Vidicode Fax Server IP Bedienungsanleitung

Fax Server IP

Manual

International

Headquarters VIDICODE Datacommunicatie BV

Blauwroodlaan 140, 2718 SK Zoetermeer

The Netherlands

Tel. +31 79-3617181 Fax +31 79-3618092

vidicode@vidicode.nl www.vidicode.nl

USA VIDICODE Datacommunications

P.O. Box 3288

Wilmington, N.C. 28406

Tel. 910.452.5600 Fax 910.254.3525

sales@vidicode.com www.vidicode.com

Fax Server IP Manual

Fax Server IP Manual 3

Contents

1Introduction ............................................................. 7

1.1 Fax Server IP........................................................... 7

1.2 Send Fax ................................................................. 7

1.3 Fax Server IP Archiving System .............................. 8

1.4 Getting the Fax Server IP Fax System to work......... 8

2Fax Server IP .......................................................... 9

2.1 Introduction to Fax Server IP ................................. 10

2.2 What's in the box ................................................... 10

2.3 Connecting the Fax Server IP ................................ 10

2.4 Setting up the Fax Server IP for operation ............. 11

2.5 System settings ..................................................... 11

2.5.1 Set the Clock ................................................................ 11

2.5.2 Protect the Fax Server with a Password ...................... 12

2.5.3 Remove Password protection ...................................... 13

2.5.4 Set the Language ......................................................... 13

2.5.5 Reset all values ............................................................ 13

2.6 Fax settings ........................................................... 14

2.6.1 Fax ID ........................................................................... 14

2.6.2 Top text......................................................................... 15

2.6.3 Maximum Fax speed .................................................... 15

2.6.4 Fax Send retries ........................................................... 16

2.6.5 Send Retry time............................................................ 16

2.6.6 Retry after voice ........................................................... 16

2.6.7 Speaker ........................................................................ 17

2.6.8 Speaker volume............................................................ 17

2.6.9 Beep after Rx/Tx........................................................... 17

2.6.10 Dial prefix .................................................................. 18

2.6.11 No Answer time-out................................................... 18

2.6.12 No Carrier time-out.................................................... 18

2.6.13 Caller ID .................................................................... 19

2.6.14 Rings to answer on.................................................... 19

2.6.15 Ring volume .............................................................. 20

2.6.16 Ring variation ............................................................ 20

2.6.17 Ring frequency .......................................................... 20

2.7 LAN settings .......................................................... 21

2.7.1 E-mail address.............................................................. 21

Fax Server IP Manual

2.7.2 Reply address............................................................... 22

2.7.3 SMTP server IP address .............................................. 22

2.7.4 SMTP server port ......................................................... 23

2.7.5 Domain name ............................................................... 23

2.7.6 FTP user....................................................................... 24

2.7.7 FTP password .............................................................. 24

2.7.8 FTP server port............................................................. 25

2.7.9 TelNet ........................................................................... 25

2.7.10 DHCP server ............................................................. 26

2.7.11 IP address ................................................................. 26

2.7.12 IP subnet mask.......................................................... 27

2.7.13 Gateway .................................................................... 27

2.7.14 IP name ..................................................................... 28

2.8 Operation of the Fax Server IP .............................. 28

2.9 Rx, the received faxes ........................................... 29

2.10 Tx, the sent faxes .................................................. 30

2.11 Fax ID.................................................................... 31

2.12 Empty Send and Received queues ........................ 31

2.13 Disk info................................................................. 31

3Send Fax............................................................... 33

3.1 Introduction to Send Fax........................................ 33

3.2 Installation ............................................................. 33

3.3 Setting up the Send Fax ........................................ 33

3.4 Send a Fax ............................................................ 35

3.5 Add a new contact ................................................. 35

3.6 Edit Address list ..................................................... 36

3.7 Fax Settings........................................................... 36

3.8 Send Fax Later ...................................................... 36

3.9 Import an address book ......................................... 37

3.10 Preview.................................................................. 37

4Fax Server IP Archiving System ........................... 39

4.1 Introduction to Fax Server IP Archiving System ..... 39

4.2 Installation ............................................................. 39

4.3 Setting up a Fax Server IP connection................... 39

4.4 Viewing a Fax ........................................................ 40

4.5 Browsing the database, the viewer ........................ 40

4.6 Open an existing Archive ....................................... 41

Fax Server IP Manual 5

4.7 Create a new Archive............................................. 41

4.8 Update the Database............................................. 42

4.9 Updating the database automatically ..................... 42

4.10 The Cache ............................................................. 42

4.11 Download faxes permanently................................. 43

4.12 Mark records for transfer to PC.............................. 43

4.13 Transfer records to PC........................................... 43

4.14 Deleting records from the Archive.......................... 44

4.15 Restore deleted records......................................... 44

4.16 Build a CD Archive................................................. 44

4.17 Complete Name fields............................................ 45

4.18 Perform queries on the main archive ..................... 46

4.19 Protect Archive with a password ............................ 46

4.20 History of Fax Server database updates ................ 46

4.21 Advanced Settings................................................. 47

5Acknowledgements............................................... 49

5.1 Guarantee.............................................................. 49

5.2 Liability .................................................................. 49

Fax Server IP Manual

Fax Server IP Manual 7

1 Introduction

The Fax Server IP is a stand-alone network fax machine. Together with the

Fax Server IP Archiving System and the Send Fax application it forms a

complete network faxing system. Faxes can be sent from every workstation

on the network with the Send Fax application. The Send Fax application

addresses the Fax Server IP, which stores the fax and takes care of the

actual fax transmission. All faxes received by the Fax Server IP are stored

on the internal hard disk and can be viewed from every workstation with the

Fax Server IP Archiving System. The Fax Server IP handles incoming and

outgoing fax transmission and stores all sent and received faxes. All stored

faxes are available through the network. The Fax Server has extensive E-

mail capabilities. Incoming faxes can be selectively E-mailed to programmed

E-mail addresses. Fax transmission results are E-mailed to the Send Fax

User.

