Adobe 22001438 - Acrobat

Using Help | Contents | Index Back 1

Adobe Acrobat Help UsingHelp

Using Help | Contents | Index Back 1

Using Help

Using online Help

The Adobe Acrobat 5.0 application includes complete documentation in an accessible

PDF-based help system.The help system includes information on all the Acrobat tools,

commands,and features for both Windows and Mac OS systems.The accessible PDF

format is designed to provide easy navigation online, as well as easy reading using third-

party screen readers compatible with Windows.The ﬁle can also be printed out to provide

a handy desktop reference.

The online Help ﬁle displayed in Acrobat 5.0

To start online Help:

Do one of the following:

• Choose Help > Acrobat Help.

• Press F1.

Acrobat Help will open in a new document window with the bookmark pane open. If the

bookmark pane is not open , choose Window > Bookmarks, or type F5. You can navigate

the Help document using bookmarks, by using the Contents and Index navigation links, or

by searching the document for the term you are looking for.

Using Help | Contents | Index Back 2

Adobe Acrobat Help UsingHelp

Using Help | Contents | Index Back 2

Using Bookmarks

The contents of Acrobat Help are shown as bookmarks in the bookmark pane. To view

subtopics,click the plus sign next to a topic. The topic will be expanded to show the

subtopics it contains.

Each bookmark is a hyperlink to the associated section of the Help document.To view the

contents, click the bookmark. As you view the contents in the document pane, the

bookmark associated with that content will be highlighted in the bookmark pane to help

you easily identify where you are in the document.

You can turn highlighting on or off by selecting Highlight Current Bookmark in the

bookmark pane menu.

Using the navigation bar

A navigation bar is provided at both the top and bottom of each page of the Acrobat Help

document. Click Using Help at any time to return to this guide to using help.Click

Contents to view the table of Contents, or Index to see a complete index of Acrobat Help.

The navigation bar also provides the Next Page and the Previous Page navigation

arrows before and after the page number to allow you to navigate through the pages one

at a time. Clicking Back will take you to the last page you viewed.You can also page

through the document using the First Page, Previous Page, Next Page, and Last Page

navigation arrows in the Acrobat toolbar. For more information on navigating PDF

documents, see “Navigating in PDF documents”on page 20.

To ﬁnd a topic using Contents:

1 Click on Contents in the navigation bar at the top or bottom of any page.

2 Click on a topic in the list that appears on the Contents page to view the ﬁrst page of

that topic.

3 To see a list of the subtopics,click the plus sign next to the topic name in the bookmark

pane.

To ﬁnd a topic using the index

1 Click on Index in the navigation bar at the top or bottom of any page.

2 Click on the appropriate letter of the alphabet displayed at the top of the index page.

You can also click a letter bookmark listed under Index in the bookmark pane.

3 When you have located the topic you want, click the page number to the right of the

topic to display the associated subject matter.

4 To view multiple entries, click Back to return to the same place in the index .

To ﬁnd a topic using the Find command:

1 Choose Edit > Find.

2 Enter a word or a phrase in the text box, and click OK.

3 Acrobat will search the document, starting from the current page, and display the ﬁrst

occurrence of the word or phrase you are searching for.

4 To ﬁnd the next occurrence, choose Edit > Find Again.

Using Help | Contents | Index Back 3

Adobe Acrobat Help UsingHelp

Using Help | Contents | Index Back 3

Printing the Help ﬁle

Although Acrobat Help has been optimized for on-screen viewing, you can print out the

ﬁle or portions of the ﬁle.To print, choose Print from the File menu, or click the printer icon

in the Acrobat toolbar.

Other help resources

In addition to Acrobat Help, the Help menu provides you with other help resources, such

as fast links to Top Customer Support Issues on Adobe.com and software and help

updates on Adobe Online.

