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6. LAN-Fax Features

Sending Fax Documents from Computers

The optional printer/scanner unit is required to use this feature.

Using computers connected to the machine through parallel ports, IEEE 1394 (IP

Over 1394) ports, LANs, or wireless LANs, you can fax documents, created us-

ing Windows applications, to other fax machines over a telephone line.

•To send a fax, simply select [Print]from the Windows application, then select

LAN-Fax as the printer, and then specify a destination.

•In addition to sending faxes, LAN-Fax Driver allows this machine to be used

for printing out documents prepared on a computer for proof checking.

•To use LAN-Fax Driver, connect this machine to a LAN and make the neces-

sary network settings, and then install LAN-Fax Driver and related utilities

on your computer.

Important

❒Errors occurring when the machine is used as a LAN-Fax will not be dis-

played on the computer. Check the help menus using a Web browser.

LAN-Fax Features

Installing the Software

You need to install LAN-Fax Driver

on your computer before using the

LAN-Fax functions. LAN-Fax Driver

is on the CD-ROM included with the

printer.

Address Book and LAN-Fax Cover

Sheet Editor are installed with LAN-

Fax Driver. Address Book helps you

edit LAN-Fax transmission destina-

tions. LAN-Fax Cover Sheet Editor

helps you edit LAN-Fax cover sheets.

Note

❒The following explanation as-

sumes that you are familiar with

general Windows procedures and

practices. If you are not, see the

documentation that comes with

Windows for details.

Auto Run Program

With Windows 95/98/Me, Windows

2000/XP, and Windows NT4.0, the

installers for various drivers and util-

ities launch automatically as Auto

Run programs when you insert the

CD-ROM.

If your operating system is Windows

2000/XP or Windows NT 4.0, install-

ing a printer driver using Auto Run

requires Administrator permissions.

When you install LAN-Fax Driver us-

ing Auto Run, log on using an ac-

count that has Administrator

permissions.

Note

❒If the plug and play function starts,

click [Cancel]in the [New Hardware

Found], [Device Driver Wizard], or

[Found New Hardware Wizard]dialog

box, and then insert the CD-ROM.

The [New Hardware Found]or [Found

New Hardware Wizard]dialog box ap-

pears depending on the system

version of Windows 95/98/Me,

Windows 2000, or Windows XP.

❒Auto Run might not work auto-

matically with certain OS settings.

If this is the case, double-click “Set-

up.exe”, located on the CD-ROM

root directory.

❒If you want to cancel Auto Run,

hold down the {

{{

{SHIFT}

}}

}key (when

your system is Windows 2000/

Windows XP, hold down the left

{

{{

{SHIFT}

}}

}key) while inserting the

CD-ROM. Keep the {

{{

{SHIFT}

}}

}key

hold down until the computer

stops reading the CD-ROM.

❒Clicking [Cancel]during installa-

tion aborts the installation. If you

cancel the installation, restart your

computer and install the rest of the

software or printer driver.

LAN-Fax Driver, Address Book, and

LAN-Fax Cover Sheet Editor can be

installed by Auto Run.

Sending Fax Documents from Computers

Installing Individual

Applications

Use the following procedure to install

LAN-Fax Driver, Address Book, and

LAN-Fax Cover Sheet Editor at one

time.

Before installing the above applica-

tions, install SmartNetMonitor for

Client. See Printer Reference 1.

AQuit all applications currently

running.

BInsert the CD-ROM included

with this machine into the CD-

ROM drive of your computer.

The installer launches automatical-

ly, and the language selection win-

dow appears.

Note

❒Depending on your operating

system settings, the installer

may not launch automatically.

If it does not, double-click “SET-

UP.EXE”in the CD-ROM root

directory to launch the installer.

CSelect the interface language of

the software, and then click [OK].

DClick [LAN-Fax Driver].

The software license agreement

window appears.

ERead all of the terms and, if you

agree, select [I accept the agreement],

and then click [Next].

Note

❒If you select [I don't accept the

agreement], you cannot complete

the installation.

FClick the [LAN-Fax Driver]check

box, and then click [Next].

GConfirm that the [Printer Name:

<LAN-Fax M3>]check box has been

selected, and then click [Continue].

HClick [Finish].

The installation completion dialog

box appears.

IClick [Finish].

JClick [Exit].

