

1. Overwrite unneeded area of data.

2. Encryption ( ) / Decoding ( )

Ready to print.

Overwriting.

[ Toner ]

CAUTION Do not turn the power switch off during overwriting. It

may crash the hard disk.

Note If you turn the printer off at the power switch during

overwriting, data may not be overwritten completely from the hard

disk. Turn the printer back on at the power switch. Overwriting

automatically resumes.

Installing the Security Kit

The Security Kit Contents

The security kit package includes:

• License Certificate

• Installation Guide (for service personnel)

Before Installation

• The system will be initialized during installation of the security kit. This

means that the data stored in the hard disk will be all overwritten.

Special attention should be given if you install the security kit on the

printer currently used.

•Data Security will be added to the Security menu of the menu

selection system.

Installation

Installation of the security kit should be performed by the service

personnel.

The only thing required by the administrator during the installation is to

enter the encryption code.

Encryption Code

An encryption code of 8 alphanumeric characters (0 to 9, A to Z, a to z)

to encrypt data needs to be entered. By default, the code is set 00000000.

As an encryption key is then created from this code, it is safe enough to

continue using the default code.

After Installation

After installing the security kit, you can change the security password as

well as the method for overwriting the entire hard disk.

The changes could be given as required, either at installation or later.

Refer to page 5 for the procedures.

Instructions for Administrators (for Those in Charge of Installation and Operations

of the Security Kit)

CAUTION Be sure to remember the encryption code you entered. If

you need to enter the encryption code again for some reason and

you do not enter the same encryption code, all the data stored on the

hard disk will be overwritten as a security precaution.

Changing Data Security Functions

Enter the security password to change data security functions.

1Press [MENU].

2Press Uor Vto select Security.

3Press [OK]. The Admin. ID screen appears.

4Enter the administrator ID. Use the Yor Zto select a number and

then press [OK] to enter the number.

You can go back one character by pressing [Bckspace] ([Left

Select]).

For information on how to set the administrator ID, refer to the

printer’s Operation Guide.

5Press [Next] ([Right Select]). The Admin. Password screen

appears.

6Enter the administrator password. Use the Yor Zto select a number

and then press [OK] to enter the number.

You can go back one character by pressing [Bckspace] ([Left

Select]).

For information on how to set the administrator password, refer to the

printer’s Operation Guide.

7Press [Login] ([Right Select]). If the entered ID and password are

correct, the Security menu screen appears. If the entered ID and

password are incorrect, the Admin. ID menu screen reappears.

(You are returned to step 3.)

8In the Security menu, press Uor Vto select Data Security.

9Press [OK]. The Password screen appears.

10Enter the security password. Press U, V, Yor Zto select

characters, and then press [OK] to enter the password.

You can go back one character by pressing [Bckspace] ([Left

Select]).

Admin. ID:

(1 - 16 digit)

123456789

[Bckspace] [ Next ]

Admin. Password:

(0 - 16 digit)

123456789

[Bckspace] [ Login ]

Security:

Network Security

I/F Block Set.

Security Level

[ Exit ]

Password:

•••••

abcdefghijklmnopqrst

uvwxyzABCDEFGHIJKLMNO

[Bckspace] [ Enter ]

11Press [Enter] ([Right Select]). If the entered security password is

correct, the Data Security menu screen appears. If the entered

security password is incorrect, the Password screen reappears.

(You are returned to step 9.)

Changing Security Password

You can customize the security password so that only the administrator

can use the security kit.

1In the Data Security menu, press Uor Vto select Security

Passwd.

2Press [OK]. The New Password screen appears.

3Enter a new security password. Press U, V, Yor Zto select

characters, and then press [OK] to enter the password.

You can go back one character by pressing [Bckspace] ([Left

Select]).

The security password must be 6 to 16 alphanumeric characters.

4Press [Enter] ([Right Select]). The Confirm Password screen

appears.

5For confirmation, enter the new security password once again. Press

U, V, Yor Zto select characters, and then press [OK] to enter the

password.

You can go back one character by pressing [Bckspace] ([Left

Select]).

Data Security:

Data Overwrite

Security Passwd

Initialization

[ Exit ]

New Password:

•••••

abcdefghijklmnopqrst

uvwxyzABCDEFGHIJKLMNO

[Bckspace] [ Enter ]

CAUTION Avoid any easy-to-guess numbers for the security

password (e.g. 11111111 or 12345678).

Confirm Password:

•••••

abcdefghijklmnopqrst

uvwxyzABCDEFGHIJKLMNO

[Bckspace] [ Enter ]

6Press [Enter] ([Right Select]). The new security password is

entered. The Data Security menu screen appears.

If the security password do not match, the New Password screen

reappears. Enter the security password once more, starting again

from the beginning. (You are returned to step 2.)

Changing the Method for Overwriting the Entire Hard Disk

Change the method for overwriting the entire hard disk. Refer to

Overwriting on page 2 for details.

1In the Data Security menu, press Uor Vto select Data Overwrite.

2Press [OK]. The Data Overwrite screen appears.

3Press Uor Vto select the hard disk overwrite method.

4Press [OK]. The overwrite method is entered. The Data Security

menu screen appears.

Data Security:

Data Overwrite

Security Passwd

Initialization

[ Exit ]

New Password:

•••••

abcdefghijklmnopqrst

uvwxyzABCDEFGHIJKLMNO

[Bckspace] [ Enter ]

Note The overwrite methods are used both for overwriting and

system initialization, and cannot therefore be set individually.

Data Overwrite:

Once Overwrite

*3-time Overwrite

Data Security:

Data Overwrite

Security Passwd

Initialization

[ Exit ]

System Initialization

Overwrite all the data stored in the hard disk when disposing of the printer.

1In the Data Security menu, press Uor Vto select

Initialization.

2Press [OK]. A confirmation screen appears.

3Press [Yes] ([Left Select]). Initialization starts.

If you do not wish to initialize, press [No] ([Right Select]). The Data

Security menu screen appears.

4When the Task is completed. screen appears, turn the power

switch off and then on.

CAUTION If you accidentally turn the power switch off during

initialization, the hard disk might possibly crash or initialization might

fail.

Note If you accidentally turn the power switch off during

initialization, turn the power switch on again. Initialization

automatically restarts.

System Initialization

will start.

Are you sure?

[ Yes ] [ No ]

Task is completed.

turn the main power

switch off and on.

Warning Message

If the encryption code information of the printer has been lost for some

reason, the screen shown here appears when the power is turned on.

1Enter the encryption code that was entered during installation of the

security kit. Press U, V, Yor Zto select characters, and then press

[OK] to enter the password.

You can go back one character by pressing [Bckspace] ([Left

Select]).

2Press [Enter] ([Right Select]). Processing starts.

3When the Task is completed. screen appears, turn the power

switch off and then on.

Encryption Code:

••••••••

abcdefghijklmnopqrst

uvwxyzABCDEFGHIJKLMNO

[Bckspace] [ Enter ]

CAUTION Even though entering a different encryption code can

also enable continuation of a job, this will overwrite all the data

stored in the hard disk. Exercise extreme caution when entering

an encryption code.

The encryption code is not the same as the security password.

Task is completed.

turn the main power

switch off and on.

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