Lexmark XM1140 Bedienungsanleitung

XM1140

User's Guide

September 2016 www.lexmark.com

Machine type(s):

7015

Model(s):

479

Contents

Safety information.........................................................................................7

Conventions...........................................................................................................................................................7

Learning about the printer...........................................................................9

Finding information about the printer.............................................................................................................9

Selecting a location for the printer................................................................................................................ 10

Printer conﬁgurations......................................................................................................................................... 11

Understanding the basic functions of the scanner................................................................................... 12

Using the ADF and scanner glass..................................................................................................................13

Understanding the printer control panel................................................. 14

Using the printer control panel.......................................................................................................................14

Understanding the colors of the Sleep button and indicator lights......................................................14

Understanding the home screen................................................................................................................... 15

Using the touch-screen buttons.....................................................................................................................16

Setting up and using the home screen applications..............................18

Finding the IP address of the computer.......................................................................................................18

Finding the IP address of the printer.............................................................................................................18

Accessing the Embedded Web Server.........................................................................................................18

Customizing the home screen........................................................................................................................19

Understanding the dierent applications.................................................................................................... 19

Activating the home screen applications................................................................................................... 20

Setting up Remote Operator Panel.............................................................................................................. 23

Exporting and importing a conﬁguration.....................................................................................................24

Additional printer setup.............................................................................25

Installing internal options................................................................................................................................ 25

Installing hardware options............................................................................................................................ 30

Attaching cables................................................................................................................................................ 33

Setting up the printer software...................................................................................................................... 34

Networking..........................................................................................................................................................34

Verifying printer setup......................................................................................................................................39

Contents 2

Loading paper and specialty media.........................................................40

Setting the paper size and type.................................................................................................................... 40

Conﬁguring Universal paper settings.......................................................................................................... 40

Loading trays...................................................................................................................................................... 40

Loading the multipurpose feeder..................................................................................................................45

Linking and unlinking trays............................................................................................................................. 49

Paper and specialty media guide............................................................. 52

Using specialty media......................................................................................................................................52

Paper guidelines................................................................................................................................................54

Supported paper sizes, types, and weights...............................................................................................58

Printing......................................................................................................... 61

Printing a document.......................................................................................................................................... 61

Printing from a mobile device........................................................................................................................ 62

Printing from a ﬂash drive............................................................................................................................... 63

Printing conﬁdential and other held jobs....................................................................................................65

Printing information pages..............................................................................................................................67

Canceling a print job.........................................................................................................................................67

Copying........................................................................................................68

Making copies....................................................................................................................................................68

Copying photos................................................................................................................................................. 69

Copying on specialty media...........................................................................................................................69

Customizing copy settings..............................................................................................................................70

Placing information on copies........................................................................................................................75

Canceling a copy job........................................................................................................................................75

Understanding the copy options...................................................................................................................76

E-mailing...................................................................................................... 80

Setting up the e-mail function........................................................................................................................80

Creating an e-mail shortcut............................................................................................................................ 80

E-mailing a document........................................................................................................................................81

Customizing e-mail settings............................................................................................................................83

Canceling an e-mail.......................................................................................................................................... 83

Understanding the e-mail options................................................................................................................ 84

Contents 3

Faxing........................................................................................................... 87

Setting up the printer to fax............................................................................................................................ 87

Sending a fax..................................................................................................................................................... 101

Creating shortcuts........................................................................................................................................... 104

Customizing fax settings................................................................................................................................104

Canceling an outgoing fax............................................................................................................................ 106

Holding and forwarding faxes...................................................................................................................... 106

Understanding the fax options.....................................................................................................................107

Scanning..................................................................................................... 110

Using Scan to Network....................................................................................................................................110

Scanning to an FTP address..........................................................................................................................110

Scanning to a computer or ﬂash drive........................................................................................................ 112

Understanding the scan options...................................................................................................................113

Understanding the printer menus...........................................................116

Menus list............................................................................................................................................................116

Paper menu.........................................................................................................................................................117

Reports Menu....................................................................................................................................................127

Network/Ports menu....................................................................................................................................... 128

Security menu................................................................................................................................................... 137

Settings menu...................................................................................................................................................140

