Lexmark MX6500e 6500e Service-Handbuch

Scan to Network and Scan to Network

Premium

Administrator's Guide

Important: This guide is intended for MX6500e.

March 2013 www.lexmark.com

Contents

Overview.....................................................................................................3

Configuring Scan to Network........................................................................4

Configuring a destination..........................................................................................................................4

Configuring destination settings...............................................................................................................4

Configuring LDAP.....................................................................................................................................11

Using Scan to Network...............................................................................13

Scanning documents...............................................................................................................................13

Troubleshooting.........................................................................................14

Scan to Network troubleshooting...........................................................................................................14

The application icon is missing from the home screen.....................................................................................14

An application error has occurred ....................................................................................................................14

A network destination stopped working or is invalid .......................................................................................15

Scanner cannot scan to the selected destination .............................................................................................16

An error occurs when opening a secure PDF file ..............................................................................................17

Appendix....................................................................................................18

Notices.......................................................................................................21

Index..........................................................................................................22

Contents 2

Overview

Scan to Network lets users scan their documents to network destinations specified by the administrator.

After establishing the destinations (shared network folders) in the network, complete the setup process by installing

and configuring the application on the scanner.

The application includes the following advanced features:

•Advanced Imaging—Users can auto‑crop, despeckle, or deskew images, or remove blank pages.

•Advanced Scan Preview—In addition to disabling the scan preview or allowing a preview of the first page,

administrators can enable a preview for all pages. When Advanced Scan Preview is enabled, the user has additional

options available from the preview screen, such as automatic and manual crop, page rotation, contrast, darkness,

and page addition or removal.

•Custom prompting—Administrators can enter custom prompts that will appear on the scanner home screen before

a user scans a document. The information collected from the prompts is included in the scan index file and can be

added to the file name of the scanned document.

•Custom file names—After creating bar code templates or custom prompts, administrators can choose to include

this information in the file name of the scanned document.

•Page Break—This enables the scanner to break a job based on a set of number of pages per file specified by the

administrator or in the page break bar code template.

•Bar Code Discovery—This lets administrators create bar code templates to specify the location and type of bar code

that users will frequently scan. The bar code template can then be added to a scan destination to reduce the amount

of time it takes to scan and identify bar codes on a scanner. The bar code information collected in the scan is included

in the scan index file and can be added to the file name of the scanned document.

Note: Make sure that the page containing the bar code is placed on the scanner glass or loaded into the ADF the

same way as the bar code was recognized by the Bar Code Discovery.

Overview 3

Configuring Scan to Network

Configuring a destination

1From the Embedded Web Server, click Settings > Apps > Apps Management.

2From the list of installed applications, click the name of the application.

3Under Scan Destination, click Add.

Note: You can also edit or delete existing destinations.

4Type a name for the destination and other appropriate information.

5Select Network Folder or FTP Address, and then configure the selected destination.

6Under Authentication Options, select whether to require user authentication for this destination.

Note: The credentials are used to access the network destination.

7In the sections that follow, adjust the settings, if necessary:

•Select check boxes to allow users to modify settings.

•Use radio buttons and drop‑down menus to specify the default settings.

•For more information, see “Configuring destination settings” on page 4.

8Click OK > Apply.

Using the “Set up Scan to Network” feature

1From the Embedded Web Server, click Set up Scan to Network.

2Under Scan Destination, click Add.

Note: You can also edit or delete existing destinations.

3Type the appropriate information to successfully create a destination.

4Under Authentication Options, select whether to require user authentication for this destination.

Note: The credentials are used to access the network destination.

5Click OK.

Configuring destination settings

Name

Type a name for the destination.

Location

Select Network Folder or FTP, and then configure the selected destination.

Configuring Scan to Network 4

Notes:

•To use the LDAP features, the scanner must be configured to use an LDAP server. For more information, see

“Configuring LDAP” on page 11.

•For a list of protocols used or required by the application, see the Readme file.

Network Folder settings and their descriptions

Use To

Address Type the server name or IP address of the network folder in the \\server\share format.

LDAP Path Attribute Type the path attribute for the LDAP server.

Path Suffix Type the path suffix for the LDAP server.

LDAP User ID

Attribute

Type the attribute for the User ID on the LDAP server. This setting will not be visible until something

is typed in the LDAP Path Attribute field.

Domain Type the Windows domain for the destination if the destination resides within a different Windows

domain than the scanner.

WINS Server Type the WINS Server address if the scanner has difficulty connecting with a network folder

destination.

Broadcast Address Type the network broadcast address if the scanner has difficulty connecting with a network folder

destination.

FTP settings and their descriptions

Use To

Address Type the server name or IP address of the network folder in the \\server\share format.

Port Type the port number that the MFP uses to communicate with the FTP server.

LDAP Path Attribute Type the path attribute for the LDAP server.

Path Suffix Type the path suffix for the LDAP server.

LDAP User ID

Attribute

Type the attribute for the User ID on the LDAP server. This setting will not be visible until something

is typed in the LDAP Path Attribute field.

