Philips LFH 9160 Bedienungsanleitung

LAN Docking Station

for Digital Pocket Memo 9600/9620

LFH 9160

www.philips.com/dictation

EN User manual 3

DE Benutzerhandbuch 33

FR Manuel de l‘utilisateur 63

ES Manual del usuario 93

9160_ifu_20070120_en-de-fr-es.in1 1 22/02/2007 17:33:42

Declaration of Conformity

Tested to comply with FCC standards

FOR HOME OR OFFICE USE

Model Number: LFH 9160

Trade Name: Philips LAN Docking Station 9160

Responsible Party: Philips Speech Processing

Address: 64 Perimeter Center East, Atlanta, GA 30346, USA

Telephone number: (888) 260-662

Website: www.philips.com/dictation

This device complies with Part 5 of the FCC Rules. Operation is subject to the following two conditions:

) This device may not cause harmful interference.

2) This device must accept any interference received, including interference that may cause undesired operation.

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3User manual

E N GL I S H

 Introduction 4

1.1 Features 4

1.2 Package contents 4

1.3 System requirements 5

1.4 Overview 5

2 Installation 6

2.1 Installation using DHCP 6

2.2 Installation using the factory default IP address 7

3 Conﬁguration 9

3.1 Setting up the FTP server 10

3.2 Setting up the ﬁle upload directory on your FTP server 10

3.3 Files stored in the ﬁle upload directory 11

3.4 Setting up the ﬁle upload user account on your FTP server 11

3.5 FTP settings 12

3.6 Automatic ﬁle upload 13

3.7 Changing the IP address of the LAN Docking Station 14

3.8 Changing the LAN Docking Station administrator password 16

3.9 Assigning a comment to the LAN Docking Station 17

3.10 Upgrading the LAN Docking Station ﬁrmware 17

3.11 Resetting to factory defaults 18

4 LAN Docking Station Administration Tool 20

4.1 Obtaining the Administration Tool software 20

4.2 System requirements 20

4.3 Installation 21

4.4 First-time conﬁguration 21

4.5 Overview of the LAN Docking Stations 22

4.6 Using the Initial Setup Installer to install a LAN Docking Station 24

4.7 Changing the settings of multiple LAN Docking Stations 25

4.8 Changing the settings of a single LAN Docking Station 25

4.9 Upgrading the ﬁrmware of LAN Docking Stations 26

5 Troubleshooting 28

User manual

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4User manual

 Introduction

CImportant: Read these instructions for information about using the product correctly and

safely. You can also download the same ﬁle from www.philips.com/dictation.

1.1 Features

Simplify the dictation workﬂow:

Upload the dictation ﬁles from your Digital Pocket Memo directly to the network without a

PC or upload application

Reduce document creation time, transfer dictation ﬁles directly to your transcriptionist

Recharge the batteries of your Digital Pocket Memo while docked

Guaranteed security throughout the entire dictation workﬂow:

Password protection of the LAN Docking Station

Support of SFTP ﬁle transfer

Encryption of dictation (.dss) ﬁles

Theft protection by Kensington lock

Reduce total cost of IT ownership and maintenance:

Save time by centralized software installation for multiple authors

Minimum user training required

Remote conﬁguration and maintenance of the LAN docking station

Platform independent (key components function in Windows and Linux environments)

1.2 Package contents

LAN Docking Station 9160

Power Supply

RJ45 network cable

User manual

•

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5User manual

E N GL I S H

1.3 System requirements

10/100 Mbit/s Local Area Network with RJ45 connections

FTP server with a user account conﬁgured for the LAN Docking Station

DHCP server (recommended)

1.4 Overview

•

Docking slot for the Digital Pocket Memo

Green LED indicates that the Digital Pocket Memo batteries are recharging

Yellow LED indicates that dictation ﬁles are being transferred

Power supply socket

Socket for Kensington lock

RJ45 network socket for connection to the Local Area Network

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6User manual

2 Installation

When installing one or more new LAN Docking Stations to your network, you can set it up in

one of two ways:

Use the DHCP service on your network to assign IP addresses to the LAN Docking Stations

based on the MAC address of each LAN Docking Station, or

Set the LAN docking station to a default IP address to access the conﬁguration interface and

assign a ﬁxed IP address

The LAN Docking has a default conﬁguration setting to use the DHCP server to obtain its IP

address. This makes it easier to do a batch installation of several LAN Docking Stations in a

corporate network. See Installation using DHCP below for more information.

If your network does not support DHCP, you can set the LAN Docking Station to use a default

static IP address to get started. See Installation using the factory default IP address below for more

information.

2.1 Installation using DHCP

If your network has a DHCP server, follow the steps below to install new LAN Docking Stations:

Make a note of the MAC address of every LAN Docking Station that you are about to install

(The MAC address can be found on the bottom plate of the LAN Docking Station).

2Conﬁgure your DHCP server to assign an IP address to each LAN Docking Station based on

the MAC address of each LAN Docking Station. Refer to the documentation of your DHCP

server for more information.

3Deploy the LAN Docking Stations throughout your organization. Connect each LAN

Docking Station to the main power supply with the included Philips power supply. Connect

each LAN Docking Station to a free network socket using the RJ45 network cable.

4Open a Web browser on your PC and load the LAN Docking Station conﬁguration interface

for each assigned IP address to conﬁgure the LAN Docking Stations individually. See

Conﬁguration on page 9 for more information.

D Note: The LAN Docking Station is conﬁgured by default to obtain an IP address from your

DHCP server. If this default setting has been changed, you must reset the device to its factory

default settings before starting. Read Resetting to factory defaults on page 18 for information

on how to reset the LAN Docking Station to factory default settings.

•

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7User manual

E N GL I S H

ETip: It is good practice to make a note of the location and network socket number of each

LAN Docking Station before they are deployed. You can enter this information into the

comment ﬁeld of the LAN Docking Station conﬁguration interface, which will make it easier to

troubleshoot and maintain LAN Docking Stations in your network. See Assigning a comment to

the LAN Docking Station on page 17 for more information about assigning comments.

2.2 Installation using the factory default IP address

If your network does not have a DHCP server, follow these steps to install a new LAN Docking

Station:

For users of the Digital Pocket Memo 9600 (with international 4-position slide switch):

Connect the LAN Docking Station to the main power supply with the included Philips power

supply.

2Connect the LAN Docking Station to a free network socket using the RJ45 network cable.

3Slide a Digital pocket Memo 9600 or 9620 into the docking slot of the LAN Docking Station.

4Press and hold the EOL, the FAST FORWARD and the MENU button on the Digital Pocket

Memo simultaneously for 3 seconds. The LAN Docking Station will be conﬁgured to use the

static IP address 192.168.109.1 (subnet mask 255.255.255.0).

5Conﬁgure the network connetion settings of your PC to use a static IP address like

192.168.109.xxx and subnet mask 255.255.255.0 for the network socket that is used to

connect the LAN Docking Station.

6Open a Web browser on your PC and enter http://192.168.109.1 in the address ﬁeld

7Your user name and password is required. Leave the USER NAME ﬁeld empty and enter

‚administrator‘ in the PASSWORD ﬁeld.

8Change the IP address of the LAN Docking Station according to your network policy. See

Assigning a static IP address on page 15 for more information.

9Make any additional conﬁguration changes as you see ﬁt. See Conﬁguration on page 9 for more

information.

For users of the Digital Pocket Memo 9620 (with Philips 4-position slide switch):

Connect the LAN Docking Station to the main power supply with the included Philips power

supply.

2Connect the LAN Docking Station to a free network socket using the RJ45 network cable.

