Ricoh Aficio MP C3500 Bedienungsanleitung

Operating Instructions

About This Machine

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in this manual before using the machine.

Getting Started

Entering Text

Appendix

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your

safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy

place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li-

able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-

ating the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Depending on which country you are in, certain units may be optional. For details, please contact your

local dealer.

Laser Safety:

This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products. This

equipment contains four AlGalnP laser diodes, 7-milliwatt, 645-660 nanometer wavelength for each

emitter. This equipment does not emit hazardous light, since the beam is totally enclosed during all cus-

tomer modes of operation and maintenance.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual

might result in hazardous radiation exposure.

Notes:

The model names of the machines do not appear in the following pages. Check the type of your ma-

chine before reading this manual. (For details, see p.12 “Machine Types”.)

• Type 1: C3535/DSc535/LD435c/Aficio MP C3500

• Type 2: C4540/C4540g/DSc545/DSc545g/LD445c/Aficio MP C4500/Aficio MP C4500G

Certain types might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

For good copy quality, the supplier recommends that you use genuine toner from the supplier.

The supplier shall not be responsible for any damage or expense that might result from the use of parts

other than genuine parts from the supplier with your office products.

Power Source

120V, 60Hz, 12A or more

Please be sure to connect the power cord to a power source as above. For details about power source,

see Troubleshooting.

Manuals for This Machine

Refer to the manuals that are relevant to what you want to do with the machine.

❖About This Machine

Be sure to read the Safety Information in this manual before using the machine.

This manual provides an introduction to the functions of the machine. It also

explains the control panel, preparation procedures for using the machine,

how to enter text, and how to install the CD-ROMs provided.

❖General Settings Guide

Explains User Tools settings, and Address Book procedures such as register-

ing fax numbers, e-mail addresses, and user codes. Also refer to this manual

for explanations on how to connect the machine.

❖Troubleshooting

Provides a guide to solving common problems, and explains how to replace

paper, toner, staples, and other consumables.

❖Security Reference

This manual is for administrators of the machine. It explains security func-

tions that the administrators can use to protect data from being tampered, or

prevent the machine from unauthorized use.

Also refer to this manual for the procedures for registering administrators, as

well as setting user and administrator authentication.

❖Copy/ Document Server Reference

Explains Copier and Document Server functions and operations. Also refer to

this manual for explanations on how to place originals.

❖Facsimile Reference

Explains Facsimile functions and operations.

❖Printer Reference

Explains Printer functions and operations.

❖Scanner Reference

Explains Scanner functions and operations.

❖Network Guide

Explains how to configure and operate the machine in a network environ-

ment, and use the software provided.

This manual covers all models, and includes descriptions of functions and

settings that might not be available on this machine. Images, illustrations, and

information about operating systems that are supported might also differ

slightly from those of this machine.

❖Other manuals

• PostScript3 Supplement

•UNIXSupplement

• Manuals for DeskTopBinder Lite

• DeskTopBinder Lite Setup Guide

• DeskTopBinder Introduction Guide

•AutoDocumentLinkGuide

Note

❒Manuals provided are specific to machine types.

❒Adobe Acrobat Reader/Adobe Reader must be installed in order to view the

manuals as PDF files.

❒For “UNIX Supplement”, please visit our Web site or consult an authorized

dealer.

❒“PostScript3 Supplement” and “UNIX Supplement” include descriptions of

functions and settings that might not be available on this machine.

❒The following software products are referred to using general names:

*1 Optional

Product name General name

DeskTopBinder Lite *1 and DeskTopBinder

Professional

DeskTopBinder

ScanRouter EX Professional *1 and ScanRout-

er EX Enterprise *1

The ScanRouter delivery software

iii

What You Can Do with This Machine

This section introduces the features of this machine.

Note

❒For details about options, see “Options”.

Reference

p.14 “Options”

Copier, Facsimile, Printer, and Scanner Functions

This machine provides copier, facsimile (optional), printer, and scanner functions.

• You can make copies of originals. With a finisher (optional), you can staple

copies. See Copy/Document Server Reference.

• You can send originals by fax or e-mail, and receive faxes from other parties.

See Facsimile Reference.

• You can print documents created in applications. See Printer Reference.

You can print documents from Windows 95/98/Me (TCP/IP, IPP), Windows

2000 (TCP/IP, IPP), Windows XP/Server 2003 (TCP/IP, IPP), Windows NT

4.0 (TCP/IP, IPP), NetWare, UNIX (TCP/IP), and Macintosh (AppleTalk) en-

vironments because the machine supports all these. (multi-protocol)

• You can scan originals and send scan files to a computer. See Scanner Reference.