Applications Stored on the

CD-ROM

This section provides information

about LAN-Fax Driver, Address Book,

and LAN-Fax Cover Sheet Editor.

LAN-Fax Driver

This driver allows you to use LAN-

Fax functions.

❖

❖❖

❖Location of the File

The following folders are on the

CD-ROM:

•LAN-Fax Driver for Windows

95/98/Me

\DRIVERS\LAN-FAX\WIN9X_Me

•LAN-Fax Driver for Windows

2000/XP

\DRIVERS\LAN-FAX\WIN2K_XP

•LAN-Fax Driver for Windows

NT4.0

\DRIVERS\LAN-FAX\NT4

❖

❖❖

❖Operating Environment

•Computer

PC/AT Compatible

•Operating Systems

Microsoft Windows 95/98/Me

Microsoft Windows 2000/XP

Microsoft Windows NT4.0

•Display

VGA 640×480 dots or more

LAN-Fax Features

Limitation

❒All operations cannot be guaran-

teed depending on the system en-

vironment.

❒When you use Windows NT,

LAN-Fax Driver will not work in

an RISC base processor (MIPS R

series, Alpha AXP, PowerPC) en-

vironment.

Note

❒Before beginning installation, exit

all other applications.

Address Book

Address Book helps you edit LAN-

Fax transmission destinations.

❖

❖❖

❖Operating Systems

Microsoft Windows 95/98/Me

Microsoft Windows 2000/XP

Microsoft Windows NT4.0

LAN-Fax Cover Sheet Editor

LAN-Fax Cover Sheet Editor helps

you edit LAN-Fax cover sheets.

❖

❖❖

❖Operating Systems

Microsoft Windows 95/98/Me

Microsoft Windows 2000/XP

Microsoft Windows NT4.0

Setting LAN-Fax Properties

This section describes how to make

settings such as paper size, resolu-

tion, and options.

•Paper size

•Orientation

•Tray

•Resolution

•Gray scale

•Printing images of True Type fonts

When this machine is connected to a

network, selections for the option

configuration are automatically per-

formed.

For details, see Help.

Limitation

❒If your operating system is Win-

dows 2000/XP or Windows NT4.0,

log on using an account that has

Administrator permissions.

Note

❒If the options on this machine are

not configured as instructed, LAN-

Fax functions may fail to work as

intended.

AOn the [Start]menu, point to [Set-

tings], and then click [Printers].

Note

❒With Windows XP Professional,

select [Printers and Faxes]on the

[Start]menu.

❒With Windows XP Home Edi-

tion, select [Control Panel]on the

[Start]menu. Next select [Print-

ers and Other Hardware], and then

[Printers and Faxes].

Sending Fax Documents from Computers

BDouble-click [LAN-Fax M3], and

then click [Properties]on the [File]

menu.

Note

❒With Windows NT, click [Docu-

ment Default]on the [File]menu.

CMake settings for the option con-

figuration.

When using Windows 95/98/Me

AClick the [Paper]tab.

BClick [Accessories…].

When using Windows 2000,

Windows XP, or Windows NT

AClick the [Advanced]tab.

BClick [Printing Defaults…].

CClick [Accessories…].

DConfirm the settings for the op-

tion configuration.

When using a network

AIf the settings do not match the

installed optional units, click

[Reload from Device].

When not using a network

ASelect the check box besides

the installed optional units.

EClick [OK].

The settings for the option configu-

ration are completed.

FClick [OK].

Basic Transmission

This section describes how to send fax

documents created using Windows

applications.

To send a fax, simply select [Print]

from the Windows application, then

select [LAN-Fax]as the printer, and

then specify a destination in the [LAN-

Fax]dialog box.

Open the application document you

want to send or create a new docu-

ment, and then perform the following

procedure.

For details, see Help.

Limitation

❒When using SmartNetMonitor for

Client, you cannot send docu-

ments to this machine using more

than one LAN-Fax at the same

time.

AOn the [File]menu, click [Print].

BSelect [LAN-Fax M3]in [Printer

Name].

CClick [OK].

The LAN-Fax dialog box appears.

Note

❒The setting method may differ

depending on the application

you are using. In all cases, select

[LAN-Fax M3]for the printer.

DSpecify the destination.

Use one of the following proce-

dures to specify a destination. For

details, see Help.

LAN-Fax Features

100

Note

❒You can select the appropriate

line in the [Line]list.

