Utax 2500ci Bedienungsanleitung

USER MANUAL

2500ci

Copy/Print/Scan/Fax

DIGITAL

MULTIFUNCTIONAL COLOUR SYSTEM

> Preface

Preface

Thank you for purchasing the 2500ci.

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take

simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.

Please read this Operation Guide before using the machine.

We recommend the use of our own brand supplies.

Please use our genuine toner containers, which have passed rigorous quality control testing.

The use of non-genuine toner containers may cause failure.

We will not be liable for any damages caused by the use of third party supplies in this machine.

> Overview

Overview

This machine is equipped standard with copy and print functions, and a scanned image can be sent to an E-mail

recipient as an attachment or to a computer on the same network. A fax function is available as an option.

NOTE

• Before using the machine, be sure to read Legal and Safety Information on page 1-1.

• For preparations for use of the machine such as cable connections and software installation, refer to Installing and

Setting up the Machine on page 2-1.

• To learn how to load paper, place originals, set up shared folders, and add addresses to the address book, refer to

Preparation before Use on page 3-1.

Operations from your PC

Copy functions Printer functions USB memory

Send functions

Document

Box functions

Fax functions

Original Electronic data Fax data USB memory

Output Data

Application

SecurityInput Data

FAX Operation

Guide

This function is useful for a variety of purposes,

including saving data in the machine and in a USB

memory stick.

Printing Data Saved on the Printer (page 4-8)

Using a Custom Box (page 5-53)

Embedded Web Server RX

You can check the status and change

the settings of the machine from a

Web browser on your computer.

Embedded Web Server RX (page 2-39)

Embedded Web Server RX User Guide

You can expand the machine

functions according to your

needs.

Application (page 5-10)

You can use the machine security

levels according to your needs.

Strengthen security (page v)

Copying (page 5-18)

Printing from PC (page 4-1)

Saving Documents to

USB Memory (Scan

to USB) (page 5-70)

Sending (page 5-23)

iii

> Machine Features

Machine Features

The machine is equipped with many useful functions. Here are some examples. For details, refer to Using Various

Functions (page 6-1).

Optimize your office workflow

Access to frequently used functions

with just one touch (Program)

You can preset frequently used functions.

Once you set the functions as a preset

program, all you need to do is press the

program number to call up the functions.

Using this program brings the same

results even if operated by another

person.

Program (page 5-5)

Scan originals of different sizes at a

time (Mixed Size Originals)

It is useful when preparing conference

materials.

You can set the different sized originals at

one time so you don't need to reset the

originals regardless of size.

Mixed Size Originals (page 6-14)

Scan a large number of originals in

separate batches and produce as one

job (Continuous Scan)

It is useful when preparing many-page

handouts.

When a large number of originals cannot

be placed in the document processor at

one time, the originals can be scanned in

separate batches and then copied or sent

as one job.

Continuous Scan (page 6-56)

Optimize your office workflow Save energy and cost

Send one time with multiple sending

options (Multi Sending)

You can send a same document to the

multiple destinations using a different

method.

You can specify multiple destinations of

different send methods such as E-mail,

SMB, and Fax.

You can reduce your workflow by sending

a job at once.

Sending to Different Types of

Destinations (Multi Sending) (page

5-36)

Save frequently used documents in

the machine (Custom Box)

You can share frequently used

documents with the others.

You can save the frequently used

document in the machine and print or

send it when needed.

A document can be shared among

multiple users.

Using a Custom Box (page 5-53)

Save energy as needed

(Energy Saver function / Energy Saver

Recovery Level)

The machine is equipped with Energy

Saver function that automatically

switched into Low Power Mode or Sleep

Mode. You can set appropriate Energy

Saver Recovery Level depending on the

operation.

In addition, the machine can

automatically be switched into Sleep and

recovered at a specified time for each day

of the week.

Energy Saver function (page 2-31)

Weekly Timer Settings (page 8-55)

On Off

> Machine Features

Save energy and cost

Create attractive documents

Print multiple originals onto one sheet

(Duplex / Combine)

You can print originals on both sides of

the paper. You can also print multiple

originals onto one sheet.

Combine (page 6-35)

Duplex (page 6-42)

Skip blank pages when printing

(Skip Blank Page)

When there are blank pages in a

scanned document, this function skips

the blank pages and prints only pages

that are not blank.

Skip Blank Page (page 6-61)

Prevent image bleed-through

(Prevent Bleed-through)

You can prevent image bleed-through

from the reverse side when scanning thin

originals.

Prevent Bleed-thru (page 6-30)

Create attractive documents

Create a booklet

(Booklet)

It is useful when preparing handout.

You can create a magazine, pamphlet, or

other booklet from sheet originals.

Facing-page, two-sided copies of

originals can be folded down the center

to create a booklet.

The cover page can be printed onto

colored paper or heavy paper.

Booklet (page 6-40)

Print a stamp on copies

(Text Stamp / Bates Stamp)

It is useful when adding text or date that

is not included in originals.

You can print desired text and date as a

stamp onto the first page or all pages.

Text Stamp (page 6-52)

Bates Stamp (page 6-54)

Change appearance of image easily

(One touch image adjust)

Change the appearance of image by

using the preset settings.

You can change the appearance of

image by simple operation without

making fine adjustment.