1.1 Fax Server IP

The Fax Server IP is the actual fax machine. The telephone line connection

enables the reception and sending of faxes. All sent and received faxes are

stored in a database on the internal hard disk.

Faxes can be sent from every workstation using the Send Fax application.

The Send Fax application addresses the Fax Server IP to send the fax. The

Fax Server IP takes care of the actual fax transmission and can E-mail the

User back with the result of the fax transmission.

The Fax Server IP holds a list of Users. This list can be managed from within

the Send Fax Options.

The fax database on the Fax Server IP can be accessed with the Fax Server

IP Archiving System through the network connection. All received and sent

faxes can be viewed from every workstation connected to the network.

E-mail is fully integrated in the Fax Server. Received faxes can be

selectively E-mailed to programmed E-mail addresses. In case several local

fax numbers are used the selection can take place according to local fax

number. Your PBX should support this function to enable this kind of

selection. Selection of faxes for distribution via E-mail can also take place

according to remote Fax ID. After fax transmission the Fax Server can E-

mail the result of the fax transmission back to the User of the Send Fax.

1.2 Send Fax

The Send Fax application allows you to send a fax from virtually every PC

application with print option. With the installation of the Send Fax application

a printer is added to the computer's list of printers. Use the print-command

in your application to transfer the document to the Send Fax application,

which consequently starts up. In the Send Fax application one or more

Fax Server IP Manual

recipients can be chosen from an address book. New entries to the address

book can easily be made. The Send Fax has a preview function that allows

you to have a last look at the fax before sending it off. When Send Fax is

clicked the fax is uploaded to the Fax Server IP that will automatically take

care of the fax transmission. After fax transmission the Fax Server can report

the transmission result back to the User of the Send Fax through E-mail.

1.3 Fax Server IP Archiving System

The Fax Server IP Archiving System is a PC application that allows you to

access the Fax Server IP database over the network. The Fax Server IP

Archiving System shows a listing of the Fax Server IP's database in the Main

Archive. Each record in the Main Archive represents a fax. The Fax Server

IP Archiving System can keep the listing of the Main Archive up to date

automatically. The faxes belonging to the records in the list can be viewed

with the build in fax-viewer. The viewer allows you to browse through the

database of the Fax Server IP.

The Fax Server IP Archiving System supports the use of four Fax Servers.

1.4 Getting the Fax Server IP Fax System to work

For the Fax Server IP Fax System to work you need at least:

•A Fax Server IP connected to a telephone line and to the network.

•At least one workstation with the Fax Server IP Archiving System

application installed.

•At least one workstation with the Send Fax application installed.

The connection and setup of the Fax Server IP is described in Chapter 2.

The installation and operation of the Send Fax application is described in

Chapter 3. The installation and operation of the Fax Server IP Archiving

System is described in Chapter 4.

Fax Server IP Manual 9

2 Fax Server IP

1. The display.

2. The Softkeys. The softkeys function is determined by text right

above the key in the display.

3. The numerical keys.

4. The 8 function keys. See below.

5.The arrowed keys.

The eight function keys:

Received faxes queue and Received faxes info key. See § 2.9

Sent faxes queue and Send faxes info key. See § 2.10

Fax ID info key. See § 2.11

Empty queue function key. See § 2.12

Fax settings menu key. See § 2.6

Network settings menu key. See § 2.7

Disk info key. See § 2.13

System settings menu key. See § 2.5

Fax Server IP Manual

2.1 Introduction to Fax Server IP

The Fax Server IP is the actual fax machine. The telephone line connection

enables the reception and sending of faxes. All sent and received faxes are

stored in a database on the internal hard disk. E-mail is fully integrated in the

Fax Server. Received faxes can be selectively E-mailed to programmed E-

mail addresses. In case several local fax numbers are used the selection

can take place according to local fax number. Your PBX should support this

function to enable this kind of selection. Selection of faxes for distribution via

E-mail can also take place according to remote Fax ID. After fax

transmission the Fax Server can E-mail the result of the fax transmission

back to the User of the Send Fax.

2.2 What's in the box

•Fax Server IP

•Mains supply adapter.

•Telephone cable with RJ11 connectors.

•CD-Rom with Send Fax and Fax Archive software.

2.3 Connecting the Fax Server IP

The Fax Servers back plate has the following connections.

The Fax Server IP back plate

A. The Power socket.

B. The Serial connection socket.

C. The Ethernet connection socket.

D. The telephone line and telephone connection sockets.

Connect the Fax Server IP as follows.

•Connect the Power supply to the power socket A.

•Connect the Ethernet plug to the Ethernet socket C.

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