Lexmark MX6500e 6500e Service-Handbuch

Scan to SharePoint

Administrator's Guide

Important: This guide is intended for MX6500e.

March 2013 www.lexmark.com

Contents

Overview.....................................................................................................3

Configuring Scan to SharePoint....................................................................4

Accessing application configuration settings using the Embedded Web Server.......................................4

Adding or editing a profile.........................................................................................................................4

Configuring user authentication settings..................................................................................................5

Configuring SharePoint settings................................................................................................................5

Configuring scanning options....................................................................................................................6

Configuring confirmation options.............................................................................................................7

Deleting a profile.......................................................................................................................................7

Customizing the display icon.....................................................................................................................8

Configuring PKI Authentication....................................................................9

Using Scan to SharePoint............................................................................10

Scanning documents using Scan to SharePoint.......................................................................................10

Printing documents saved on SharePoint...............................................................................................11

Troubleshooting.........................................................................................12

An application error has occurred...........................................................................................................12

Application cannot authenticate user.....................................................................................................12

Application cannot connect to SharePoint server...................................................................................13

Users cannot access a site or site does not appear on the list................................................................14

Cannot scan or print documents.............................................................................................................14

Documents are not scanning in color......................................................................................................15

Appendix....................................................................................................16

Notices.......................................................................................................17

Index..........................................................................................................26

Contents 2

Overview

Scan to SharePoint lets you securely scan documents to sites housed on SharePoint servers. Saved in SharePoint sites,

it also allows site navigation and folder creation from the scanner and printing of documents from the printer.

Using the application, you can also scan documents to a Lexmark Document Distributor (LDD) server. LDD captures and

converts paper documents into digital format, or captures existing digital documents and then processes and routes

these documents according to your business processes. For more information on LDD, see the Lexmark Document

Distributor Administrator’s Guide.

A working knowledge of SharePoint is required for the effective use of this guide. This document does not include

information pertaining to the installation and use of the SharePoint software. For more information, see your SharePoint

documentation.

Overview 3

Configuring Scan to SharePoint

Accessing application configuration settings using the

Embedded Web Server

1Obtain the scanner IP address:

•From the scanner home screen

•From the TCP/IP section in the Network/Ports menu

•By printing a network setup page or menu settings page, and then finding the TCP/IP section

Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2Open a Web browser, and then type the scanner IP address in the address field.

The Embedded Web Server appears.

3From the navigation menu on the left, click Settings > Apps > Apps Management.

4From the list of installed applications, click the application you want to configure, and then click Configure.

Adding or editing a profile

1Access the application configuration settings from the Embedded Web Server.

2Add or edit a profile:

Adding a profile

From the Configure page, click Add.

Editing a profile

From the Configure page, select a profile to edit, and then click Edit.

3Change the settings if necessary.

•To customize the display text and icons, see “Customizing the display icon” on page 8.

•To set user authentication, see “Configuring user authentication settings” on page 5.

•To configure SharePoint settings, see “Configuring SharePoint settings” on page 5.

•To customize scan settings, see “Configuring scanning options” on page 6.

•To enable confirmation options, see “Configuring confirmation options” on page 7.

4If necessary, configure the proxy settings for the scanner. Type the proxy host name and port number used to

connect to the server.

5Save or discard your changes.

Configuring Scan to SharePoint 4

Configuring user authentication settings

1Access the application configuration settings from the Embedded Web Server.

2From the Configure page, add or edit a profile, and then customize the user authentication options.

•Authentication Type—Select how users will be authenticated against the SharePoint server.

Note: Windows Server 2008 does not support NTLM Authentication. If your SharePoint server is running on

Windows Server 2008, then select only NTLMv2 credentials or Use MFP credentials as the authentication

type.

•Default NTLM User Name—Type the default user name.

•Default NTLM Password—Type the default password.

•Show NTLM User Name and Password—Select this option to allow the user to change the default user name

and password. If this option is not selected, then the user name and password authentication prompts will not

be shown.

3Save or discard your changes.

Configuring SharePoint settings

1Access the application configuration settings from the Embedded Web Server.

2From the Configure page, add or edit a profile, and then customize the SharePoint options.

•Hostname—Type the host name of the SharePoint server.

