Kodak Scanmate i1120 Gebrauchsanweisung

Setting Up Your

Kodak ScanMate i1120 Scanner

to Work with DYMO File

The Kodak ScanMate i1120 scanner can be connected to a user’s computer directly or

shared by multiple users over a local network. Regardless of how your scanner is

connected, this document guides you through the two-part setup that is required to enable

your ScanMate scanner to work with DYMO FileTM:

•Smart Touch Shortcut Setup — In the ScanMate i1120 scanner software, one or

more smart touch shortcuts must be configured for DYMO File scanning. If the

scanner is shared by multiple users over a network, one person can set up the smart

touch shortcuts for all DYMO File users. For information about using multiple smart

touch shortcuts, see "Smart Touch Shortcut Scenarios" on page 9.

•DYMO File Setup — On each user’s computer, DYMO File must be set up to know

which folder to monitor for scanned documents to be processed. See page 5.

Smart Touch Shortcut Setup

The ScanMate i1120 scanner lets you specify settings for smart touch shortcuts.

This section includes two procedures:

•Configuring one or more smart touch shortcuts for DYMO File scanning

•Adding settings for two-sided scanning

Configuring Smart Touch for DYMO File Scanning

For any smart touch shortcut that will be used for DYMO File scanning, specify the proper

settings as described in the following procedures.

To start smart touch configuration

1Be sure your ScanMate i1120 software is installed on your computer and that the

scanner is properly connected and powered on.

2Click Start > Programs > Kodak > Document Imaging > i1120 > Smart touch to

start the software.

When the ScanMate scanner is connected and powered on, the Kodak i1120

Scanner icon appears in the Windows desktop notification area (also called system

tray).

Setting Up Your Kodak ScanMate i1120 Scanner to Work with DYMO File

3Click the icon to open the shortcuts menu, and then click Configure.

To rename a shortcut to use with DYMO File

1In the Smart touch dialog box, from the Task shortcut drop-down list, select a

shortcut to modify for DYMO File scanning.

We suggest selecting 8. Custom PDF.

2Click Rename to open the Rename Shortcut dialog box.

3In the Name field, type DYMO File and click OK.

NOTE If you want to set up multiple shortcuts to be used by different people or

groups, you can give each shortcut a person-specific or group-specific name. For

information about using multiple shortcuts for DYMO File scanning, see "Smart

Touch Shortcut Scenarios" on page 9.

Kodak i1120 Scanner icon

Configure

Tas k sh or tc ut

drop-down list

8. Custom PDF

Rename

button

Smart Touch Shortcut Setup

To configure the DYMO File shortcut

1Be sure the Task Shortcut drop-down list shows the number and name of the DYMO

File shortcut that you are configuring.

2In the Destination drop-down list, select File.

3In the File type drop-down list, select PDF.

4In the Folder field, specify a folder for DYMO File by doing either of the following:

•Use the default path and add \DYMO at the end.

•Click Browse to specify an entirely different path, with \DYMO as the last folder

in the path.

EXAMPLES:

C:\DocumentsandSettings\Tom\MyDocuments\Smarttouch\ill00\Output\DYMO

K:\Smarttouch\DYMO

You can select a folder on either your local computer or a network drive that is shared

by multiple users. Remember this location because each user needs to specify it again

during DYMO File setup, as described beginning on page 5. This is the location where

DYMO File software temporarily saves files, after scanning and before processing.

DYMO File Monitor watches this location for scanned documents that are ready to be

processed.

5Ensure that the Edit image prior to saving and Name file prior to saving check

boxes are not selected.

Clearing these check boxes eliminates unnecessary prompts during DYMO File

scanning.

NOTE When the Display settings prior to scanning check box is selected, a settings

dialog box appears each time a user presses the scan button. If you don’t want users to

be able to change settings, clear this check box also.

Destination

(Scan to File)

Folder that DYMO File

will monitor

File Type

(PDF)

Ignored by

DYMO File

Browse button

Settings button

Should

not

be selected

Should

not

be selected

May

selected

Shortcut number

and name

Setting Up Your Kodak ScanMate i1120 Scanner to Work with DYMO File

6Click Settings to open the dialog box pictured below.

7Under Setting Shortcuts, select either of the OCR (Optical Character Recognition)

options: Black and White Document (OCR Quality) or Color Document (OCR

Quality).

8Under Input document is, select either One Sided or Two Sided.

9Do one of the following:

•If you selected One Sided, click OK and then confirm and save your change,

optionally with a new name for the setting.

•If you selected Two Sided, read the next section, “Adding Settings for Two-Sided

Scanning.”

Adding Settings for Two-Sided Scanning

The ScanMate i1120 scanner provides Blank Image Detection, which is useful for two-

sided DYMO File scanning under two circumstances:

•If DYMO File users will sometimes scan one-sided documents and sometimes scan

two-sided documents, a single smart touch shortcut with Blank Image Detection

turned on can serve both needs.

