Kyocera TASKalfa 650c Montage- und Wartungsanleitung

MULTIFUNCTIONAL DIGITAL SYSTEMS

Network Fax Guide

Preface 1

Preface

Thank you for purchasing Multifunctional Digital Color Systems. This manual explains the instructions for N/W-Fax Driver.

Read this manual before using your Multifunctional Digital Color Systems. Keep this manual within easy reach, and use it

to configure an environment that makes best use of the this equipment’s functions.

How to read this manual

Symbols in this manual

In this manual, some important items are described with the symbols shown below. Be sure to read these items before

using this equipment.

Other than the above, this manual also describes information that may be useful for the operation of this equipment with

the following signage:

Screens

yScreens on this manual may differ from the actual ones depending on the use-environment of the equipment such as

the installing status of options.

yScreens of when paper in the A/B format is used are given in this manual. If you use paper in the LT format, the display

or the order of buttons may differ from that of your equipment.

Trademarks

yThe official name of Windows 2000 is Microsoft Windows 2000 Operating System.

yThe official name of Windows XP is Microsoft Windows XP Operating System.

yThe official name of Windows Vista is Microsoft Windows Vista Operating System.

yThe official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.

yThe official name of Windows Server 2008 is Microsoft Windows Server 2008 Operating System.

yMicrosoft, Windows, and the brand names and product names of other Microsoft products are trademarks of Microsoft

Corporation in the US and other countries.

yApple, AppleTalk, Macintosh, Mac, Mac OS, Safari, TrueType, and LaserWriter are trademarks of Apple Inc. in the US

and other countries.

yAdobe, Adobe Acrobat, Adobe Reader, Adobe Acrobat Reader, and PostScript are trademarks of Adobe Systems

Incorporated.

yMozilla, Firefox and Firefox logo are trademarks or registered trademarks of Mozilla Foundation in the U.S. and other

countries.

yIBM, AT and AIX are trademarks of International Business Machines Corporation.

yNOVELL, NetWare, and NDS are trademarks of Novell, Inc.

yOther company names and product names in this manual are the trademarks of their respective companies.

Indicates a potentially hazardous situation which, if not avoided, could result in death, serious

injury, or serious damage, or fire in the equipment or surrounding assets.

Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate

injury, partial damage to the equipment or surrounding assets, or loss of data.

Indicates information to which you should pay attention when operating the equipment.

Describes handy information that is useful to know when operating the equipment.

Pages describing items related to what you are currently doing. See these pages as required.

CONTENTS 3

CONTENTS

Preface....................................................................................................................................... 1

Chapter 1 OVERVIEW

Features and Functions........................................................................................................... 6

Functional highlights.............................................................................................................. 6

Chapter 2 FAXING FROM CLIENT COMPUTERS

How to Fax using the N/W-Fax Driver..................................................................................... 8

Preparing documents for faxing............................................................................................. 8

Faxing from Windows applications........................................................................................ 8

Specifying recipients............................................................................................................ 11

Chapter 3 SETTING OPTIONS

How to Setup........................................................................................................................... 20

Setting Initial Values of N/W-Fax driver options.................................................................. 20

Setting print options for each print job................................................................................. 20

Setting up the N/W-Fax Options............................................................................................ 21

Setting the Send properties................................................................................................. 21

Setting up the Cover Sheet properties ................................................................................ 22

Setting up the Sender Information properties...................................................................... 23

Displaying the Version Information...................................................................................... 23

Sending with Extended Fax Functionality ........................................................................... 24

Saving a fax as file .............................................................................................................. 24

Delayed transmission.......................................................................................................... 24

Sending with a cover sheet ................................................................................................. 25

Chapter 4 TROUBLESHOOTING

N/W-Fax Driver Errors............................................................................................................ 28

N/W-Fax Driver Installation Error Messages....................................................................... 28

N/W-Fax Driver General Errors........................................................................................... 30

Chapter 5 APPENDIX

Cover Sheet Samples.............................................................................................................32

Standard Cover Page.......................................................................................................... 32

Business Cover Page.......................................................................................................... 33

Professional Cover Page..................................................................................................... 34

INDEX ..................................................................................................................................................................... 35

4 CONTENTS

1.OVERVIEW

This section describes about the overview of the network fax features.

