Ricoh Aficio 340 Gebrauchsanweisung

Read this manual carefully before you use this product and keep it handy

for future reference.

For safety, please follow the instructions in this manual.

SYSTEM SETTINGS

340/350/450

OPERATING INSTRUCTIONS

User Tools (System Settings)

Modes

Introduction

This manual contains detailed instructions on the operation and maintenance of this machine. To get

maximum versatility from this machine all operators should carefully read and follow the instructions in

this manual. Please keep this manual in a handy place near the machine.

Please read the Safety Information before using this machine. It contains important information related

to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

-Notes:

Some illustrations may be slightly different from your machine.

Certain options may not be available in some countries. For details, please contact your local dealer.

Operator Safety:

This machine is considered a CDRH class I laser device, safe for office/ EDP use. The machine con-

tains two 5-milliwat, 760 - 800 nanometer wavelength, GaAIAs laser diodes. Direct (or indirect reflect-

ed) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock

mechanisms have been designed to prevent any possible laser beam exposure to the operator.

Laser Safety:

The Center for Devices and Radiological Health (CDRH) prohibits the repair of laser-based optical unit

in the field. The optical housing unit can only be repaired in a factory or at a location with the requisite

equipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser

chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis

and laser subsystems to the factory or service depot when replacement or the optical subsystem is re-

quired.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual

might result in hazardous radiation exposure.

Notes:

The model names of the machines do not appear in the following pages. Check the type of your ma-

chine before reading this manual. (For details, see ⇒P.2

“Machine Types”

• Type 1: Aficio 340

• Type 2: Aficio 350

• Type 3: Aficio 450

Certain types might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the Inch version.

For good copy quality, Ricoh recommends that you use genuine Ricoh toner.

Ricoh shall not be responsible for any damage or expense that might result from the use of parts other

than genuine Ricoh parts in your Ricoh office product.

Power Source:

120 V, 60 Hz, 10 A or more

Please be sure to connect the power cord to a power source as above. For details about power source,

see “Power Connection” of the “Copy Reference”.

HOW TO READ THIS MANUAL

Symbols

In this manual, the following symbols are used:

WARNING:

This symbol indicates a potentially hazardous situation that might result in

death or serious injury when you misuse the machine without following the in-

structions under this symbol. Be sure to read the instructions, all of which are de-

scribed in the Safety Information in the “Copy Reference”.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in mi-

nor or moderate injury or property damage that does not involve personal injury

when you misuse the machine without following the instructions under this

symbol. Be sure to read the instructions, all of which are described in the Safety

Information in the “Copy Reference”.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be

damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before op-

erating.

Note

This symbol indicates precautions for operation, or actions to take after misop-

eration.

Limitation

This symbol indicates numerical limits, functions that cannot be used together,

or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[ ]

Keys that appear on the machine's panel display.

{ }

Keys built into the machine's operation panel.

TABLE OF CONTENTS

MANUALS FOR THIS MACHINE................................................................. 1

MACHINE TYPES ......................................................................................... 2

ADDITIONAL FUNCTIONS PROVIDED BY OPTIONAL MEMORY UNITS 3

Copy Mode.................................................................................................... 3

Facsimile Mode (Option)............................................................................... 4

1.MODES

CHANGING MODES..................................................................................... 5

MULTI-ACCESS............................................................................................ 6

COPY MODE............................................................................................... 10

Changing To Copy Mode............................................................................ 10

FAX MODE.................................................................................................. 12

Changing To Facsimile Mode ..................................................................... 12

Printing A Received Fax.............................................................................. 12

Sending A Fax............................................................................................. 13

2.USER TOOLS (SYSTEM SETTINGS)

KEYS FOR USER TOOLS (SYSTEM SETTINGS) .................................... 15

ACCESSING THE USER TOOLS

(SYSTEM SETTINGS)................................................................................. 16

Exiting from User Tools............................................................................... 17

USER TOOLS MENU (SYSTEM SETTINGS) ............................................ 18

SETTINGS YOU CAN CHANGE WITH THE USER TOOLS ..................... 19

System Settings 1/6..................................................................................... 19

System Settings 2/6..................................................................................... 20

System Settings 3/6..................................................................................... 21

System Settings 4/6..................................................................................... 23

System Settings 5/6..................................................................................... 25

System Settings 6/6..................................................................................... 26

INDEX........................................................................................................ 27

MANUALS FOR THIS MACHINE

This is a multi-functional machine combining copying and facsimile functions.