•Domain—Type the Windows domain of the SharePoint server.

•SharePoint URL—Type the URL of the SharePoint site where scanned documents are saved.

Notes:

–Do not include the default page or file name of the site when typing the URL. For example, to add the

SharePoint URL http://abcde/Docs/default.aspx, type only http://abcde/Docs/ in the

SharePoint URL field.

–Do not include document libraries or folders when typing the URL.

•URL scheme for My Site—Customize the URL of the “My Site” site on your SharePoint server. By default, the

URL is %s/personal/%u, where %s is the SharePoint server address and %u is the authenticated user name.

•Filtered URLs—Type a list of URLs of SharePoint sites or folders that are accessible to users from the scanner

control panel.

Note: Do not include the default page or file name of the site when typing the URLs. For example, to

prevent users from navigating to the site with the URL http://abcde/Admin/default.aspx, type

only http://abcde/Admin/ in the Filtered URLs field.

•Default Start Location—Type the URL of the SharePoint site or folder that you want users to start navigating

from when using the application on the scanner.

•Ask for check‑in comment—Select the check box to prompt users to type a comment when scanning documents

to SharePoint.

•Prompt for optional data—Select the file information for which users will enter values after scanning documents

to SharePoint.

•Apply a timestamp to imported file name—Select the check box to add a time signature to the file name of a

scanned document.

Configuring Scan to SharePoint 5

•Include User Name In File Name—Select the check box to automatically add the user name at the beginning of

the file name when saving the scan job.

•Timestamp format—Select the format of the time stamp to be added to the file name. This can be set if the

“Apply a timestamp to imported file name” option is enabled.

•Date Prompt Entry—Select the method for entering the date and time information. If you select Numeric

Format, then users will be asked to manually enter the date from the scanner control panel.

•Date Prompt Format—Select the date format. This applies only if the Numeric Format option is selected from

the Date Prompt Entry menu.

•Time Preference—Select the time format. This applies only if the Numeric Format option is selected from the

Date Prompt Entry menu.

•Personal Site Use—Select how users can access personal sites on SharePoint.

•Enable Print—Select the check box to let users print documents saved on SharePoint.

•Enable Scan—Select the check box to let users scan documents to sites on SharePoint.

•Enable Forward to—Select the destination for the scanned document.

•LDD Forwarding—If you chose to send scanned documents to LDD, then configure the following settings:

–Primary Server Address—Type the IP address or host name of the primary LDD server that processes the

scanned documents.

–Secondary Server Address—Type the IP address or host name of the secondary LDD server that processes

the scanned documents.

–Profile Name—Type the name of the profile or the workflow solution to apply to the scanned documents

sent to LDD.

–Username—Type the user name needed to access the LDD server.

–Password—Type the password needed to access the LDD server

3Save or discard your changes.

Configuring scanning options

1Access the application configuration settings from the Embedded Web Server.

2From the Configure page, add or edit a profile, and then customize the default scan options.

•Show Scan Settings—Select to allow users to change the settings from the scanner control panel when scanning

a document. Clear the check box to prevent users from changing the default settings when scanning a document.

•Show Scan Preview—Select the check box to show the first page of the scanned document on the scanner

display.

•Allow user to enter filename—Select the check box to allow users to change the file name of their scan job

before saving to SharePoint.

•Default Scan Filename—Enter a default file name for every scan job.

•Scan Sides (Duplex)—Allow users to scan one-sided or two-sided documents. Select 1 Sided to scan only one

side of the document. Select 2 Sided to scan both sides.

•Enable Custom Job—Select the check box to combine single or multiple scans from the automatic document

feeder (ADF) and the scanner glass into a single job. Enabling this setting will prompt users whether to scan

their documents from the ADF or the scanner glass.

Configuring Scan to SharePoint 6

•Scan Resolution—Adjust the default quality of the scanned document. If users will be scanning photographs,

drawings with fine lines, or documents with very small text, then increase the resolution setting. Higher

resolution settings result in larger file sizes and longer time needed to scan the original document.

•Scan Color—Determine whether the document will be scanned in color or in black and white. Select this option

to scan in color, or clear it to scan in black and white.