Features and Functions...........................................................................................................6

Functional highlights...............................................................................................................................................6

1 OVERVIEW

6 Features and Functions

Features and Functions

This equipment provides the network fax feature, which simplifies and facilitates your office facsimile needs that enables

you to send fax or Internet Fax digital documents directly from your desktop.

yFax transmission using the N/W-Fax driver is available only when the optional Fax unit is installed.

yPlease enable the SNMP setting on COMMAND CENTER to use the N/W-Fax functions. In addition, the N/W-Fax

driver does not work if the SNMP setting on COMMAND CENTER is disable when the optional Fax unit is installed.

Functional highlights

The highly intuitive, network N/W-Fax driver software enables you to select the fax printer driver to electronically faxes or

Internet Faxes from your computer to one or more recipients. You can easily define fax job properties from the send list to

fax resolutions. The N/W-Fax driver is complimented with the AddressBook Viewer. The combination of applications

enables you to easily manage a selection of fax recipients and access to the address book.

The N/W-Fax driver enables you to set up send lists and send electronic documents from your PC to one or more

destinations. You send to the fax much the same way you would choose to print to a designated printer that makes using

the N/W-Fax driver quick and simple. You can select the fax properties. Fax properties are the attributes you can set to

define sender and recipient information for processing fax jobs such as dialing options, sender information, fax resolution

and page layout.

Other features include an easy to use fax scheduler that allows you to set up a date and time to transmit your fax. Cover

page options are also provided. You can include a customized cover page with your fax transmission that can include

sender and recipient fax information and a detailed message. You can easily maintain sender and contact information that

can be printed on the cover pages.

Faxing hard-copy documents must be performed from the touch panel display.

yThe image quality of the originals that are sent by the N/W-Fax driver is different from the originals that are sent by

the general fax operation.

yIf you specify the email addresses as the recipients using N/W-Fax driver, the document will be sent as an Internet

Fax. The Internet Fax feature allows users to send originals, same as the fax features. However, the Internet Fax is

sent through the Internet, although the fax is sent through the public switched telephone line. In order to send the

Internet Fax, the remote device also must support the Internet Fax feature.

For more details about the Internet Fax, refer to the Scanning Guide.

FAXING FROM CLIENT COMPUTERS

This section describes the instructions on how to send a fax using the N/W-Fax driver.

How to Fax using the N/W-Fax Driver ....................................................................................8

Preparing documents for faxing..............................................................................................................................8

Faxing from Windows applications.........................................................................................................................8

Specifying recipients.............................................................................................................................................11

2 FAXING FROM CLIENT COMPUTERS

8 How to Fax using the N/W-Fax Driver

How to Fax using the N/W-Fax Driver

The following outline summarizes the steps for sending a fax from your desktop:

yCreate a document.

yPrint to Fax Driver.

yAdd recipient’s name and fax numbers.

ySelect a default cover page (optional).

ySend the fax.

Preparing documents for faxing

To see how objects, such as headers, footers, or drawing objects, will be positioned on a fax page, switch to your

applications’ page layout view. If the software application you are using provides a Print Preview option, you can use it to

view your fax before it is sent.

Faxing from Windows applications

Once you have installed the N/W-Fax driver, you can send the document directly from most Windows applications as a fax

or Internet Fax.

You can print using various functions by setting print options on the printer driver.

yIf you want to specify the recipients using the AddressBook Viewer, add the contacts to the AddressBook Viewer

first.

yYou can specify up to 400 recipients in a single operation. Moreover, you can send the document to faxes and

Internet Faxes at a same time. However, if the cover page is set to be sent or the header page is set to be printed

on the recipient’s devices, all recipient’s addresses will be printed. If you want to secure the recipient information,

send the Internet Fax separately to each recipient rather than sending to the multiple recipients at the same time.

Faxing from Windows applications

Windows Vista is used in the procedure below but it basically the same for other Windows OSs.

Open a file and select [Print] from the [File] menu of the application.

The [Print dialog] box appears.

Select [HS Series Fax] and click [Preferences].

The [Properties] dialog box appears.

yThe procedures for displaying the properties dialog for the printer driver may be different depending on the

application you are using. See your application’s manual about displaying the [Printer properties] dialog

box.

y[Preferences] is displayed instead of [Properties] in the [Print] dialog box depending on an application.

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