Lexmark X500 Bedienungsanleitung

www.lexmark.com

X500 Series Scan Destination and

Alert Message Setup Guide

July 2007

Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc.,

registered in the United States and/or other countries.

740 West New Circle Road

Lexington, Kentucky 40550

Product name:

Lexmark X500n

Product name:

Lexmark X502n

Machine type:

7100

Model(s):

010

110

Edition: July 2007

The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK

INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR

IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR

PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not

apply to you.

This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these

changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time.

For Lexmark technical support, visit support.lexmark.com.

For information on supplies and downloads, visit www.lexmark.com.

If you don't have access to the Internet, you can contact Lexmark by mail:

Lexmark International, Inc.

Bldg 004-2/CSC

740 New Circle Road NW

Lexington, KY 40550

References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all

countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product,

program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual

property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except

those expressly designated by the manufacturer, are the user’s responsibility.

UNITED STATES GOVERNMENT RIGHTS

This software and any accompanying documentation provided under this agreement are commercial computer software and documentation

developed exclusively at private expense.

Contents

Chapter 1: Overview ........................................................................................................... 4

Chapter 2: Scanning to e-mail ........................................................................................... 6

Sample e-mails ................................................................................................................................................ 7

Chapter 3: Scanning to FTP ............................................................................................... 8

Chapter 4: Scanning to a computer ................................................................................ 10

Sharing a folder in Windows XP .................................................................................................................... 10

Setting up Scan to PC on the Embedded Web Server .................................................................................. 11

Chapter 5: Setting up the fax dial settings ..................................................................... 13

Chapter 6: Setting up an alerts message ....................................................................... 15

Sample alert message ................................................................................................................................... 16

Chapter 7: Configuring SMTP .......................................................................................... 17

Overview

1Overview

All of the features described in this guide must be set up through the Embedded Web Server. To access the Embedded

Web Server:

1Open a Web browser.

2In the address bar, type the network printer or print server IP address, and then press Enter.

If you do not know the IP address of the printer, it can be determined by printing a configuration page from the printer. To

print the configuration page:

1Make sure the printer is on and Ready appears.

2From the control panel, press .

3Press or repeatedly until Reports Print appears, and then press .

4Press or repeatedly until Configuration Page appears, and then press .

After the Configuration Page prints, Ready appears. The IP address can be found on the right side of the first page.

After you open the Embedded Web page, select Scan Destination from the Directory menu on the left side of the page to

set up a new scan destination.

Overview

Under the New Destination label, open the drop-down menu labeled Add New Type. Select the type of scan destination

you would like to add, and then see the corresponding section of this guide for further instructions.

To set up Alerts Message or SMTP settings, see Setting up an alerts message on page 15 and Configuring SMTP on

page 17.

Scanning to e-mail

2Scanning to e-mail

Note: SMTP must be configured to use this function. For more information, see Configuring SMTP on

page 17.

Once Email is selected from the Add New Type drop-down menu, you will see the following information that needs to be

completed:

Field Description

One Touch Button Select a number 1–20 from the list. Once selected, this number corresponds to the button

on the printer that you press when you want to access this recipient.

Full Name (Required) The name that appears on the printer display when this recipient is chosen

E-mail Address (Required) This is where you enter the e-mail address of the recipient.

Sample e-mails

Scanning to e-mail

Sample e-mails

The following section shows the format in which the printer sends e-mail messages. Text in quotes refers to the name of the

field where this information is entered by the user. Unless noted in parentheses, these fields are located on the Scan to

E-mail setup page.

Scan to e-mail

From: "Display Name" <"Sender">

To: "E-mail Address"

Subject: "Subject"

Body:

[Attached file of specified format]

Notification e-mail

From: <"System Admin E-mail"> (Located in SMTP settings)

To: "Sender"

Subject: Push Scan Notify

Body:

Job : Scan To E-Mail, "E-mail Address"

Job : Action Success

Sender (Optional) This field lets you enter the e-mail address that you want the message to appear to be

sent from. When the recipient receives the e-mail message, this address will be shown as

the sender of the message. If you leave this field blank, it will use the recipient address as

the sender address.

Note: Some e-mail services require a valid e-mail address in this field. If you configure

your SMTP settings to use a particular e-mail provider's SMTP server, and the feature

does not work, you may need to enter a valid e-mail address from the same e-mail

provider. For example, if you are using the SMTP server smtp.youremailprovider.com, you

may need a valid sender address such as johndoe@youremailprovider.com in this field.

A notification will also be sent to this address telling the user if the scan to e-mail function

was successful. If this field is left blank, no notification e-mail can be sent. If you choose to

enter an e-mail address here, be sure that it is a valid e-mail address, or this function will

not work.

Subject (Required): The subject that appears in the e-mail message

Display Name (Optional) The name that is displayed as the sender of the message

File Format for Color Lets you select what format you want to use to save your color scans

File Format for B/W Lets you select what format you want to use to save your black and white scans

Please Enter Administrator

Password

Enter the printer administrator password if one is set. By default there is no password, and

you can leave this field blank.

Field Description

Scanning to FTP

3Scanning to FTP

Once FTP is selected from the Add New Type drop-down menu, you will see the following information that needs to be

completed:

Field Description

One Touch Button Select a number 1–20 from the list. Once selected, this number corresponds to the button

on the printer that you press when you want to access this FTP server.

Full Name (Required) The name that appears on the printer display when this FTP server is chosen

Hostname or IP Address

(Required)

The hostname or IP address of the FTP server you want to scan to

File Format for Color Lets you select what format you want to use to save your color scans

File Format for B/W Lets you select what format you want to use to save your black and white scans

FTP User Name (Optional) Enter your user name here if your FTP server requires you to log in.

Scanning to FTP

Password (Optional) Enter your password here if your FTP server requires you to log in.

Directory (Optional) Type the path to the subdirectory in which you want the files saved. If there is a folder

named Lexmark in your home directory and a folder named Scans in the Lexmark folder,

you could save files here by typing \Lexmark\Scans in this field.

Display Name (Optional) Enter your display name for the FTP Server.

Sender (Optional) Enter sender information for the FTP server.

Please Enter Administrator

Password

Enter the printer administrator password, if one is set. By default there is no password,

and you can leave this field blank.

Field Description

Scanning to a computer

4Scanning to a computer

Sharing a folder in Windows XP

In order to scan to a computer, you must send the files to a shared folder on your computer. To share a folder on your

computer:

1Right-click the folder, and then select Properties.

2Select the Sharing tab.

3Under the Network Sharing and Security Section, make sure that Share this folder on the network and Allow

network users to change my files are both selected. The Share name is the name used when scanning to this

folder. By default, the share name is the same as the folder name.

Note: If you do not see these options under the Sharing tab, it could be because sharing is not enabled. If

so, you will see a link that will allow you to enable sharing with the option of using the sharing wizard.

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