❒You can specify up to 500 desti-

nations.

❒The machine can hold up to 64

documents sent using LAN-

Fax, as those to be transmitted.

Specifying a destination using a

Destination list

AEnter a destination in the [Fax

Number]box.

When using a Destination list:

Enter [#]and the registration

number.

BClick [Next Number].

The entered destination is add-

ed and displayed in the [List of

Destinations]box.

Note

❒If you do not want the en-

tered destination to be added

to the list, skip this step. Also

when this step is skipped, the

document will be sent to the

number entered in the [Fax

Number]box.

CTo specify more destinations,

repeat steps A

Aand B

Specifying a destination by

directly entering a fax number

AEnter a fax number in the [Fax

Number]box.

Note

❒To enter a pause, click [Pause].

BClick [Next Number].

The entered destination is add-

ed and displayed in the [List of

Destinations]box.

Note

❒If you do not want the en-

tered destination to be added

to the list, skip this step. Also

when this step is skipped, the

document will be sent to the

number entered in the [Fax

Number]box.

CTo specify more destinations,

repeat steps A

Aand B

Specifying a destination using

Address Book

In order to use this method, you

need to register destinations in the

address list using Address Book.

See p.98 “Address Book”.

ASelect a CSV file containing

the desired address list, from

the drop-down menu.

Note

❒Up to three files used most

lately appear in the drop-

down menu. To use an ad-

dress list that did not appear,

click [Browse…], and then se-

lect the file.

BIn the [Name]list select [Con-

tact], [Company], or [Group], and

then select [ALL]or an initial

letter.

The destinations matching the

selected parameters appear.

Sending Fax Documents from Computers

101

CClick the destination to high-

light it, and then click [Set as

Destination].

The entered destination is add-

ed and displayed in the [List of

Destinations]box.

DTo specify more destinations,

repeat steps B

Band C

ESpecify options.

Reference

See p.101 “Attaching a cover

sheet”.

See p.103 “Specifying Two-Sid-

ed Printing”.

See p.101 “Previewing fax im-

ages”.

See p.103 “Printing or Saving as

Files”.

See p.101 “You can specify the

following options:”.

If you do not want to specify op-

tions, proceed to step F.

FClick [Send].

Note

❒When you click [Print&Send], a

fax will be transmitted to the

destination and a copy of the

document you send will be

printed from your machine.

Attaching a cover sheet

Selecting the [Attach a Cover Sheet]

check box causes a cover sheet to be

attached to the top of the fax docu-

ment.

The cover sheet includes the follow-

ing items:

•Company name as destination info.

•Department name as destination

info.

•Person name as destination info.

•Title of address as destination info.

•Company name as sender info.

•Department name as sender info.

•Person name as sender info.

•Telephone number as sender info.

•Fax number as sender info.

•Date

•Message

Note

❒To edit the cover sheet, click [Cover

Sheet...]. See p.105 “Editing Fax

Cover Sheets”.

Previewing fax images

Selecting the [Preview]check box al-

lows you to check how the fax docu-

ment will be output at the

destination.

ASelect the [Preview]check box, and

then click [Print]or [Send].

The [Preview]window appears.

BCheck the image, and then click

[OK].

Note

❒To cancel printing or sending,

click [Cancel].

Images on the Preview window

are not exactly the same as images

to be output.

Specifying options

You can specify the following op-

tions:

For details, see Help.

•Sending at a Specific Time

•User Code

•User ID

•Print Fax Header

•Document Server

LAN-Fax Features

102

AClick [Option...].

BSpecify options you want to use.

❖

❖❖

❖To send the fax document at a spe-

cific time:

Select the [Sending at a Specific

Time]check box, and then speci-

fy a transmission time.

❖

❖❖

❖To send with a user code:

Enter a user code into the [User

Code]field.

❖

❖❖

❖To distinguish fax documents for

each user:

Enter a user ID into the [User ID]

field. Use this option when

checking the job history using

SmartNetMonitor.

❖

❖❖

❖To have the header printed on the

fax document:

Select the [Print Fax Header]

check box.

❖

❖❖

❖To store the fax document on the

Document Server:

Select the [Send to Document Serv-

er]check box, and then enter a

user name, file name, and pass-

word.

Note

❒The user code you specified for

this machine must be the same

as the one entered in this ma-

chine. See the General Settings

Guide.