Using Help | Contents | Index Back 4

Adobe Acrobat Help Contents

Using Help | Contents | Index Back 4

Contents

Using Help 1

Accessibility 5

Learning Adobe Acrobat 5.0 9

Looking at the Work Area 12

Creating Adobe PDF Files 32

Acrobat Distiller Options 46

Converting Web Pages to Adobe PDF 69

Repurposing Adobe PDF Documents 82

Organization and Navigation Elements 90

Working with PDF 103

Adding Comments 128

PDF Forms 145

Adding Interactivity 172

Distributing Documents in PDF 185

Digitally Signing PDF Files 195

Viewing and Buying PDF on the Web 209

Searching and Indexing Document Collections 215

Managing Color in Acrobat 230

Using PDFWriter to Create Adobe PDF Files (Windows) 243

Windows Shortcuts 248

Mac OS Shortcuts 253

Index 258

Legal Notices 285

Using Help | Contents | Index Back 5

Adobe Acrobat Help Accessibility

Using Help | Contents | Index Back 5

Accessibility

Adobe Systems is committed to developing and providing the vision and motion-

challenged community with the tools and resources to make digital information more

accessible.

Using accessibility features in Acrobat 5.0

All the features available in Adobe Acrobat Reader are supported in Adobe Acrobat.What

you can do in Acrobat Reader you can do in Acrobat, and just as easily. At present, accessi-

bility features are more robust on the Windows platform.This chapter covers using the

accessibility features of Acrobat 5.0.

To make an accessible PDF ﬁle,you must create the document with accessibility in mind.

For example, the PDF ﬁle must have structure. Screen readers will have trouble presenting

the document if the structure tree is incomplete. For more information on tagged PDF, see

“Repurposing Adobe PDF Documents”on page 82. Tagged PDF ﬁles created with Acrobat

5.0 are optimized for accessibility.You should include alternative text descriptions for

graphics and ﬁgures.Be sure to use fonts that specify character encodings,so that the

display and screen reader deliver the correct characters.

To create an accessible PDF from scanned paper documents (TIFF ﬁles), choose Tools >

Paper Capture, and follow the on-screen directions.

Using a screen reader with Acrobat 5.0

Mac OS does not offer a general accessibility interface for screen readers.Acrobat 5.0 does

not support screen readers on the Mac OS. On the Windows platform Adobe Acrobat

supports the use of several screen reader applications. Please refer to your screen reader

documentation for information on installation and use with Adobe Acrobat.The screen

reader will follow the logical structure of the document.You can control whether the

content is delivered to the screen reader in single pages, or the entire document at once.

For more information on accessibility preferences, see “Setting Accessibility preferences”

on page 7.

Using Acrobat and Microsoft Internet Explorer (Windows only)

You can use the keyboard to control Adobe Acrobat 5.0 within Microsoft® Internet

Explorer. If you open an Adobe PDF document from within Internet Explorer, the

navigation and command keystrokes will function normally.The Tab key moves the focus

from the browser to the Acrobat document pane. Pressing Tab again will select the items

in the document. Press Shift + Tab to move in reverse.To return the focus to the browser,

press Ctrl + Tab.When in the browser, use the Internet Explorer keystrokes for navigation

and selection.

Using Help | Contents | Index Back 6

Adobe Acrobat Help Accessibility

Using Help | Contents | Index Back 6

Using keyboard shortcuts for menu commands and

navigation

Navigation functions can be controlled through the keyboard as well as the mouse.You

can change focus areas, and manipulate menus and dialog boxes. Focus areas are large

sections of the interface that are treated as logical entities.Within these you may have

more detailed navigation.Focus areas have an outline around them.

Some of the gestures used to navigate may differ from those used in other Windows appli-

cations.This is due to the different types of elements that are available in Adobe Acrobat,

and also to ensure compatibility with earlier versions.

To toggle the focus area between the document and navigation panes:

Press F6 to toggle the focus between the document and navigation panes.

Menu bar keystrokes

Press Alt or F10 to access the Menu bar.Then use the arrow keys and Enter to select from

the menus.

Document pane keystrokes

When the focus rests on the document pane, pressing the following keys will help you

navigate and invoke commands:

Tab Moves the cursor from one item to the next.

Shift-Tab Returns to the previous selection.

Spacebar Invokes an action. For example, if the focus is on a hyperlink, pressing the

spacebar will open that link.

Shift + F10 Opens a contextual menu related to the selected item.

Application (Windows only) Also opens the contextual menu.

Alt then Ctrl +Tab (Windows only) Accesses the toolbar.

Toolbar keystrokes (Windows only)

Press Alt then Ctrl + Tab to move to the toolbar.Within the toolbar the following

keystrokes will cycle through the tools, commands, and menus:

Ctrl + Tab Moves from one section of the toolbar to the next. For example, this will cycle

from the File toolbar to the Navigation toolbar, then to the View History toolbar, and so on.