Authentication Options

Use To

Use Kerberos authentication Use a Kerberos ticket to authenticate to network destinations.

Note: This option is available only if the location is set to Network Folder.

Guest (Network

Folder)/Anonymous (FTP)

Allow the user to access the destination without prompting for authentication credentials.

Use MFP authentication

credentials

Prompt the user to enter the authentication credentials set on the scanner when they access

the application from the scanner control panel. The authentication settings for the scanner

must be configured appropriately for this option to work correctly.

Note: Select this option if your scanner has been configured to use access controls and a

security template has been assigned to the “Device Apps” access control. For more

information, see the Embedded Web Server Administrator's Guide at www.lexmark.com.

Configuring Scan to Network 5

Use To

Prompt for username and

password

Prompt the user to enter authentication credentials.

Note: Do not select this option if your scanner has been configured to use access

controls.

Use static username and

password

Use the authentication credentials for the destination as specified in the Username and

Password fields, without requiring the user to enter them at the touch screen.

Scan Settings

Adjust the settings in this section to determine the default settings that will be used for each scan.

1Select the option or use the drop‑down menu next to each setting to set the default value.

2If you want to allow users to modify the default values from the scanner, then select the check box next to the

appropriate feature. If you want to prevent users from modifying the default settings, then clear the check box.

Select To

Paper size Specify the paper size of the original document.

Orientation Specify whether the original document is in portrait or

landscape orientation. Select Portrait if the height of the

page is greater than the width; select Landscape if the width

of the page is greater than the height.

Content Specify the content of the original document to enhance scan

quality.

•Text—This scans original documents that are mostly text

or line art.

•Text/Photo—This scans original documents that are a

mixture of text and graphics or pictures.

•Photo—This scans original documents that are high-

quality photographs or inkjet prints.

•Graphics—This scans original documents that are mostly

business‑type graphics, such as pie charts, bar charts, and

animations.

Sides (Duplex) Allow users to scan one‑sided or two‑sided documents.

•1 Sided—This scans one‑sided documents.

•2 Sided ‑Short Edge—This scans two‑sided documents

that are bound along the short edge of the paper.

•2 Sided ‑Long Edge—This scans two‑sided documents

that are bound along the long edge of the paper.

Configuring Scan to Network 6

Select To

Format Specify the output for the scanned image.

Note: The Secure PDF file format is not available on devices

running the Embedded Solutions Framework (eSF) version

1.2.

•TIFF—This creates multiple files or a single file. The file

size is usually larger than an equivalent JPEG.

Note: If Multi-page TIFF is turned off in the Settings

menu of the Embedded Web Server, then this option

saves one page in each file.

•JPEG—This creates and attaches a separate file for each

page of the original document, viewable on most Web

browsers and graphics programs.

•PDF—This creates a single file with multiple pages,

viewable on Adobe Reader.

•Secure PDF—This creates an encrypted PDF file that

protects the file contents from unauthorized access.

•XPS—This creates a single XPS file with multiple pages,

viewable on an Internet Explorer–hosted viewer and

the .NET Framework, or by downloading a third‑party

standalone viewer.

Resolution Adjust the quality of the scanned document. If users will be

scanning photographs, drawings with fine lines, or

documents with very small text, then increase the resolution

setting.

Notes:

•Higher resolution settings result in larger files.

•The maximum scan resolution for color images is

300 dpi, and the maximum for grayscale images is

600 dpi.

Color Determine if the document will be scanned in color or in black

and white.

Custom Job Scan documents of mixed paper sizes into a single file.

Edge to Edge Determine if the document will be scanned edge to edge.

Contrast Increase or decrease the difference between lights and darks

in a scanned image.

Darkness Adjust how light or dark images will turn out in relation to

the original document.

Shadow Detail Increase or decrease the amount of detail in shadows on a

scanned image.

Background Removal Lighten or darken the background of a scanned image.

Configuring Scan to Network 7

Select To

Scan Preview Determine if the user should see a scan preview of the first

page or not (Off).

If Advanced Scan Preview is enabled, then the user has

additional options available from the preview screen, such

as automatic and manual crop, rotate pages, contrast, and

darkness.

Custom Prompts

With custom prompts, you can require input from users, or deliver messages to them, through the scanner control

panel. To add a custom prompt:

1Under Custom Prompts, select Enable Custom Prompts.

2Click Add.

3From the drop‑down list, select the type of custom prompt you want to add.

4Adjust the settings, and then click Save.

5Use the up and down arrows to arrange the prompts in the order you want them to appear to the user.

You can add six types of prompts to each destination. Required fields are in italics.

Select To

String Require users to enter a text string, such as a user ID.

•Name—This is the name of the prompt. This will not appear on the scanner display.

•Prompt Text—This is the text that will appear on the scanner display.

•Default Value—Type a default value for the prompt response. Users can keep this response or create their

own.

