Philips LFH 9160 Bedienungsanleitung

EN User manual 3

DE Benutzerhandbuch 27

LAN Docking Station

for the Digital Pocket Memo 9600/9620

LFH9160

For product information and support, visit

www.philips.com/dictation

FR Manuel de l‘utilisateur 53

ES Manual del usuario 79

3User manual

ENGLISH

User manual

1 Welcome 4

1.1 Product highlights 4

1.2 What’s in the box 4

2 Important 5

2.1 Safety 5

2.2 Disposal of your old product 5

2.3 Technical support and warranty 5

3 Get started 6

3.1 Overview 6

3.2 System requirements 6

3.3 Installation 7

3.3.1 Installation using DHCP 7

3.3.2 Installation using the factory default IP

address 8

4 Conﬁguration 9

4.1 Setting up the FTP server 10

4.2 Setting up the ﬁle upload directory on

your FTP server 10

4.3 Files stored in the ﬁle upload directory 10

4.4 Setting up the ﬁle upload user account on

your FTP server 11

4.5 FTP settings 11

4.6 Automatic ﬁle upload 12

4.7 Changing the IP address of the LAN

Docking Station 13

4.7.1 Assigning an IP address from DHCP 13

4.7.2 Assigning a static IP address 14

4.8 Changing the LAN Docking Station

administrator password 15

4.9 Assigning a comment to the LAN

Docking Station 16

4.10 Upgrading the LAN Docking Station

ﬁrmware 16

4.11 Resetting to factory defaults 17

5 LAN Docking Station

Administration Tool 18

5.1 Obtaining the Administration Tool

software 18

5.2 System requirements 18

5.3 Installation 18

5.4 First-time conﬁguration 18

5.5 Overview of the LAN Docking Stations19

5.6 Using the Initial Setup Installer to install a

LAN Docking Station 21

5.7 Changing the settings of multiple LAN

Docking Stations 22

5.8 Changing the settings of a single LAN

Docking Station 22

5.9 Upgrading the ﬁrmware of LAN Docking

Stations 23

6 Troubleshooting 24

4User manual

Welcome1

Congratulations on your purchase and welcome

to Philips!

To fully beneﬁt from the support that Philips

oers, visit our Website for support information

such as user manuals, software downloads,

warranty information and more:

www.philips.com/dictation.

Product highlights1.1

Simplify the dictation workﬂow:

Upload the dictation ﬁles from your Digital•

Pocket Memo directly to the network

without a PC or upload application

Reduce document creation time, transfer•

dictation ﬁles directly to your transcriptionist

Recharge the batteries of your Digital Pocket•

Memo while docked

Guaranteed security throughout the

entire dictation workﬂow:

Password protection of the LAN Docking•

Station

Support of SFTP ﬁle transfer•

Encryption of dictation (.dss) ﬁles•

Theft protection by Kensington lock•

Reduce total cost of IT ownership and

maintenance:

Save time by centralized software installation•

for multiple authors

Minimum user training required•

Remote conﬁguration and maintenance of the•

LAN docking station

Platform independent (key components•

function in Windows and Linux environments)

What’s in the box1.2

LAN Docking Station 9160•

Power Supply•

RJ45 network cable•

User manual•

5User manual

ENGLISH

Important2

Safety2.1

To avoid short circuit, do not expose the•

product to rain or water.

Do not expose the device to excessive•

heat caused by heating equipment or direct

sunlight.

Protect the cables from being pinched,•

particularly at plugs and the point where they

exit from the device.

Back up your ﬁles. Philips is not responsible•

for any loss of data.

Disposal of your old product2.2

Your product is designed and manufactured•

with high quality materials and components,

that can be recycled and re-used.

When this crossed-out wheeled bin•

symbol is attached to a product, it

indicates that the product is covered

by the European Directive 2002/96/

EC.

Please become informed about the local•

separate collection system for electrical and

electronic products.

Please act according to your local rules and•

do not dispose of old products with your

normal household waste. The correct disposal

of old products will help prevent potential

negative consequences for the environment

and human health.

