Xerox Phaser 4500 Handbuch

Phaser™ 4500 Laser Printer

3-10

Printer Management Software

This topic includes:

■"Using CentreWare Software" on page 3-10

■"Using Printer Management Features" on page 3-12

Using CentreWare Software

CentreWare Internet Service (IS)

CentreWare IS is a printer administration and support tool using web technology. With

CentreWare IS software, you can access printer status and manage your printer over a TCP/IP

network using a web browser.

CentreWare IS enables you to:

■Receive printer status and manage printers independent of network servers and operating

systems.

■Define a link to your local web server’s support page.

■Access online manuals and technical support information by using built-in links to the

Xerox web site.

CentreWare IS provides an easy-to-use, consistent interface that you can use for most

configuration tasks.

CentreWare IS requires only a web browser and a TCP/IP connection between the printer and

the network (in Windows, Macintosh, or UNIX environments). TCP/IP and HTTP must be

enabled in the printer.

For complete information about CentreWare IS, see the CentreWare IS Online Help.

Printer Management Software

Phaser™ 4500 Laser Printer

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CentreWare DP for NetWare

CentreWare DP is easy-to-use printer management software that runs on Windows 98 or later

and Windows 2000 or later. Through point-and-click navigation you can install, connect, and

configure the printer quickly and easily on a network . It provides network administrators with

setup procedures and management of networked printers.

The following table lists CentreWare DP key features and benefits.

For more information go to www.xerox.com/office to view the CentreWare DP User Guide.

CentreWare MC (Microsoft Management Console)

CentreWare MC allows IP discovery of printers equipped with an embedded web server. The

embedded web server in Xerox printers is called CentreWare Internet Services.

For installing or managing multiple printers on a Windows NT 4.x (Service Pack 6 or higher),

Windows 2000, or Windows XP network with the TCP/IP protocol enabled, use the Xerox

CentreWare MC snap-in to Microsoft Management Console. For more information go to

www.xerox.com/office to view the CentreWare MC User Guide.

CentreWare Web

CentreWare Web is a multi-vendor printer management, installation, and troubleshooting

application that can remotely manage, install, and troubleshoot printers on your network using

a web browser. Printers are found through network or print server discovery and managed over

TCP/IP networks using RFC-1759 SNMP (Simple Network Management Protocol).

Some of the features provided by CentreWare Web:

■Remotely add ports, queues, and drivers to Windows 2000, XP, and NT4.x SP6 print

servers.

■Install, troubleshoot, upgrade, and clone wizards to aid all users in performing

administrative tasks.

■Install CentreWare Web on a server for availability to all clients on the network that have

Internet access with a browser.

■Support multiple users and provide for different levels/privileges of user access, such as

administrators or guests.

Feature Benefit

Setup Wizard Provides a step-by-step guide to install your printer on the network.

Advanced Setup Provides a tool to service multiple file servers and queues.

Instant Status Enables you to select a printer from the Printer List to monitor the

printer at any given time.

Remote Configuration and

Management Enables you to do most configuration and monitoring tasks from your

workstation.

Printer Upgrades Enables you to upgrade your printer from your workstation (if

available for your printer model).

Printer Management Software

Phaser™ 4500 Laser Printer

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■Discover printers on local and remote subnets.

■Automatically discover printers as scheduled.

■Generate reports.

■Connect to printer web servers for additional printer-specific features, including help.

For more information go to www.xerox.com/office to view the CentreWare Web User Guide.

Using Printer Management Features

Job Accounting

The printer stores information about print jobs in a log file. The log file is stored either in the

printer’s memory or on an optional hard disk if one is installed in the printer. If the log file is

stored in the printer’s memory, it is lost when the printer is reset. It is recommended that a hard

disk be used for job accounting.

The log file lists job records. Each record contains fields such as user name, job name, pages

printed, job times, and toner and ink used. Not all fields are supported by all printers. For

information go to CentreWare IS online help or CentreWare Web online help.