•Minimum Length—This is the minimum number of characters users will be allowed to enter in response to

the Prompt Text.

•Maximum Length—This is the maximum number of characters users will be allowed to enter in response

to the Prompt Text.

•Password (Mask Characters)—If this is set to Yes, then asterisks are shown for each character entered.

Integer Require users to enter a numeric value, such as a PIN.

•Name—This is the name of the prompt. This will not appear on the scanner display.

•Prompt Text—This is the text that will appear on the scanner display.

•Default Value—Enter a default value for the prompt response. Users can keep this response or create their

own.

•Minimum—This is the minimum value users will be allowed to enter in response to the Prompt Text.

•Maximum—This is the maximum value users will be allowed to enter in response to the Prompt Text.

•Password (Mask Numbers)—If this is set to Yes, then asterisks are shown for each number entered.

Message Deliver a message on the scanner display. This requires no user input.

•Name—This is the name of the prompt. This will not appear on the scanner display.

•Prompt Text—This is the text that will appear on the scanner display.

•Justification—This determines how the text will be aligned on the scanner display (Center, Left, or Right).

Configuring Scan to Network 8

Select To

Multiple

Select

Allow users to make multiple selections from a list of options.

•Name—This is the name of the prompt. This will not appear on the scanner display.

•Prompt Text—This is the text that will appear on the scanner display.

•Items—This is the list of choices that will be shown to users. Items in this field should be separated by

commas.

Single

Select

Require users to make a single selection from a list of options.

•Name—This is the name of the prompt. This will not appear on the scanner display.

•Prompt Text—This is the text that will appear on the scanner display.

•Items—This is the list of choices that will be shown to users. Items in this field should be separated by

commas.

•Default Item Position (Starts at 0)—This determines which item will be the default selection. Type 0to

indicate that the first item in the list is the default. Leave this field blank if you want no default selection.

Boolean Require users to choose whether an option is true or false.

•Name—This is the name of the prompt. This will not appear on the scanner display.

•Prompt Text—This is the text that will appear on the scanner display.

•Default Value—This determines the default value that will be shown to users on the scanner display. Choose

True or False.

Bar code

Notes:

•Bar code templates must be created using Bar Code Discovery. For more information on creating bar code

templates, see the documentation that came with the application.

•The application scans for bar codes before performing any other operations, including blank page removal.

Remove any blank pages from the document before scanning if bar codes are enabled.

•Make sure that the page containing the bar code is placed on the scanner glass or loaded into the ADF the same

way as the bar code was recognized by the Bar Code Discovery.

Select To

Enable bar codes on first

page

Enable the scanner to recognize bar code templates on the first page of a scanned document.

Select existing bar code templates from the “Choose a template” list.

Enable bar codes on other

pages

Enable the scanner to recognize bar code templates on subsequent pages of a scanned

document. Select existing bar code templates from the “Choose a template” list.

Page Break

Page Break lets you create multiple files based on numeric values specified by the administrator or in a first page bar

code template. To break a job to multiple files using bar code, make sure there are more than one matching bar code

templates stacked between pages in addition to the one provided as the first page. Thus, the matching bar code template

marks the beginning of a new job.

Note: This feature does not work with JPEG and multiple‑page TIF file formats.

Configuring Scan to Network 9

Select To

Enable Page

Break

Enable the scanner to break a job to multiple jobs.

Number of

pages between

jobs

Allow users to specify the number of page per file.

Note: This setting is enabled only when Enable Page Break is selected.

Barcode Enable the scanner to break a job based on a bar code specified in the first page bar code template. For

more information, see “Bar code” on page 9.

Notes:

•Select the Enable bar codes on first page check box in the Bar code section to enable bar code

page break.

•If you want to include the bar code page template, then select the Include Barcode page check

box.

•This setting is enabled only when Enable Page Break is selected.

File

Note: To avoid errors, make sure you select either Append time stamp or Over‑write existing file. If neither of these

settings is selected, and a file using the default file name already exists in the destination, then the application will

not be able to save the new scan to the destination, and an error may occur.

Use To

Name Type a default base name for the scan file. The file extension is generated

automatically according to the value of the Format field in the Scan Settings

section.

Allow user to enter file name Allow users to override the default file name.

Append time stamp Add a time signature to the file name when saving a file.

Over‑write existing file Automatically replace an existing file of the same name.

Enable Custom Filename Include information collected from custom prompts or bar code templates

as part of the scan file name.

1Select an option from the Available list.

2Click the right arrow to add the option to the file name.

3Use the up and down arrows to arrange the options in the order you

want them to appear.

Other Options

Select To

Enable basic XML index file Generate a basic XML index file in the destination folder. The index lists details about the scan

job, such as the user (if authentication is turned on) and the scan settings (except for custom

scan jobs, which have no uniform scan settings). The administrator can use this file to write

files, or use an external application to move or handle files.

Allow user to navigate

through folders

Let users browse through subfolders within the destination folder and select where to save

their scan job.

Configuring Scan to Network 10

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