Batteries (including built-in rechargeable•

batteries) contain substances that may pollute

the environment. All batteries should be

disposed of at an ocial collection point.

Technical support and warranty2.3

This Philips product was designed and

manufactured to the highest quality standards.

If your Philips product is not working correctly

or is defective, contact your supplying Philips

Speech Processing dealer who will provide

you with the necessary information on how to

proceed.

If you have questions that your dealer cannot

answer or any other related question, visit

www.philips.com/dictation to contact us.

No components are user-serviceable. Do not

open or remove covers and do not insert

objects not suitable for the speciﬁc connectors.

Repairs may be made only by Philips service

centers and ocial repair facilities. Failure to do

so will void any warranty, stated or implied. Any

operation expressly prohibited in this manual,

any adjustments, or assembly procedures not

recommended or authorized in this manual will

void the warranty.

6User manual

Get started3

Overview3.1

1 2 3 4 5 6

1Docking slot for the Digital Pocket Memo

2Green LED indicates that the Digital Pocket Memo batteries are recharging

3Yellow LED indicates that dictation ﬁles are being transferred

4Power supply socket

5Socket for Kensington lock

6RJ45 network socket for connection to the Local Area Network

System requirements3.2

10/100 Mbit/s Local Area Network with RJ45 connections•

FTP server with a user account conﬁgured for the LAN Docking Station•

DHCP server (recommended)•

7User manual

ENGLISH

3.3 Installation

When installing one or more new LAN Docking

Stations to your network, you can set it up in

one of two ways:

Use the DHCP service on your network•

to assign IP addresses to the LAN Docking

Stations based on the MAC address of each

LAN Docking Station, or

Set the LAN docking station to a default IP•

address to access the conﬁguration interface

and assign a ﬁxed IP address

The LAN Docking has a default conﬁguration

setting to use the DHCP server to obtain its

IP address. This makes it easier to do a batch

installation of several LAN Docking Stations in

a corporate network. See Installation using DHCP

below for more information.

If your network does not support DHCP,

you can set the LAN Docking Station to use

a default static IP address to get started. See

Installation using the factory default IP address

below for more information.

3.3.1 Installation using DHCP

If your network has a DHCP server, follow

the steps below to install new LAN Docking

Stations:

Make a note of the MAC address of every1

LAN Docking Station that you are about

to install (The MAC address can be found

on the bottom plate of the LAN Docking

Station).

Conﬁgure your DHCP server to assign an IP2

address to each LAN Docking Station based

on the MAC address of each LAN Docking

Station. Refer to the documentation of your

DHCP server for more information.

Deploy the LAN Docking Stations3

throughout your organization. Connect each

LAN Docking Station to the main power

supply with the included Philips power

supply. Connect each LAN Docking Station

to a free network socket using the RJ45

network cable.

Open a Web browser on your PC and load4

the LAN Docking Station conﬁguration

interface for each assigned IP address

to conﬁgure the LAN Docking Stations

individually. See Conﬁguration on page 9 for

more information.

D Note

The LAN Docking Station is conﬁgured by

default to obtain an IP address from your DHCP

server. If this default setting has been changed,

you must reset the device to its factory default

settings before starting. Read Resetting to factory

defaults on page 17 for information on how

to reset the LAN Docking Station to factory

default settings.

ETip

It is good practice to make a note of the

location and network socket number of

each LAN Docking Station before they are

deployed. You can enter this information into

the comment ﬁeld of the LAN Docking Station

conﬁguration interface, which will make it easier

8User manual

to troubleshoot and maintain LAN Docking

Stations in your network. See Assigning a

comment to the LAN Docking Station on page 16

for more information about assigning comments.

3.3.2 Installation using the factory default

IP address

If your network does not have a DHCP server,

follow these steps to install a new LAN Docking

Station:

Connect the LAN Docking Station to the1

main power supply with the included Philips

power supply.

Connect the LAN Docking Station to a free2

network socket using the RJ45 network

cable.

