Oki CX4545 MFP Programmierhandbuch

MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS/

MULTIFUNCTIONAL DIGITAL SYSTEMS

High Security Mode

Management Guide

ES9160 MFP/ES9170 MFP

ES9460 MFP/ES9470 MFP

CX3535 MFP/CX4545 MFP

Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of Oki Data.

Preface 1

Preface

Thank you for purchasing OKI Multifunctional Digital Systems.

This manual explains about the conditions and settings for using the Multifunctional Digital Systems which complies with

IEEE Std 2600.1TM-2009 *1.

Read this manual carefully before using your Multifunctional Digital Systems under the high security mode. For the

security precautions on operating the equipment complying with IEEE Std 2600.1TM-2009, refer to “Security Precautions”

in the “Safety Information”.

Keep this manual within easy reach and use it to maintain the equipment complying with IEEE Std 2600.1TM-2009.

How to read this manual

Symbols in this manual

In this manual, some important items are marked with the symbols shown below. Be sure to read these items before using

this equipment.

Other than the above, this manual also marks information that may be useful for the operation of this equipment with the

following signs:

Applicable models

ES9160 MFP/ES9170 MFP

ES9460 MFP/ES9470 MFP

CX3535 MFP/CX4545 MFP

If the model name is written, precautions are applicable to the specified model. If no model name is written, precautions

are applicable to the above models.

Explanation for control panel and touch panel

The details on the touch panel menus may differ depending on the operating environment such as whether options are

installed.

The illustration screens used in this manual are for paper in the A/B format. If you use paper in the LT format, the

display or the order of buttons in the illustrations may differ from that of your equipment.

Indicates a potentially hazardous situation which, if not avoided, could result in death, serious

injury, or serious damage, or fire in the equipment or surrounding assets.

Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate

injury, partial damage to the equipment or surrounding assets, or loss of data.

Indicates information to which you should pay attention when operating the equipment.

Describes handy information that is useful to know when operating the equipment.

Pages describing items related to what you are currently doing. See these pages as required.

2 Preface

Trademarks

The official name of Windows XP is Microsoft Windows XP Operating System.

The official name of Windows Vista is Microsoft Windows Vista Operating System.

The official name of Windows 7 is Microsoft Windows 7 Operating System.

The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.

The official name of Windows Server 2008 is Microsoft Windows Server 2008 Operating System.

Microsoft, Windows, Windows NT, and the brand names and product names of other Microsoft products are

trademarks of Microsoft Corporation in the US and other countries.

Apple, AppleTalk, Macintosh, Mac, Mac OS, Safari, and TrueType are trademarks of Apple Inc. in the US and other

countries.

Adobe, Acrobat, Reader, and PostScript are either registered trademarks or trademarks of Adobe Systems

Incorporated in the United States and/or other countries.

Mozilla, Firefox and the Firefox logo are trademarks or registered trademarks of Mozilla Foundation in the U.S. and

other countries.

IBM, AT and AIX are trademarks of International Business Machines Corporation.

NOVELL, NetWare, and NDS are trademarks of Novell, Inc.

Other company and product names given in this manual or displayed in this software may be the trademarks of their

respective companies.

CONTENTS 3

CONTENTS

Preface....................................................................................................................................... 1

How to read this manual........................................................................................................ 1

Chapter 1 THE HIGH SECURITY MODE

Precautions on Using the High Security Mode...................................................................... 6

Confirmation of the mode ...................................................................................................... 6

Operational conditions........................................................................................................... 7

Chapter 2 UNIQUE FUNCTIONS

Temporary Password ............................................................................................................. 10

Conditions when a temporary password is used ................................................................. 10

Operation by a user when a temporary password is used .................................................. 10

HOLD (FAX)............................................................................................................................. 11

Chapter 3 THE INITIAL VALUES

Precautions on the Initial Values .......................................................................................... 14

Logging in............................................................................................................................ 14

Initial value list ..................................................................................................................... 15

4 CONTENTS

1.THE HIGH SECURITY MODE

Precautions on Using the High Security Mode ..................................................................... 6

Confirmation of the mode .......................................................................................................................................6

Operational conditions............................................................................................................................................7

1 THE HIGH SECURITY MODE

6 Precautions on Using the High Security Mode

Precautions on Using the High Security Mode

This operation mode protects customers’ important information against unauthorized access to the equipment and

leakage.

The following are the security functions when you operate the equipment complying with IEEE Std 2600.1TM-2009.