The job accounting values reported vary depending on the protocol and print command used

when each job was printed. For example, using NPRINT over NetWare provides the printer

with the most information about the job being printed. When using Windows and NetWare, the

job name is often LST: or LST:BANNER. Other jobs from other ports may provide less

information about the job.

Job accounting is available through CentreWare IS and CentreWare Web.

Using CentreWare IS

1. Launch your web browser.

2. Enter your printer's IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. On the right side of the main CentreWare IS page, click Jobs.

The “Job Accounting Links” page provides links that enable you to browse, download, and

clear job accounting records.

For complete information on CentreWare IS job accounting, including clearing job

information, downloading job information to a file, and job accounting file formats, go to

CentreWare IS Online Help.

MaiLinX Alerts

MaiLinX alerts allow the printer to automatically send email to the system administrator and

others under the following conditions:

■When printer errors, warnings, and alerts occur.

■When the printer requires attention (for example, when service is required or supplies need

to be replenished).

Printer Management Software

Phaser™ 4500 Laser Printer

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■When a reply to a CentreWare IS Remote Internet Printing message is desired. For more

information about CentreWare IS Remote Internet printing, go to CentreWare IS Online

Help.

Three designated users can receive messages:

■SysAdmin

■Service

■Key

Printer messages reporting errors, alerts, and warnings can be individually assigned to any of

these users. You can customize the message text and the subject line in the Status Notification

messages.

Status Notification is supplied by the printer’s Simple Mail Transport Protocol (SMTP) client.

Setting Up CentreWare IS Status Notification

1. Launch your web browser.

2. Enter your printer's IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Select Properties.

4. Select Mail Alerts on the left sidebar. Follow the instructions on the page to select mail

alert options.

5. Click Save Changes.

For complete information about CentreWare IS Status Notification, go to CentreWare IS

Online Help.

Usage Profile Reports

The printer generates reports accessed through CentreWare IS that detail printer usage. Usage

profile reports track multiple items, including:

■Printer information, such as printer name, date installed, total pages printed, options

installed, and network ID.

■Supplies usage data, such as toner or ink. By tracking supplies usage, you can order

supplies before they reach their end of life.

■Media and tray information, such as how often prints are made on paper compared to

transparencies, and how often each tray is used.

■Job characteristics, such as size and timing of jobs.

Setting Up Usage Profile Reporting

1. Launch your web browser.

2. Enter your printer's IP address in the browser’s Address field (http://xxx.xxx.xxx.xxx).

3. Select Jobs.

4. Select Usage Profile Reports on the left sidebar.

5. Click the Usage Profile Properties link. Follow the instructions on the page to set up

reports.

6. Click Save Changes.

Printer Management Software

Phaser™ 4500 Laser Printer

3-14

For complete information about Usage Profile reporting, including descriptions of each field in

the report, go to CentreWare IS Online Help.

Using CentreWare IS

Note

To send usage profile reports using email, the MaiLinX must be properly set up using

"MaiLinX Alerts" on page 3-12.

1. Enter your printer’s IP address into the browser to connect to the printer using

CentreWare IS.

2. Select Jobs.

3. Select Usage Profile Reports on the left sidebar.

4. Enter the desired email address in the Send to Specific Address field.

5. Click Send Usage Profile Report.

Xerox Usage Analysis Tool

The Xerox Usage Analysis Tool is a Windows client/server application that allows system

administrators to automatically track Xerox printer usage and obtain job accounting records.

The tool supports large networks with many users and printers.

Job accounting and printer usage data is stored in a database. The application can be run on

multiple clients using a single server. The data can be exported to a spreadsheet for viewing,

analysis, and billing.

Go to www.xerox.com/office for complete information about using the Xerox Usage Analysis

Tool provided by the application’s online help system.

System Requirements

■IP network

■Xerox Phaser printers with Ethernet interface (optional hard disk recommended)

■A PC with at least 32 MB of RAM. At least 1 GB of hard drive space is recommended for

the server.

■Supported operating systems: Windows 98 or later and Windows 2000 or later

■Microsoft Excel 97 or Excel 2000 for export to spreadsheet (for graphing, billing, data

analysis)

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