•Scan Contrast—Specify a setting to increase or decrease the difference between lights and darks in a scanned

image. Select Best for Content if you want the scanner to adjust the contrast automatically, or select a value

from 0 (least contrast) to 5 (most contrast).

•Scan File Format—Specify the output format for scanned images saved on the SharePoint server.

Note: The JPEG file format does not support multiple pages. If users will be scanning documents containing

more than one page, then select either TIFF or PDF as the scan file format.

•Content Type—Select the default type that best represents the scanned document.

•Background Removal—Specify the degree of background to remove from the scan job. Type values from 1 to

10, with 10 for maximum background removal.

•Shadow Detail—Specify the degree of shadow detail to apply to the scan job. Type values from 1 to 10, with

10 for maximum shadow detail.

3Save or discard your changes.

Configuring confirmation options

1Access the application configuration settings from the Embedded Web Server.

2From the Configure page, add or edit a profile, and then customize the confirmation options.

•Display Confirmation Page—Select this option to specify that users will see a confirmation page on the scanner

control panel after scanning documents to the SharePoint server.

•Print Confirmation Page—Select this option to specify that the printer will print a confirmation page after users

scan documents to the SharePoint server.

•Email Confirmation Page—Select this option to specify that the scanner will send a confirmation e-mail after

users scan documents to the SharePoint server. Addresses for recipients must be specified in the “Email To”

field.

•Email To—If you select the Email Confirmation Page option, then you must specify at least one recipient's

e‑mail address in this field. Multiple addresses should be separated by commas.

3Save or discard your changes.

Deleting a profile

1Access the application configuration settings from the Embedded Web Server.

2From the Configure page, select a profile from the list, and then click Delete.

3Click Delete to confirm.

Configuring Scan to SharePoint 7

Customizing the display icon

1Access the application configuration settings from the Embedded Web Server.

2From the Configure page, add or edit a profile, and then change the settings if necessary:

•Button Text or Text—Type up to 20 characters that will appear above the profile button on the scanner home

screen. This field is optional.

•Button Icon or Icon—Browse to a new image file that represents the profile on the scanner home screen. This

field is optional.

•Button Icon when pressed or Icon when pressed—Browse to a new image file that will appear while the profile

icon is being pressed. This field is optional.

3Save or discard your changes.

Configuring Scan to SharePoint 8

Configuring PKI Authentication

Note: If you plan to attach a SmartCard reader to your scanner, then install and configure PKI (public key

infrastructure) applications to the devices.

Use Lexmark PKI applications on supported Lexmark devices to take advantage of the enhanced security features of

the PKI capabilities of your network. The applications include:

PKI Authentication—This provides the mechanism for authenticating and authorizing scanner users.

PKI S/MIME Email—This enables users to sign and encrypt e-mail messages.

PKI Scan to Network—This enables users to scan documents to a network file share.

PKI Held Jobs—This holds print jobs securely at the scanner until released by an authorized user. This application

is also called Print Release Lite.

The PKI Authentication application is required, but all other applications are optional and can be installed as needed.

For information on setting up PKI‑enabled devices and PKI Authentication, see the Pre

‑

Installation Guide and the

Installation and Configuration Guide that came with the PKI applications package.

Configuring PKI Authentication 9

Using Scan to SharePoint

After the application is installed, the scan features on the scanner will behave differently when users scan to a SharePoint

server using a Scan to SharePoint profile. Within each profile, the prompts that users will see are determined by settings

configured by the administrator. Therefore, users may not see all of the prompts described here when using a particular

profile.

Scanning documents using Scan to SharePoint

Note: To scan documents to a site or folder on SharePoint, make sure scanning is enabled from the EWS application

configuration page.

1Load the document.

Note: Documents may be loaded into the automatic document feeder (ADF) or the scanner glass. For

information on the different methods of loading documents, see the User's Guide that came with the scanner.

2Touch the application profile icon.

3Type your user name and password, or swipe your badge ID, and then type your password.

4Navigate to the site or folder where you want to save the scanned document, and then select it.

5To create a new destination folder, touch the Create Folder icon, and then enter the name of the folder.

6Touch Next > Scan.

7If necessary, type the file name of your scanned document, and then touch Next to send the scan job to SharePoint.