One-touch Image Adjust (page 6-

27)

> Machine Features

Strengthen security

Password-protect a PDF file

(PDF Encryption Functions)

Use the PDF format's password security

options to restrict document viewing,

printing and editing.

Encrypted PDF Password (page 6-

70)

Protect data on the hard disk

(Encryption / Overwrite)

You can overwrite the unnecessary data

that remains on the hard disk

automatically.

To prevent an external leakage, the

machine is able to encrypt data before

writing it to the hard disk.

Data Security (page 8-49)

Prevent loss of finished documents

(Private Print)

You can temporarily save a printer

document in the machine. By printing the

document from the machine prevents

someone takes your document.

Private Print/Stored Job (page 4-8)

Strengthen security Use functions more efficiently

(Card Authentication)

You can log in simply by touching an ID

card. You don't need to enter your user

name and password.

Card Authentication Kit(B) "Card

Authentication Kit" (page 11-4)

Strengthen security

(for administrator use)

Various functions are available for

administrators to strengthen security.

To Strengthen the Security (page 2-

37)

Expand functions as necessary

(Application)

The functionality of the machine can be

expanded by installing applications.

Applications that help you perform your

daily more efficiently such as a scan

feature and an authentication feature are

available.

Application (page 5-10)

OK !

> Machine Features

Use functions more efficiently

Display file size before sending /

storing a job (File Size Confirmation)

You can check the file size before

sending/storing the document.

If your server specifies an e-mail size

limit, you can check the size in advance.

File Size Confirmation (page 6-69)

Install the machine without

concerning the network cables

(Wireless Network)

In an environment where the wireless

LAN is used, you can install the machine

without concerning the network cables.

Wireless Network (page 8-47)

Use USB memory

(USB Memory)

It is useful when you need to print

document outside your office or you

cannot print document from your PC.

You can print the document from the

USB memory by plugging it directly into

the machine.

Original scanned at the machine can be

saved in the USB memory also.

Printing Documents Stored in

Removable USB Memory (page 5-

68)

Saving Documents to USB Memory

(Scan to USB) (page 5-70)

Use functions more efficiently

Specify image file format

(Scan Format)

You can select the various file formats

when sending/storing images.

File Format (page 6-64)

Skip the error job

(Job Skip Functions)

When paper empty error occurs at the

cassette by specifying the special paper

size or type, the machine skips the error

job and perform the next job.

Error Job Skip (page 8-54)

Perform remote operation

(Embedded Web Server RX)

You can access to the machine remotely

to print, send or download data.

Administrators can configure the

machine behavior or management

settings.

Embedded Web Server RX (page

2-39)

1 MB

vii

> Color and Image Quality Functions

Color and Image Quality Functions

The machine is equipped with various color and image quality functions. You can adjust the scanned image as desired.

Basic Color Modes

The basic color modes are as follows. For details, refer to Color Selection (page 6-23).

Color mode Description

Reference image

Before After

Auto Color Automatically recognizes whether a document being

scanned is color or black & white.

Full Color Scans a document in full color.

Grayscale Scans a document in grayscale.

Single Color Prints in any desired color.

Black & White Scans a document in black & white.

viii

> Color and Image Quality Functions

Adjusting Image Quality and Color

To adjust the image quality or color of an image, use the following functions.

I want to...

Sample image

Function Page

Before After

Easily adjust the image quality to match your own image

Adjust the skin color.

Example: Create a tanned effect.

One Touch Image

Adjust

[Portrait Photo]

page 6-27

Adjust the blue landscape.

Example: Make the blue more

vivid

One Touch Image

Adjust

[Landscape Photo

(Blue)]

page 6-27

Adjust the green landscape.

Example: Change to yellow-

green

One Touch Image

Adjust

[Landscape Photo

(Green)]

page 6-27

Produce overall image vividly. One Touch Image

Adjust

[Vivid]

page 6-27

Program

[Vivid Copy]

page 5-6

Remove dark background or

bleed-through from the original

such as a newspaper.

Program

[Newspaper Copy]

page 5-5

Clearly reproduce fine lines, faint

lines, broken lines, and other fine

details in a CAD or other

drawings.

Program

[Drawing Copy]

page 5-5

Clearly reproduce the text or

colors of a highlighter.

Program

[Highlighter Copy]

page 5-6

> Color and Image Quality Functions

Adjust the color precisely.

Adjust the density. Density page 6-21

Adjust the color by strengthening

blue or red tones.

Example: Strengthening red

Color Balance page 6-25

Change the image by individually

adjusting each of the six colors:

red, blue, green, cyan, magenta,

and yellow.

Example: Changing red tones

close to yellow to yellow, and

cyan tones close to blue to blue

Hue adjustment page 6-26

Adjust the saturation. Saturation page 6-30

Adjust the image quality precisely

Emphasize or blur the image

outline.

Example: Emphasize the image

outlines

Sharpness page 6-29

Darken or lighten the background

(the area with no texts or images)

of a document.

Example: Lightening the

background

Background Density page 6-29

Prevent bleed-through in 2-sided

originals.

Prevent Bleed-

through

page 6-30

Adjust the scanned image

Decrease the file size and

produce the characters clearly.

File format

[High Comp. PDF]

page 6-64

Convert a paper document to

PDF with searchable text.

File format

[PDF] or

[High Comp. PDF]

with

[OCR]

page 6-64

I want to...

Sample image

Function Page

Before After

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