❒If [Hard Disk Unit]has not been

selected in the [Accessories]

window, you cannot perform

selection for "Document Serv-

er". See p.98 “Setting LAN-Fax

Properties”.

CClick [OK].

-Transmission result notification

After you have sent faxes, this func-

tion informs you whether the fax was

successfully transmitted to its desti-

nation or not.

When you store documents in the

Document Server or use this machine

just as a printer, this function also in-

forms you whether data was success-

fully transmitted to this machine or

not.

Note

❒You cannot receive notification

when using SmartNetMonitor for

Client version 5.0 or earlier.

❒Transmission results are informed

only when connected with a net-

work using SmartNetMonitor for

Client.

-Managing transmission using

LAN-Fax Driver

From “SmartNetMonitor for Admin”,

“SmartNetMonitor for Client”, or a

Web browser, you can manage trans-

missions using LAN-Fax Driver. You

can view the following information

on transmitted files using LAN-Fax

Driver.

•User ID

•Status

•Number of pages

•Start time

•File No.

Reference

For details, see Help.

Sending Fax Documents from Computers

103

Printing or Saving as Files

You can print documents created us-

ing Windows applications.

You can also save documents in TIF

format.

Open the application document you

want to print or create a new docu-

ment, and then perform the following

procedure.

For details, see Help.

Note

❒You can select whether to cause

the machine to automatically re-

start printing when problems such

as paper running-out or paper

jams are resolved. The machine

may not allow LAN-Fax Driver to

send documents until it finishes re-

printing. See p.147 “Changing the

User Parameters”(switch 20, bit 1).

❒You can select the time delay after

problems are resolved until the

machine restarts printing. See

p.147 “Changing the User Parame-

ters”(switch 20 , bit 2/3/4/5).

AOn the [File]menu, click [Print...].

BSelect [LAN-Fax M3]in [Printer

Name], and then click [OK].

The [LAN-Fax]dialog box appears.

Note

❒The setting method may differ

depending on the application

you are using. In all cases, select

[LAN-Fax M3]for the printer.

Printing

AClick [Print].

Specifying Two-Sided Printing

ASelecting the [Duplex printing]

check box.

BClick [Print].

Saving as Files

You can save the fax document in

TIF format.

ASelect the [Save as file]check

box.

BClick [Save to…].

CSelect a folder on the folder

tree.

DSelect a file naming method.

Note

❒To manually enter a file

name, select the [Specify file

name when saving]check box.

To have the program itself

name the file, select the [Auto-

matically create a new file]

check box.

EClick [OK].

FClick [Save].

If you have selected [Automati-

cally create a new file], the image

file is assigned a name and

saved under the specified fold-

er. The file name will be RicHH-

MMSS.tif (HH: hours, MM:

minutes, SS: seconds).

GEnter a file name.

Note

❒You can also change the fold-

er in this step.

HClick [Save].

The image file is saved in the

specified folder.

LAN-Fax Features

104

Address Book

You can program and edit destina-

tions in the address list using the Ad-

dress Book.

For details, see Help.

AOn the [Start]menu, point to [Pro-

grams], [LAN-Fax Utilities], and then

click [Address Book].

BClick [New/Browse], and then se-

lect the CSV file containing the

address list to be edited.

CEdit an existing destination or

program a new one.

Note

❒You can use files created in CSV

format, as Address Book data.

For this purpose, create CSV

files that conform to a certain

format. For more information,

see Help.

❒You can register the Address

Book data of this machine in the

LAN-Fax's Address Book.

Programming new destinations

AEnter the destination.

Note

❒For [Line], select the appro-

priate line type; G3, G3-2, or

G3-3. Do not select G4, which

is unavailable on this ma-

chine.

BClick [Add].

Editing programmed destinations

ASelect the destination you

want to edit in the list.

The company name should ap-

pear in gray.

BEdit the data.

CClick [Update].

Deleting programmed

destinations

ASelect the destination you

want to edit in the list.

The company name should ap-

pear in gray.

BClick [Delete].

CClick [Yes].

DClick [Close].

EIf you made changes to a destina-

tion, a confirmation message ap-

pears. To save the changes, click

[Yes].

If you do not want to save the

changes and want to quit editing,

click [No].

To return to the editing display,

click [Cancel].

Note

❒The confirmation dialog box

does not appear when you have

not made any changes after

starting Address Book.

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