This manual describes procedures common to these functions. Each function's

reference describes the operational procedures separately for the copying and

facsimile functions. Please consult the manual that suits your needs.

❖

❖❖

❖

System Settings (this manual)

Provides an overview of the machine. This manual introduces the functions

of the machine. It also introduces the options allowing you to use additional

functions and describes how to access the system user tools to make the ma-

chine easier to use.

❖

❖❖

❖

When using as a copier

• Copy Reference

Describes the various copying functions from basic copying to more ad-

vanced functions such as reducing/enlarging copies or combining origi-

nals into one copy.

❖

❖❖

❖

When using as a facsimile

• Facsimile Reference (option)

Describes the operational procedures and functions to use the machine as

a facsimile.

MACHINE TYPES

There are three models of this machine. The main differences between them are

memory capacity and copy speed. To make sure which model you have, see the

inside front cover.

Type 1 Type 2 Type 3

Copy speed 35 copies/minute

(A4K, 81/2" ×

11"K)

35 copies/minute

(A4K, 81/2" ×

11"K)

45 copies/minute

(A4K, 81/2" ×

11"K)

Memory capacity 4 MB

(8 MB optional

memory available)

12 MB 12 MB

Fax unit Option Option Option

ADDITIONAL FUNCTIONS PROVIDED BY

OPTIONAL MEMORY UNITS

You can expand the capabilities of this machine to include fax functions. When

you want to add a function, contact your sales or service representative.

Copy Mode

In copy mode you can make basic copies and also copy using more sophisticated

techniques, such as reduction/enlargement or combining several originals onto

one copy. You can install an optional memory expansion for storage of docu-

ment images, thereby making the best use of memory with various copy func-

tions.

Expansion Memory (option)

❖

❖❖

❖

8 MB copier memory unit (Electric sort kit) (option for Type 1)

Provides various functions including Image Rotate, Sort, and Duplex Copy.

❖

❖❖

❖

Copier hard disk (Image enhance kit)

Provides various functions such as:

• Archive File (copying stored images)

• Following functions using the Enhanced Image Copy:

Sort/Rotate Sort/Rotate Stack/Shift Sort/Shift Stack/Staple

Combine

Duplex

Repeat

Image Rotate

Facsimile Mode (Option)

You can send and receive fax messages in facsimile mode. Installation of option-

al expansion memory allows more functions to be used, and more data to be

stored.

Options for Memory Expansion

❖

❖❖

❖

4 MB memory card

Provides a variety of memory-based functions including confidential recep-

tion, envelope reception, and two-sided printing. Also increases the number

of personal codes, groups, speed dials, files in memory, special stations, etc.

❖

❖❖

❖

Fax hard disk

Increases memory capacity, allowing you to increase the number of transmit

originals and receive images to be stored in memory.

❖

❖❖

❖

400 dpi high resolution card

Allows sending/receiving in super fine mode. Also allows JBIG compression.

1. MODES

CHANGING MODES

You can use this machine not only as a copier, but optionally as a fax machine as

well. Press the {

Copy

}key to use copy functions, or press the {

Fax

}key to use

facsimile functions.

Limitation

❒You cannot switch modes in any of the following cases:

• When scanning in a fax message for transmission.

• During immediate transmission.

• When accessing the user tools.

• During interrupt copying.

Enhanced

Image

Series

Copies

Margin

Adjust

Auto Reduce/

Enlarge

Zoom

Combine

Copies

Erase Center/

Border

Copy

Fax

Copy Mode

Facsimile Mode

ND0X02EE

MODES

MULTI-ACCESS

You can carry out another job using a different function while the current job is

being performed.

This allows you to handle your jobs efficiently regardless of how the machine is

being used. For example:

• While making copies, the machine can send a fax message that has been

stored in memory.

• You can make copies while receiving fax data.

Performing multiple functions simultaneously like this is called Multi-accessing.

Limitation

❒You cannot use Multi-accessing during interrupt copying.

Note

❒You can choose which mode has highest priority for print jobs. The default is

the current mode shown on the display. See “16. Print Priority” in ⇒P.23

“System Settings 4/6”.

❒When your machine is equipped with the optional internal tray 2, you can

specify the tray used for each function so that completed documents are not

mixed. For example, set one tray for faxes and another tray for copies. If you

require the optional internal tray 2, contact your local dealer or service repre-

sentative. See “15. Output Tray” in ⇒P.23 “System Settings 4/6”.

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