•If two-sided DYMO File scanning is done with a cover sheet in front of each

document to be scanned, instead of a DYMO Label barcode attached to the first page

of each document, Blank Image Detection can ensure that the back of the cover sheet

is not included in the scanned file.

Settings button

One Sided or

Two Si de d

OCR Quality

options

DYMO File Setup

The following procedure for specifying two-sided settings picks up after step 8 of the

previous procedure.

To enable Blank Image Detection

1If you selected Two Sided in step 8 on page 4, click Settings to open the dialog box

pictured below.

2Select the Enhancements tab.

3Under Blank Image Detection, select On.

4Set the Delete if file size is less than value to 5.

5Click OK and then confirm and save your settings and close all ScanMate i1120

dialog boxes.

DYMO File Setup

On each user’s computer, DYMO File needs to know how the ScanMate i1120 scanner is

connected and which location to monitor for scanned documents to be processed.

You have two options in DYMO File for providing connection and location information:

•Option One: First Run Wizard (automatic for first-time users)

•Option Two: DYMO File Settings (quicker if you have already run the

First Run Wizard)

Settings

button

Enhancements

tab

Blank Image Detection

turned On

Delete if file size is

less than 5KB

Setting Up Your Kodak ScanMate i1120 Scanner to Work with DYMO File

Using the First Run Wizard

The First Run Wizard runs automatically the first time you start DYMO File. If you have

already completed the First Run Wizard, save time by skipping this procedure and using

DYMO File Settings instead, as described beginning on page 7.

To use the First Run Wizard

1Start DYMO File.

2If the wizard doesn’t open automatically, start it by choosing Tools > First Run

Wizard.

3Follow the wizard’s on-screen instructions to do the following:

aIdentify the printer you will use to print a test barcode.

bPrint a test barcode.

4In the Select Scanner Type dialog box, select My Network.

Select this option even if the ScanMate i1120 scanner is connected directly to your

computer.

5Click Next twice to bypass the instructions in the Set Up Scanner dialog box.

The Set Up Scanner dialog box provides general information that applies to all

scanners; however, ScanMate-specific instructions are provided in this document in

“Configuring Smart Touch for DYMO File Scanning” starting on page 1.

My Network option

General information for

all supported scanners

DYMO File Setup

6In the Select Scan Folder dialog box, click Browse to locate the Folder to monitor

for scanned documents.

This folder must match the folder location that was specified in the smart touch

shortcut on page 3. If someone else completed the smart touch shortcut setup for your

group, contact that person for the location of the folder.

7Click Next and follow the on-screen instructions to complete the First Run Wizard.

Additional steps include scanning a document to test your setup.

Using DYMO File Settings

If you have already run the First Run Wizard, you can use DYMO File Settings to provide

or change connection and file-location information quickly.

To use DYMO File Settings

1Start DYMO File.

2Choose Edit > Settings, and select the Scan tab.

3Select My Network.

Select this option even if the ScanMate i1120 scanner is connected directly to your

computer.

Folder that DYMO File

will monitor for scanned

documents

Browse button

Scan tab

My Network option

Folder that DYMO File

will monitor for scanned

documents

Setting Up Your Kodak ScanMate i1120 Scanner to Work with DYMO File

4Click Browse to locate the Folder to monitor for scanned documents.

This folder must match the folder location that was specified in the smart touch

shortcut on page 3. If someone else completed the smart touch shortcut setup for your

group, contact that person for the location of the folder.

5Click OK to save your settings.

Appendix A

Smart Touch Shortcut Scenarios

For offices that share a Kodak ScanMate i1120 scanner over a network, DYMO File is the

ideal solution because all DYMO File users can use the same smart touch shortcut for

scanning, or for further security each user or group can use a separate shortcut.

One Smart Touch Shortcut for All DYMO File Scanning

You can configure a smart touch shortcut that lets all DYMO File users scan their

documents to a common folder that is shared on a local network. In this scenario, each

user’s copy of DYMO File is set to monitor the shared folder.

NOTE To ensure that each scanned file is directed to its intended location, DYMO File

matches the barcode of each document in the monitored folder to a user-specified DYMO

File reservation. In this way, no one ends up with someone else's file.

Separate Smart Touch Shortcuts for Individual DYMO File Users or

Groups

For complete security, you can choose to configure separate smart touch shortcuts

different users or groups. This way, each user or group can scan to a separate, secure

monitored folder. Doing so ensures that confidential documents are not widely accessible.

In the example pictured below, shortcut 8 has been configured for the HR Department, and

shortcut 9 has been configured for the Payroll Department. To send their scanned

documents to the correct monitored folder, users from each department simply need to:

•Specify the monitored folder in their DYMO File settings.

•Select the correct shortcut number on the ScanMate i1120 before pressing the scan

button.

From the separate monitored folders, DYMO File processes the scanned documents and

sends them to the locations specified in different users’ reservations.

ScanMate i1120 icon in the

notification area of the

Windows desktop

Two smart touch shortcuts

assigned to different groups

of DYMO File users

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