Slide a Digital pocket Memo 9600 or 96203

into the docking slot of the LAN Docking

Station.

Press and hold the4 FUNCTION and the

MENU button on the Digital Pocket Memo

simultaneously for 3 seconds. The LAN

Docking Station will be conﬁgured to use

the static IP address 192.168.109.1 (subnet

mask 255.255.255.0).

Conﬁgure the network connetion settings5

of your PC to use a static IP address

like 192.168.109.xxx and subnet mask

255.255.255.0 for the network socket that is

used to connect the LAN Docking Station.

Open a Web browser on your PC and enter6

http://192.168.109.1 in the address ﬁeld

Your user name and password is required.7

Leave the USER NAME ﬁeld empty and enter

‚administrator‘ in the PASSWORD ﬁeld.

Change the IP address of the LAN Docking8

Station according to your network policy.

See Assigning a static IP address on page 14

for more information.

Make any additional conﬁguration changes as9

you see ﬁt. See Conﬁguration on page 9 for

more information.

DNote

This procedure resets all conﬁguration settings

of the LAN Docking Station to their factory

defaults.

CImportant

If installing several LAN Docking Stations,

be sure to change the IP address of the LAN

Docking Station before connecting the next one

to the network. Failure to do so will result in

IP address conﬂicts, making the conﬁguration

interface of the LAN Docking Station

inaccessible.

9User manual

ENGLISH

Once the LAN Docking Station is connected to

the network, it can be conﬁgured using a simple

HTML interface from any HTML4-compliant

Web browser.

There is also an Administration Tool that can

be used to manage and update the conﬁguration

settings of several LAN Docking Stations (batch

update). See LAN Docking Station Administration

Tool on page 18 for more information.

To open the LAN Docking Station conﬁguration

interface, follow these steps:

Open a Web browser on your PC.1

Enter the IP address of the LAN Docking2

Station that you want to conﬁgure into the

address ﬁeld of the Web browser.

The Web browser prompts you for a user3

name and password. Leave the user name

ﬁeld empty and enter the administrator

password. If you are accessing the

conﬁguration interface for the ﬁrst time, the

default password is ‚administrator‘.

The conﬁguration interface appears with4

the following panels: Status, IP settings, FTP

settings, Automatic ﬁle upload, Comments,

Firmware upgrade and Administrator

password.

4 Conﬁguration

10 User manual

4.1 Setting up the FTP server

The LAN Docking Station can automatically

upload dictation ﬁles to an FTP server when a

Digital Pocket Memo is connected.

The LAN Docking Station has been tested with

a number of FTP servers for the Windows and

Linux platforms. It should also function with

any other FTP server conforming to the FTP

protocol speciﬁcations standard. The following

FTP servers have been tested with the LAN

Docking Station:

Microsoft Internet Information Server•

WS FTP Server•

FileZilla Server•

freeftpd•

DNote

The LAN Docking Station supports SFTP•

connections according to the SSH-1 standard.

The protocol versions SSH-2 and SSH-3 are

currently not supported.

The LAN Docking Station opens FTP data•

connections in passive mode. If there is a

ﬁrewall between the LAN Docking Station

and your FTP server, make sure that the LAN

Docking Station can connect to port numbers

used for passive data transfer. Refer to the

User Manual of your FTP server for more

information.

Setting up the ﬁle upload directory4.2

on your FTP server

Create a directory on the FTP server to store

uploaded dictation ﬁles. This dictory will be

referred to as the ‚ﬁle upload directory‘ in this

user guide.

If you have multiple LAN Docking Stations

on your network, there is no need to create

a dierent ﬁle upload directory for each

installation. The LAN Docking Station was

designed to work more eciently with a single

shared ﬁle upload directory.

ETip

It is a good practice to make the ﬁle upload

directory available to employees at your

organization as a shared network folder

that they can map to a drive letter on their

computers. This makes it quick and easy for

them to pick up dictation jobs, and allows you

to control access to the uploaded dictation ﬁles

using the existing user and group conﬁguration

in your network domain.

Files stored in the ﬁle upload4.3

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