AQH002S

Utilizing Stored Documents

You can store files scanned by this machine, or files sent from other fax machine

or computers, into the machine's hard disk. You can print and fax stored files as

required. You can also change print settings and print multiple documents (Doc-

ument Server).

• With DeskTopBinder (optional), you can search, check, print and delete

stored documents using your computer.

• You can also retrieve stored documents scanned in printer or scanner mode.

For details, see Printer Reference, and Scanner Reference.

• You can retrieve files scanned under the copier function.

For details, see Scanner Reference.

• For more information about machine's settings, see “Network Settings”, Gen-

eral Settings Guide.

• For more information about document server in printer mode, see “Saving

and Printing Using the Document Server”, Printer Reference.

• For more information about document server in fax mode, see “Storing a Doc-

ument”, Facsimile Reference.

• For more information about document server in scanner mode, see “Storing

Files Using the Scanner Function”, Scanner Reference.

• For more information about document server, see “Document Server”,

Copy/Document Server Reference.

• For more information about DeskTopBinder, see DeskTopBinder manuals.

AQH013S

Paperless Fax Transmission and Reception

You can store received fax messages on the machine's hard disk, instead of print-

ing them onto paper.

Reception

You can store received fax documents in electrical format without printing it onto paper.

•YoucanuseDeskTopBinder (optional) or a Web Image Monitor to check,

print, delete, retrieve, or download documents using your computer (Storing

received documents). See Facsimile Reference.

Transmission

You can send a fax from your computer over the network (Ethernet, IEEE 1394

(IPv4 over 1394), or wireless LAN) to this machine, which then forwards the fax

via its telephone connection (LAN-Fax).

• Print from a Windows application, select the LAN-Fax printer, and then se-

lect the fax destination.

• The sender can check the images s/he has sent.

• For more information about machine's settings, see “Network Settings”, Gen-

eral Settings Guide.

• For more information about how to use the function, see “Fax via Computer”,

Facsimile Reference.

AQH014S

AQH015S

Fax Transmission and Reception Through the Internet

You can send fax documents via e-mail by specifying the recipient's e-mail ad-

dress (Internet Fax Transmission).

You can receive sent documents via Internet Fax, or from computers (Internet

Fax Reception).

You can send fax documents by specifying IP-fax destination using IPv4 ad-

dresses (IP-Fax Transmission).

You can receive sent documents via Internet Fax (IP-Fax Reception).

❖Internet Fax

• You can send fax documents through e-mail by specifying the recipient’s

e-mail address.

• You can receive sent documents via Internet Fax, or from computers.

• You can receive data such as e-mail from computers and faxes from Inter-

net fax machines, and then print or forward that data.

• For more information about machine's settings, see “Network Settings”,

General Settings Guide.

• For more information about how to use the function, see “Transmission”

and “Reception”, Facsimile Reference.

❖IP-Fax

• You can exchange documents between fax machines directly connected to

the TCP/IP network.

• You can send documents by specifying an IPv4 address or host name in-

stead of a fax number.

• For details about the machine's settings, see “Network Settings”, General

Settings Guide.

• For details about how to use this function, see “Transmission” and “Recep-

tion”, Facsimile Reference.

AQH016S

vii

Using the Scanner in a Network Environment

You can use a scanner over the network.

• You can send scan files to a specified destination using e-mail (Sending scan

file by e-mail). See “Sending Scan Files by E-mail”, Scanner Reference.

• With the ScanRouter delivery software, you can save scan files in specified

destinations on network computers (Saving scan files). See Scanner Reference.

• You can send scan files directly to folders (Sending scan file by Scan to Folder)

See “Sending Scan Files to Folder”, Scanner Reference.

• You can use this machine as a delivery scanner for the ScanRouter delivery

application (Network delivery scanner). You can save scan files in the deliv-

ery server or send them to a folder in a computer on the same network. For

details about the machine's settings, see “Network Settings”, General Settings

Guide. For details about how to use the function, see “Delivering Scan Files”,

Scanner Reference.

AQH017S

viii

Administrating the Machine/Protecting Documents (Security

Functions)

You can prevent information leakage by managing the machine and protecting

documents.

• You can protect documents from unauthorized access and stop them from be-

ing copied without permission. See Security Reference.

• You can control the use of the machine, as well as prevent machine settings

from being changed without authorization. See Security Reference.

• By setting passwords, you can prevent unauthorized access via the network.

See Security Reference.

• You can erase the data on the hard disk to prevent the information from leaking

out. See the manual for the DataOverWriteSecurity Unit and Security Reference.

AQH018S

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