3Slide a Digital pocket Memo 9600 or 9620 into the docking slot of the LAN Docking Station.

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8User manual

4Press and hold the EOL, the RECORD and the MENU button on the Digital Pocket Memo

simultaneously for 3 seconds. The LAN Docking Station will be conﬁgured to use the static IP

address 192.168.109.1 (subnet mask 255.255.255.0).

5Conﬁgure the network connetion settings of your PC to use a static IP address like

192.168.109.xxx and subnet mask 255.255.255.0 for the network socket that is used to

connect the LAN Docking Station.

6Open a Web browser on your PC and enter http://192.168.109.1 in the address ﬁeld

7Your user name and password is required. Leave the USER NAME ﬁeld empty and enter

‚administrator‘ in the PASSWORD ﬁeld.

8Change the IP address of the LAN Docking Station according to your network policy. See

Assigning a static IP address on page 15 for more information.

9Make any additional conﬁguration changes as you see ﬁt. See Conﬁguration on page 9 for more

information.

DNote: This procedure resets all conﬁguration settings of the LAN Docking Station to their

factory defaults.

CImportant: If installing several LAN Docking Stations, be sure to change the IP address of

the LAN Docking Station before connecting the next one to the network. Failure to do so

will result in IP address conﬂicts, making the conﬁguration interface of the LAN Docking

Station inaccessible.

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9User manual

E N GL I S H

3 Conﬁguration

Once the LAN Docking Station is connected to the network, it can be conﬁgured using a simple

HTML interface from any HTML4-compliant Web browser.

There is also an Administration Tool that can be used to manage and update the conﬁguration

settings of several LAN Docking Stations (batch update). See LAN Docking Station Administration

Tool on page 20 for more information.

To open the LAN Docking Station conﬁguration interface, follow these steps:

Open a Web browser on your PC.

2Enter the IP address of the LAN Docking Station that you want to conﬁgure into the address

ﬁeld of the Web browser.

3The Web browser prompts you for a user name and password. Leave the user name ﬁeld

empty and enter the administrator password. If you are accessing the conﬁguration interface

for the ﬁrst time, the default password is ‚administrator‘.

4The conﬁguration interface appears with the following panels: Status, IP settings, FTP

settings, Automatic ﬁle upload, Comments, Firmware upgrade and Administrator password.

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10 User manual

3.1 Setting up the FTP server

The LAN Docking Station can automatically upload dictation ﬁles to an FTP server when a Digital

Pocket Memo is connected.

The LAN Docking Station has been tested with a number of FTP servers for the Windows

and Linux platforms. It should also function with any other FTP server conforming to the FTP

protocol speciﬁcations standard. The following FTP servers have been tested with the LAN

Docking Station:

Microsoft Internet Information Server

WS FTP Server

WinSSHD

FileZilla Server

freeftpd

OpenSSHD

DNote: The LAN Docking Station opens FTP data connections in passive mode. If there is

a ﬁrewall between the LAN Docking Station and your FTP server, make sure that the LAN

Docking Station can connect to port numbers used for passive data transfer. Refer to the

User Manual of your FTP server for more information.

3.2 Setting up the ﬁle upload directory on your FTP server

Create a directory on the FTP server to store uploaded dictation ﬁles. This dictory will be

referred to as the ‚ﬁle upload directory‘ in this user guide.

If you have multiple LAN Docking Stations on your network, there is no need to create a

dierent ﬁle upload directory for each installation. The LAN Docking Station was designed to

work more eciently with a single shared ﬁle upload directory.

ETip: It is a good practice to make the ﬁle upload directory available to employees at

your organization as a shared network folder that they can map to a drive letter on their

computers. This makes it quick and easy for them to pick up dictation jobs, and allows you to

control access to the uploaded dictation ﬁles using the existing user and group conﬁguration

in your network domain.

•

9160_ifu_20070120_en-de-fr-es.in10 10 22/02/2007 17:33:43

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