Help menu......................................................................................................................................................... 186

Saving money and the environment...................................................... 187

Saving paper and toner..................................................................................................................................187

Saving energy................................................................................................................................................... 187

Recycling............................................................................................................................................................190

Securing the printer...................................................................................191

Statement of Volatility......................................................................................................................................191

Erasing volatile memory..................................................................................................................................191

Erasing non‑volatile memory.........................................................................................................................191

Finding printer security information............................................................................................................192

Maintaining the printer.............................................................................193

Cleaning printer parts..................................................................................................................................... 193

Contents 4

Checking the status of parts and supplies................................................................................................195

Estimated number of remaining pages......................................................................................................195

Ordering supplies............................................................................................................................................ 195

Storing supplies................................................................................................................................................197

Replacing supplies...........................................................................................................................................197

Moving the printer........................................................................................................................................... 201

Managing the printer............................................................................... 203

Finding advanced networking and administrator information............................................................203

Checking the virtual display.........................................................................................................................203

Setting up e‑mail alerts................................................................................................................................. 203

Viewing reports...............................................................................................................................................204

Conﬁguring supply notiﬁcations from the Embedded Web Server...................................................204

Restoring factory default settings.............................................................................................................. 205

Clearing jams............................................................................................ 206

Avoiding jams.................................................................................................................................................. 206

Identifying jam locations............................................................................................................................... 207

Paper jam in the front door.......................................................................................................................... 208

Paper jam in the rear door............................................................................................................................ 210

Paper jam in the standard bin........................................................................................................................211

Paper jam in the duplex unit......................................................................................................................... 212

Paper jam in trays............................................................................................................................................ 213

Paper jam in the multipurpose feeder........................................................................................................213

Paper jam in the automatic document feeder..........................................................................................215

Troubleshooting........................................................................................ 216

Understanding the printer messages.........................................................................................................216

Solving printer problems................................................................................................................................231

Solving print problems.................................................................................................................................. 236

Solving copy problems..................................................................................................................................263

Solving fax problems..................................................................................................................................... 266

Solving scanner problems............................................................................................................................ 272

Solving home screen application problems.............................................................................................277

Embedded Web Server does not open.....................................................................................................277

Contacting customer support...................................................................................................................... 279

Contents 5

Notices.......................................................................................................280

Product information........................................................................................................................................280

Edition notice...................................................................................................................................................280

Power consumption....................................................................................................................................... 285

Index...........................................................................................................294

Contents 6

Safety information

Conventions

Note: A note identiﬁes information that could help you.

Warning: A warning identiﬁes something that could damage the product hardware or software.

CAUTION: A caution indicates a potentially hazardous situation that could injure you.

Dierent types of caution statements include:

CAUTION—POTENTIAL INJURY: Indicates a risk of injury.

CAUTION—SHOCK HAZARD: Indicates a risk of electrical shock.

CAUTION—HOT SURFACE: Indicates a risk of burn if touched.

CAUTION—TIPPING HAZARD: Indicates a crush hazard.

CAUTION—PINCH HAZARD: Indicates a risk of being caught between moving parts.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to

an appropriately rated and properly grounded electrical outlet that is near the product and easily

accessible.

CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips,

multioutlet extenders, or UPS devices. The power capacity of these types of accessories can be easily

overloaded by a laser printer and may result in a risk of ﬁre, property damage, or poor printer

performance.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near

water or wet locations.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or

performance of procedures other than those speciﬁed in the User’s Guide may result in hazardous

radiation exposure.

This product uses a printing process that heats the print media, and the heat may cause the media to release

emissions. You must understand the section in your operating instructions that discusses the guidelines for

selecting print media to avoid the possibility of harmful emissions.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced.

There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble,

or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions

and local regulations.

This equipment is not suitable for use in locations where children are likely to be present.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot

component, allow the surface to cool before touching it.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or

more trained personnel to lift it safely.

Safety information 7

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal

injury or printer damage:

•Turn the printer o using the power switch, and then unplug the power cord from the electrical outlet.

•Disconnect all cords and cables from the printer before moving it.

•If an optional tray is installed, then remove it from the printer. To remove the optional tray, slide the latch on

the right side of the tray toward the front of the tray until it clicks into place.