Tab Moves from one toolbar item to the next. If the File toolbar is active,Tab will cycle

through Open, Open Web Page, Save, Print, and E-mail.

Arrow keys Once a toolbar item is selected, you can also press the arrow keys to move

between items.The Down Arrow key will open hidden menu items.

Enter Selects the tool or command.

Esc (Escape) Exits the menu.

Using Help | Contents | Index Back 7

Adobe Acrobat Help Accessibility

Using Help | Contents | Index Back 7

Navigation pane keystrokes

Press F6 to focus on the navigation pane.Within each of the tabbed palettes,lists of

objects are organized into a tree structure. Adobe Acrobat 5.0 follows the standard

Windows keyboard behaviors for tree views.When the focus is on the navigation pane, the

following keystrokes will help you move around:

Ctrl + Tab Moves between the palette tabs.Cycles through the Bookmarks,Thumbnails,

Comments, and Signature palettes.

Tab Moves between items within the palette. Pressing Tab will move down the list of

bookmarks, comments, and so on.

Shift +Tab Moves back to the previous item in the palette.

Arrow keys Move the selection forward and backward within the palette.

Enter Opens the selected palette item.

Spacebar Opens the selected item.

Floating palette access (Windows only)

Alt + F6 and Ctrl + F6 will move the focus to ﬂoating palettes. If you have detached

palettes,or created custom palette groups you can move the focus to them.Within the

palettes the Tab, arrow, and Enter keys will let you select and invoke actions.

Dialog box keystrokes

When the focus is inside of a dialog box, use the Tab, arrow, and Enter keys to select and

invoke actions. Dialog-speciﬁc controls are shown in the keystroke shortcut table. After

tabbing through all the items in a dialog box, the focus wraps back to the default

selection. Navigation will occur top down,left to right, ﬁrst by group box location.

For a complete list of shortcuts, see “Windows Shortcuts”on page 248 and “Mac OS

Shortcuts”on page 253.

Setting Accessibility preferences

The Accessibility preferences are designed to aid vision and motion-challenged users.You

can set high-contrast color schemes, custom text and background colors, and screen

reader options.In general, Adobe recommends that you use the system color schemes

available through your operating system.

To set Accessibility preferences:

1 Choose Edit > Preferences > General, and select Accessibility from the scroll list.

2 In the Alternate Document Colors section, select from the Adjust Display of Colors

options:

When document doesn’t specify colors Is the default.Acrobat will adjust colors to your

custom scheme when the document does not specify any.

Always, overriding document colors Will always change the colors of the document to

your custom scheme.

3 Select from the Color Scheme options:

Use colors speciﬁed in document Will display the document as presented by the

author.

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Adobe Acrobat Help Accessibility

Using Help | Contents | Index Back 8

Use custom color scheme Will present the document with your selections.

Use Windows colors Will present the document using your system colors.

4 In the Custom Scheme section, specify a Custom Scheme (available only if Use custom

scheme is selected):

• Click the Text Color button to open the color swatch and choose a color.

• Click the Page Background Color button to open the color swatch and choose a color.

Once you have created a custom color scheme, you can choose Custom Colors from the

Color Scheme pop-up menu to use your scheme when displaying a document. Some on-

screen items won’t be affected by a custom color scheme. For example, the color of lines

and images won’t change.

5 Choose a Content Delivery option (Windows only):

• Select Deliver data in pages when document exceeds and enter a value.

Acrobat can deliver a PDF document one-page-at-a-time to a screen reader if it exceeds

the number of pages you specify. If you check this option and set this number to 0, then

Acrobat will deliver every PDF document one-page-at-a-time.

• Deselect the Deliver data in pages when document exceeds option,and Adobe Acrobat

always delivers the entire PDF document to the screen reader.

6 Click OK.

Using Help | Contents | Index Back 9

Adobe Acrobat Help Learning Adobe Acrobat 5.0

Using Help | Contents | Index Back 9

Learning Adobe Acrobat 5.0

Welcome to the Adobe®Acrobat® 5.0 application, the essential tool for universal document

exchange.With Acrobat, you can convert virtually any document from any application to

the compact, searchable Adobe Portable Document Format (PDF).Documents in Adobe

PDF preserve the exact look and content of the originals, complete with fonts and

graphics,and can be printed, distributed by e-mail, and shared and stored on the Web, an

intranet, a ﬁle system, or a CD-ROM for other users to view on the Microsoft® Windows®,

Mac OS, and UNIX®platforms. Plus, collaboration is easy because you and others can add

comments,approve documents with digital signatures,and more, all within a Web

browser.

