Konica Minolta Bizhub Colour Series Administratorhandbuch

Account Tracking and

User Authentication

How To Guide

For Konica Minolta bizhub Devices

For the bizhub Colour Series

Table of Contents

When to use Account Tracking and/or User Authentication..............................................................3

Account Track / User Authentication Common Settings

Deleting Other User’s Jobs ..................................................................................................4

Log Off Confirmation Screen ...............................................................................................4

Turning on Account Tracking from the Device Panel........................................................................5

Turning on User Authentication with Public User Mode from the Device Panel................................6

Turning on Account Tracking using the Web Connection.................................................................7

Turning on User Authentication with Public User Mode using the Web Connection.........................8

Adding, Editing, and Deleting User Accounts from the Device Panel ..............................................9

Adding, Editing, and Deleting User Accounts using the Web Connection ......................................10

Entering User Codes into Printer Drivers (PC’s) .............................................................................11

Printing with Pop Up Authentication (PC’s).....................................................................................11

Entering User Codes into Printer Drivers (Mac’s) ...........................................................................12

Printing with Pop Up Authentication (Mac’s)...................................................................................12

Generating Reports for Account Tracking and User Authentication from the Device Panel ...........13

Generating Reports for Account Tracking and user Authentication using the Web Connection ....14

Resetting Counters.........................................................................................................................15

When to use Account Tracking

Account tracking can be used when everyone must enter a code to

use the device to keep track of copying and printing. Codes can be

assigned to each individual, or by department, or by client files, etc.

When a code must be entered to track all copying and printing,

Account Tracking is the easiest to use because it can be set to

require only a password to authenticate at the device for copying or

at the printer driver for printing. This saves users time. Passwords

should therefore be kept numeric to make authenticating as quick

and easy as possible, though alphanumeric passwords are also

possible.

When to use User Authentication

User Authentication is the only feature that will allow the use of

the biometric scanner or card reader to authenticate. User

Authentication can also be used on Colour devices when clients

only wish to manage

colour

copying and printing, but allow black

& white copying and printing without tracking the number of

prints, and requiring authentication only to copy or print in colour

(Public User mode).

** Please Note: If you currently have to enter a code at the device to make a

copy, then Account Tracking or User Authentication is already turned on. You

can then skip the section on Turning On Account Track / User Authentication

and go straight to the section on Adding Editing Or Deleting Accounts starting

on page 9.

Account Track/User Authentication Common Settings

Deleting Other Users Jobs

When any form of authentication is turned on the default security setting is to prohibit users from

deleting anyone else’s jobs. The only way to delete jobs in the queue would be to have the user

who sent the jobs to the device log in, then delete the jobs from the queue. To change the default

setting to allow any user to delete jobs from the queue follow these steps after you have turned on

your authentication settings:

1. At the device panel select the Menu

button.

2. On the screen select Utility.

3. Select Administrator Settings and enter

the admin password when prompted.

4. Select System Settings.

5. Select Restrict User Access.

6. Select Restrict Access to Job Settings.

7. Select Delete Other User Jobs and

select Allow. Select OK to save the

settings.

Logout Confirmation Screen

When any form of authentication is turned on the default setting is to ask users to confirm if they

want to log out when they select the Access key once they are finished their tasks. You can turn off

this confirmation screen to make it quicker for users to log out of their account when finished at the

device. Follow the steps below to turn off the confirmation screen from the device panel. You can

also turn off the confirmation screen using the web connection (see instructions at the end of pages

7 or 8).

1. At the device panel select the Menu

button.

2. On the screen select Utility.

3. Select Administrator Settings and enter

the admin password when prompted.

4. Select User Authentication/Account

Track.

5. Select User/Account Common Settings

6. Select Logout Confirmation Screen

Display Setting and select OFF. Select

OK to save the settings.

Turning On Account Tracking From the Device Panel

1. Select the Menu button.

2. On the screen touch Utility.

3. Select Administrator Settings. (See your

administrator for the device’s admin

password).

4. Select option #4: User Authentication/

Account Track.

5. Select option #1: General Settings

6. Select the Account Tracking feature and

turn it ON.

7. Select Authentication Method and choose

Password Only.

8. Press OK and confirm to proceed

when prompted.

9. Go to page 9 of this guide for instructions

on adding new accounts from the Device

Panel.

10.Enter the codes into the print drivers.

Printing will not be allowed without this.

(See instructions starting on page 11).

Turning on User Authentication with Public User Mode

from the Device Panel

1. Select the Menu button.

2. On the screen select Utility.

3. Select Administrator Settings. (See your

administrator for the device’s admin

password).

4. Select option #4: User Authentication/

Account Track.

5. Select option #1: General Settings

6. Select User Authentication and select ON

(MFP).

7. Select Public User Access and choose

the 3rd option ON (Without Login).

8. Select OK and confirm to proceed when

prompted.

9. From the User Authentication/Account

Track menu select option #2 User

Authentication Settings.