User Authentication Setting function

Role Management function

Encryption function of data to be written in HDD

Log collecting and browsing function

Overwriting function of the specified data in HDD when jobs are completed or the power is turned ON

Communication function with SSL or TLS

Integrity Check function

Management functions such as:

Log, Passwords, User, Password Policy, Date & Time, Auto Clear, Session Timer, Enable/disable of SSL/LTS

To operate the equipment complying with IEEE Std 2600.1TM-2009 under the high security mode, configurations

according to the use environment, such as data or protocol encryption setting and setting for the connection only to the

authorized server or client PC, are required.

Pay attention that if the conditions given in this manual are not met, you may not be able to operate the equipment

complying with IEEE Std 2600.1TM-2009.

For details of each security function and how to set the related items, refer to the TopAccess Guide.

Confirmation of the mode

When this equipment is operated under the high security mode, is displayed on the touch panel of the equipment.

1.THE HIGH SECURITY MODE

Precautions on Using the High Security Mode 7

1 THE HIGH SECURITY MODE

The HDD inside the equipment which is operated under the high security mode is encrypted. Moreover, the Data

Overwrite Option (GP-1070) is installed in such equipment.

To confirm that each function is operating, check the display at the top right of the [Counter] screen on the touch

panel of the equipment.

When the Data Overwrite Enabler is installed, the hard disk space temporarily used during job process will be used

for another job after the data are overwritten.

Operational conditions

Select [MFP Local Authentication] for [Authentication Type] in [User Authentication]. If an SNTP

server, LDAP server or DNS server is used for user authentication, the equipment is no longer

complying with IEEE Std 2600.1TM-2009.

When connecting the equipment from any of eFiling BackUp/Restore Utility, File Downloader, TWAIN

Driver or Addressbook Viewer, enter an ID and password to log in. The password input is displayed in

the blank symbols. In addition, you will be locked out if the password is input incorrectly a certain

number of times.

Manually select [FULL] to perform integrity check.

* For details of the integrity check, refer to the MFP Management Guide.

Do not change the communication settings of the equipment from the initial values. Communication

via a network can be protected by SSL if no such changes are made.

Set to OFF [MEMORY TX] under [USER FUNCTIONS] - [ADMIN] - [LIST/REPORT] - [REPORT SETTING]

- [COMM. REPORT].

In the High Security Mode, the following functions cannot be used.

Interrupt copy

Network Fax

Scheduled printing

Storing to e-Filing from a printer driver*

* The function can be selected; however, an error occurs and the job is deleted. As a result, printing is not performed. When a job is

deleted, it is recorded in the error log. Confirm it in the [Logs] tab on TopAccess or [JOB STATUS] - [LOG] - [PRINT] in the equipment.

Disabling log authentication

The HDD is encrypted.

The icon is displayed.

Even in the case that it is not displayed, the HDD has been encrypted if this

equipment has been operated under the high security mode.

The Data Overwrite Enabler is operating

properly. The icon showing that the Data Overwrite Enabler is correctly operating

is displayed.

The version of the system (V1.0) is displayed.

1 THE HIGH SECURITY MODE

8 Precautions on Using the High Security Mode

The automatic log-in function in the client software which comes with this equipment is not available.

Be sure to enter the user name and password when using client software.

Any data sent to this equipment, such as a Fax and Internet Fax printed or received from a printer

driver*, can be outputted only when a user with the printing privilege is logged in.

* Use IPP SSL or SSL of WS Print for the communication with the equipment.

When IPP printing is performed, use the port created by entering “https://[IP address]:[SSL port

number]/Print” into the URL field.

(e.g.: https://192.168.1.2:443/Print)

* For details, refer to [IPP printing] under [Installing the Printer Drivers] - [Other Installations] in the Software installation guide.

Do not use any applications which need a setting change of the [ODCA] sub menu in the [Setup] menu

on the [Administration] tab under TopAccess.

To securely operate this equipment, we recommend you to observe the following items.

Use the encrypted PDF format when saving or sending a file and the encryption level shall be 128 bit AES.

Specify a reliable remote PC for the saving destination of the scan data.

Do not use PUBLIC BOX in e-Filing since no password can be set.

Do not use MFP LOCAL since no password can be set.

When printing a Report by InternetFax, do not select “Print 1st page image” so that no copy of the original will be

added.

Use SMP Submission in [Print Share].

Disable [Enable Raw TCP] and [Enable LPD] in Print Service.

Administrators must regularly export and store the logs.

Select [Disable] in [Twain Scanning].

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