•Use the handholds located on both sides of the printer to lift it.

•Make sure your ﬁngers are not under the printer when you set it down.

•Before setting up the printer, make sure there is adequate clearance around it.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, use only the power cord

provided with this product or the manufacturer's authorized replacement.

Use only the telecommunications (RJ‑11) cord provided with this product or a 26 AWG or larger replacement

when connecting this product to the public switched telephone network.

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware

or memory devices sometime after setting up the printer, then turn the printer o, and unplug the power

cord from the electrical outlet before continuing. If you have any other devices attached to the printer,

then turn them o as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, make sure that all external

connections (such as Ethernet and telephone system connections) are properly installed in their marked

plug-in ports.

This product is designed, tested, and approved to meet strict global safety standards with the use of speciﬁc

manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer

is not responsible for the use of other replacement parts.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power

cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects

such as furniture and walls. If any of these things happen, a risk of ﬁre or electrical shock results. Inspect

the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet

before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a service representative.

CAUTION—TIPPING HAZARD: Floor-mounted conﬁgurations require additional furniture for stability.

You must use either a printer stand or printer base if you are using multiple input options. If you

purchased a multifunction printer (MFP) that scans, copies, and faxes, then you may need additional

furniture. For more information, see www.lexmark.com/multifunctionprinters.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately.

Keep all other trays closed until needed.

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this

product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone,

during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the

printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before

proceeding.

SAVE THESE INSTRUCTIONS.

Safety information 8

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

•Connecting the printer

•Installing the printer software

Setup documentation—The setup documentation

came with the printer and is also available at

http://support.lexmark.com.

Additional setup and instructions for using the printer:

•Selecting and storing paper and specialty media

•Loading paper

•Conﬁguring printer settings

•Viewing and printing documents and photos

•Setting up and using the printer software

•Conﬁguring the printer on a network

•Caring for and maintaining the printer

•Troubleshooting and solving problems

User's Guide and Quick Reference Guide—The

guides are available on the Documentation CD.

Note: These guides are also available in other

languages.

Information on setting up and conﬁguring the accessibility

features of your printer.

Lexmark Accessibility Guide—This guide is available

at http://support.lexmark.com.

Help using the printer software Windows or Mac Help—Open a printer software

program or application, and then click Help.

Click

to view context‑sensitive information.

Notes:

•Help is automatically installed with the printer

software.

•The printer software is located in the printer

program folder or on the desktop, depending

on your operating system.

Learning about the printer 9

What are you looking for? Find it here

The latest supplemental information, updates, and customer

support:

•Documentation

•Driver downloads

•Live chat support

•E‑mail support

•Voice support

Lexmark support Web site—

http://support.lexmark.com

Note: Select your country or region, and then select

your product to view the appropriate support site.

Support telephone numbers and hours of operation

for your country or region can be found on the

support Web site or on the printed warranty that came

with your printer.

Record the following information (located on the

store receipt and at the back of the printer), and have

it ready when you contact customer support so that

they may serve you faster:

•Machine Type number

•Serial number

•Date purchased

•Store where purchased

Warranty information Warranty information varies by country or region:

•In the U.S.—See the Statement of Limited

Warranty included with this printer, or go to

http://support.lexmark.com.

•In other countries and regions—See the printed

warranty that came with this printer.

Selecting a location for the printer

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or

more trained personnel to lift it safely.

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to

install any options, then leave enough room for them also. It is important to:

•Set up the printer near a properly grounded and easily accessible electrical outlet.

•Make sure airﬂow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical

Committee 156 standard.

•Provide a ﬂat, sturdy, and stable surface.

•Keep the printer:

–Clean, dry, and free of dust.

–Away from stray staples and paper clips.

–Away from the direct airﬂow of air conditioners, heaters, or ventilators.

–Free from direct sunlight and humidity extremes.

•Observe the recommended temperatures and avoid ﬂuctuations:

Ambient temperature 15.6 to 32.2°C (60 to 90°F)

Storage temperature ‑40 to 60°C (-40 to 140°F)

•Allow the following recommended amount of space around the printer for proper ventilation:

Learning about the printer 10

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