10. Select User Registration.

11. Screen 1 of 50 of accounts will be

displayed. Scroll up to the last page

to find the Public User account. Select

it and touch Edit.

12. Select Output Permissions and

choose Restrict for Colour Output.

Press OK. This will require users to

enter a password in order to copy or

print in colour, but allow black & white

copying and printing with no

restrictions.

13. Go to page 9 of this guide for

instructions on adding new user accounts

from the Device Panel.

14. Enter the codes into the print

drivers. Printing will not be allowed

without this. (See instructions starting

on page 11).

1. Type in the IP address of your

device into the address bar of

your web browser.

2. If no authentication is turned on you

will go straight into Public User

mode. You need to login as an

Administrator in order to access the

Authentication settings. To get to

the login screen click on To Login

Screen in the top right corner of the

screen and click OK.

3. Once at the login screen select

Administrator and click Login.

You will then be prompted to

enter the device’s administrator

password (See your administrator

for the password).

4. Click on User Authentication /

Account Track

5. Select ON for Account Track and

Password Only for Account Track

Input Method. Click OK and confirm

to proceed when prompted.

6. Click on User/Account Common

Setting. Change Logout

Confirmation Display Setting to

Off. Click OK to save the setting.

7. Go to page 10 of this guide for

instructions on how to add

new accounts using the Web

Connection.

8. Enter the codes into the print

drivers. Printing will not be allowed

without this. (See instructions

starting on page 11).

Turning On Account Tracking Using the Web Connection

Turning on User Authentication with Public User Mode

Using the Web Connection

1. Type in the IP address of your device into the

address bar of your web browser.

2. If no authentication is turned on you will go

straight into Public User mode. You need to

Authentication settings. To get to the login

screen click on To Login Screen in the top right

corner of the screen and click OK.

3. Once on the login screen select Administrator

and click Login. (See your administrator for

the device’s admin password).

4. Select User Auth / Account Track.

5. Select ON (MFP) for User Authentication and ON

(Without Login) for Public User Access. Click OK

and confirm to proceed when prompted.

6. Select User Authentication Settings and then

PublicUser.

7. Select Restrict for Colour Output Permission

(Print). NOTE: Colour Output Permission

(TX) refers to colour scanning.

8. Click OK at the bottom of the screen.

9. Click on User/Account Common Settings.

Change Logout Confirmation Display Setting

to Off. Click OK to save the setting.

10.Enter the codes into the print drivers. Printing

will not be allowed without this. (See instructions

starting on page 11).

Adding, Editing, & Deleting User Accounts from the

Device Panel

1. Select the Menu button.

2. On the screen select Utility.

3. Select Administrator Settings. Enter the

device admin password. Press OK.

4. Select the 4th option, User Authentication /

Account Track.

5. If you have User Authentication turned on

select the 2nd option: User Authentication

Settings. If Account Track is turned on select

the 3rd option: Account Track Settings.

6. If using User Authentication select User

Registration. If using Account Track select

Account Track Registration.

7. Select a free space to register the

account and press the Edit button.

8. Enter the name of the account and the

password to be used (password must be

entered twice). To ensure greatest ease of

use, it is recommended you keep passwords

numeric so users can use just the keypad at

the device to enter their passwords to log on.

9. Setting a Maximum Allowance will limit the

number of copies and prints that can be

made on that account. When an account

reaches its limit the user can no longer print

or copy until the limit is raised or the counter

is reset. The default setting is no limit.

10.If you have a colour device selecting Output

Permission will allow you to block colour all

together on that account. Default setting

allows colour output.

11.Press OK when finished entering account

name, password, and if desired, maximum

allowance and output permission.

To edit an account: follow steps 1-6 above and make the desired changes.

To delete an account: follow steps 1-5 above, select the account to be deleted,

and press the Delete button at the bottom of the screen. Confirm when prompted.

Adding, Editing, or Deleting User Accounts Using the

Web Connection

1. Type in the IP address of your device into the

address bar of your web browser.

2. Select Administrator and click Login.

3. Enter the admin password (see your administrator

for the device’s admin password).

4. Click on User Auth / Account Track.

5. Click Account Track Settings. (If using User

Authentication click on User Registration.

6. Click New Registration.

7. Leave Use Opening Number option selected,

then enter the password twice.

8. Enter the name of the account.

9. Select whether or not to block colour output if

registering the account on a colour device. Note:

Output Permission (TX) refers to scanning and

faxing. The colour permission for this function

should be left on Allow.

10.Select a maximum allowance on the account if

desired. If no limit is required then leave the Total

Allowance option unchecked.

11.Click OK at the bottom of the screen.

12.Click New Registration to add the next account.

13.When finished adding new accounts click

Logout at the top of the screen, then OK, to

release the machine from Admin Mode (which

locks out all users.).

To Edit an existing account click on the Edit button next

to that account. You can change the password on the

account, change restrictions on colour output, and

change the limits (if any) on colour or black & white

printing/copying.

To Delete an account click the Delete button next

to that account and confirm when prompted.

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