Using Web resources

If you have an Internet connection and a Web browser installed on your system,you can

access additional resources for learning Acrobat, located on the Adobe Systems home

page on the World Wide Web.These resources are continually updated.

To access the Adobe home page for your region:

1 Open the Adobe U.S. home page at www.adobe.com.

2 From the Adobe Sites menu, choose your geographical region.The Adobe home page

is customized for several geographical regions.

Using Adobe Online

Adobe Online provides access to the latest products and features that expand your appli-

cation’s power, including professional services from Adobe and our partners. Bookmarks

are also included to take you quickly to noteworthy Adobe and Acrobat-related sites.

Through Adobe Online,you’ll ﬁnd the following information about how to use and update

Acrobat:

• Step-by-step tutorials.

• Quick tips that provide fast answers to common problems.

• Updates, patches, and plug-ins.

• Acrobat Top Issues containing the latest Acrobat technical support solutions.

• Technical guides.

• A searchable database of answers to technical questions.

• Links to user forums.

Adobe Online is constantly changing, so you should click the Refresh button to load the

latest content.Using the refresh command through Adobe Online updates bookmarks

and buttons so you can quickly access the most current content available.You can select

preferences to automatically refresh Adobe Online daily, weekly, or monthly.

Using Help | Contents | Index Back 10

Adobe Acrobat Help Learning Adobe Acrobat 5.0

Using Help | Contents | Index Back 10

When you set up Adobe Online to connect to your Web browser, Adobe can either notify

you whenever new information for Adobe Online is available, or automatically download

that information to your hard disk and install it for you.If you choose not to use the

automatic download feature, you can still view and download new Adobe Online ﬁles

whenever they are available by using the Refresh command.

To use Adobe Online:

1 In Acrobat, choose Help > Adobe Online, or click the Adobe icon in the toolbar.

Note: You must have an Internet connection and an Internet browser installed. Adobe

Online will launch your browser using your default Internet conﬁguration.

2 Do any of the following:

• Click Refresh to make sure that you have the latest version of the Adobe Online window

and its buttons,as well as the latest bookmarks. It is important to refresh the screen so

that the current options are available for you to choose.

• Click Preferences to specify connection options. General preferences affect how Adobe

Online interacts with all the Adobe products installed on your system,and Application

preferences affect how Adobe Online interacts with Acrobat.To see an explanation of

each preference option, click Setup and follow the prompts.You also can set up an

automatic refresh using the Update Options.

• Click any button in the Adobe Online window to open the Web page to which the

button is linked.

• Click the bookmark button ( )to view suggested Web sites related to Acrobat and

Adobe.These bookmarks are automatically updated as new Web sites become

available.

• Click Close to return to Acrobat.

Other learning resources

Other Adobe learning resources are available, but are not included with your application.

Classroom in a Book®Is the ofﬁcial training series for Adobe graphics and publishing

software, and developed by experts at Adobe.The Adobe Acrobat Classroom in a Book

includes lessons and a CD-ROM to help you learn the application.For information on

purchasing Adobe Acrobat Classroom in a Book, visit the Adobe Web site at

www.adobe.com, or contact your local book distributor.

Ofﬁcial Adobe Print Publishing Guide Provides in-depth information for successful

print production, including topics such as color management, commercial printing,

constructing a publication, imaging and prooﬁng, and project management guidelines.

For information on purchasing the Ofﬁcial Adobe Print Publishing Guide, visit the Adobe

Web site at www.adobe.com.

Ofﬁcial Adobe Electronic Publishing Guide Tackles the fundamental issues essential to

ensuring quality online publications in HTML and Adobe PDF. Using simple, expertly illus-

trated explanations, design and publishing professionals tell you how to design electronic

publications for maximum speed, legibility, and effectiveness. For information on

purchasing the Ofﬁcial Adobe Electronic Publishing Guide, visit the Adobe Web site at

www.adobe.com.

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