8Depending on how the application is configured, you may be prompted to adjust the scan settings. Adjust the

settings if necessary, and then touch Scan It.

If Custom Job is enabled, then you may be prompted to select whether to scan from the ADF or from the scanner

glass. Select the location of your original document.

9To scan additional documents, load the next document, and then touch Scan the Next Page.

If Custom Job is enabled, then you may be prompted to select whether to scan from the ADF or from the scanner

glass again. Select the location of your additional documents.

10 If you have no more documents to scan, then touch Finish the Job.

11 Depending on how the application is configured, some additional job options may be asked when scanning a

document to SharePoint. Follow the prompts on the screen to customize the options or enter the necessary

information.

Note: Optional information are configured by creating site columns from the SharePoint Web server. All column

types, except Calculated Columns, are supported by the application. For more information on site columns, see

your SharePoint documentation or contact your system support person.

Using Scan to SharePoint 10

Andere Handbücher für MX6500e 6500e

Dieses Handbuch passt für folgende Modelle

Inhaltsverzeichnis

Andere Lexmark Drucker Handbücher

Lexmark

Lexmark SERIES E460DN Bedienungsanleitung

Lexmark

Lexmark C544 Bedienungsanleitung

Lexmark

Lexmark MS810 Series Bedienungsanleitung

Lexmark

Lexmark C925 Kurzanleitung

Lexmark

Lexmark 25C0010 - X 500n Color Laser Bedienungsanleitung

Lexmark

Lexmark C746 Bedienungsanleitung

Lexmark

Lexmark X925 Bedienungsanleitung

Lexmark

Lexmark X748dte Bedienungsanleitung

Lexmark

Lexmark 25A0450 - C 736N Color Laser Printer Bedienungsanleitung

Lexmark

Lexmark X 2600 Technisches Datenblatt

Lexmark

Lexmark 25A0450 - C 736N Color Laser Printer Bedienungsanleitung

Lexmark

Lexmark Color Jetprinter 1020 Bedienungsanleitung

Lexmark

Lexmark Optra Color 45 Bedienungsanleitung

Lexmark

Lexmark MS710 Series Bedienungsanleitung

Lexmark

Lexmark 22W0024 Bedienungsanleitung

Lexmark

Lexmark W850n Bedienungsanleitung

Lexmark

Lexmark CS510de Bedienungsanleitung

Lexmark

Lexmark 34C0150 Bedienungsanleitung

Lexmark

Lexmark C534N Bedienungsanleitung

Lexmark

Lexmark C925 Bedienungsanleitung

Lexmark

Lexmark All Bedienungsanleitung

Lexmark

Lexmark MS410 series Bedienungsanleitung

Lexmark

Lexmark C746 Bedienungsanleitung

Lexmark

Lexmark B3340 Bedienungsanleitung

Beliebte Drucker Handbücher anderer Marken

Canon

Canon i70 Series Bedienungsanleitung

Evolis

Evolis Elypso Bedienungsanleitung

Kyocera

Kyocera FS-9530DN Bedienungsanleitung

Canon

Canon LASER SHOT LBP-1210 Bedienungsanleitung

Samsung

Samsung BIXOLON SRP-350plusF Bedienungsanleitung

Canon

Canon PIXMA PRO-1 Series Bedienungsanleitung

Canon

Canon PIXMA G3560 Einrichtungshandbuch

Dell

Dell Color Laser Printer 2130cn Bedienungsanleitung

Tektronix

Tektronix Phaser 840 Bedienungsanleitung

Brother

Brother 1440 - HL B/W Laser Printer Kurzanleitung

Fuji Xerox

Fuji Xerox DocuPrint P375 dw Bedienungsanleitung

WOOSIM

WOOSIM PORTI-S30 Bedienungsanleitung

Olivetti

Olivetti PG L2140 Bedienungsanleitung

Konica Minolta

Konica Minolta bizhub 224e Bedienungsanleitung

Canon

Canon LBP113w Bedienungsanleitung

Xerox

Xerox DocuColor 5000 Bedienungsanleitung

Canon

Canon PRO-500 Series Einrichtungshandbuch

Epson

Epson ET-7750 Betriebsanleitung