Novell OPEN WORKGROUP SUITE SMALL BUSINESS EDITION 2.0 -... Bedienungsanleitung

Novell

www.novell.com

novdocx (en) 11 December 2007

Novell Open Workgroup Suite Small Business Edition User Guide

Open Workgroup Suite Small

Business Edition

2.0

May 14, 2007

USER GUIDE

novdocx (en) 11 December 2007

Legal Notices

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reserves the right to make changes to any and all parts of Novell software, at any time, without any obligation to

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novdocx (en) 11 December 2007

Contents 5

Contents

novdocx (en) 11 December 2007

About This Guide 7

1 Desktop Applications 9

1.1 Personal File Backup (iFolder) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

1.1.1 Key Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

1.1.2 Prerequisites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

1.1.3 Logging In . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

1.1.4 Logging Out. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

1.1.5 Browsing Folders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

1.1.6 Managing Folders and Files in iFolder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

1.2 OpenOffice. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

1.2.1 Starting OpenOffice. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

1.2.2 Saving Files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

1.2.3 Sharing Files with Microsoft Office Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

1.2.4 Helpful Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

1.3 Collaboration Groupware and Messaging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

1.3.1 Understanding Groupwise Item Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

1.3.2 GroupWise Icon Types. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

1.3.3 Sending Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

1.3.4 GroupWise Messenger . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

1.3.5 HelpFul Links. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

1.4 HylaFAX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

1.4.1 Faxing HylaFAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

1.4.2 Helpful Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

1.5 OpenVPN. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

1.5.1 Launch OpenVPN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

1.6 Helpdesk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

1.6.1 Logging In . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

1.6.2 Submitting Incidents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

1.6.3 Helpful Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

6Novell Open Workgroup Suite Small Business Edition User Guide

novdocx (en) 11 December 2007

About This Guide

novdocx (en) 11 December 2007

About This Guide

Novell®Open Workgroup Suite Small Business Edition is an all-inclusive solution that contains

several industry-leading Novell products such as iFolder®, GroupWise®, iPrint, and eDirectoryTM. It

also includes open source components for you to use. These components deliver the same

functionality and stability as their retail counterparts without the overhead cost. The open source

applications include a helpdesk system, antivirus services, and the OpenOffice Suite, as well as

desktop faxing.

Chapter 1, “Desktop Applications,” on page 9

Audience

This guide is intended for Novell Open Workgroup Suite Small Business Edition 2.0 users.

Feedback

We want to hear your comments and suggestions about this manual and the other documentation

included with this product. Please use the User Comments feature at the bottom of each page of the

online documentation, or go to www.novell.com/documentation/feedback.html and enter your

comments there.

Documentation Updates

For the most recent version of the Novell Open Workgroup Suite Small Business Edition User Guide,

visit the Novell Open Workgroup Suite Small Business Edition User Guide Web site (http://

www.novell.com/documentation/nows_sbe_20/index.html).

Additional Documentation

For documentation on Novell Open Workgroup Suite Small Business Edition, see the Novell Open

Workgroup Suite Small Business Edition Documentation site (http://www.novell.com/

documentation/nows_sbe_20/index.html).

Documentation Conventions

In Novell documentation, a greater-than symbol (>) is used to separate actions within a step and

items in a cross-reference path.

A trademark symbol (®, TM, etc.) denotes a Novell trademark. An asterisk (*) denotes a third-party

trademark.

8Novell Open Workgroup Suite Small Business Edition User Guide

novdocx (en) 11 December 2007

Desktop Applications

novdocx (en) 11 December 2007

Desktop Applications

Novell®Open Workgroup Suite Small Business Edition 2.0 is an all-inclusive solution that contains

several industry-leading Novell products such as iFolder®, GroupWise®, iPrint, and eDirectoryTM. It

also includes open source components for you to use. These components deliver the same

functionality and stability as their retail counterparts without the overhead cost. The open source

applications include a helpdesk system, antivirus services, and the OpenOffice Suite, as well as

desktop faxing.

These components are explained in detail in the following sections to assist you to meet your

business needs. Client software applicable to each of these services is available in the Desktop

Downloads section of the Novell Open Workgroup Suite Small Business Edition 2.0 Web interface.

Section 1.1, “Personal File Backup (iFolder),” on page 9

Section 1.2, “OpenOffice,” on page 12

Section 1.3, “Collaboration Groupware and Messaging,” on page 13

Section 1.4, “HylaFAX,” on page 17

Section 1.5, “OpenVPN,” on page 19

Section 1.6, “Helpdesk,” on page 19

1.1 Personal File Backup (iFolder)

Novell iFolder allows your files automatically to follow you everywhere online, offline, all the time.

It is a secure file storage solution that allows you to access your data from multiple workstations and

locations. Your work environment now revolves around you, and your data is with you, wherever

you are. You simply store your files in the iFolder directory on your workstation.

As you work, you can use iFolder to synchronize transparently changes through various

workstations and network connections you might use.

Section 1.1.1, “Key Features,” on page 9

Section 1.1.2, “Prerequisites,” on page 10

Section 1.1.3, “Logging In,” on page 10

Section 1.1.4, “Logging Out,” on page 11

Section 1.1.5, “Browsing Folders,” on page 11

Section 1.1.6, “Managing Folders and Files in iFolder,” on page 11

1.1.1 Key Features

iFolder Client: An iFolder is a local directory that selectively shares and synchronizes files via

a central computer with a user-specified group of users. The iFolder files are accessible to all

iFolder members and can be changed by those with the rights to do so.

For additional information on how to configure or install the iFolder Client, go to the iFolder

Client Documentation Web site (http://www.novell.com/documentation/ifolder3/

index.html?page=/documentation/ifolder3/user/data/prerequisites.html)

10 Novell Open Workgroup Suite Small Business Edition User Guide

novdocx (en) 11 December 2007

File Synchronization and File Management

When you set up an iFolder account, you can enable Remember Password so that iFolder can

synchronize iFolder invitations and files in the background as you work.

You can configure the iFolder client to run automatically each time you log in to your computer’s

desktop environment. The session runs in the background as you work with files in your local

iFolders, tracking and logging any changes you make.

You can synchronize the files at specified intervals or on demand.

Shared Folders

You can access your iFolders across multiple workstations and share them with others.

You work with iFolders directly in your file manager or in the iFolders browser that is part of the

client. Within the iFolder, you can set up any subdirectory structure that suits your personal or

corporate work habits. The subdirectory structure is constant across all member iFolders. When you

share an iFolder, member users with the Write right can modify the directory structure, and those

changes apply to all copies of the iFolder.

iFolder Account

You must configure at least one iFolder services account before you create iFolders. An iFolder

session begins when you log in to an iFolder services account and ends when you log out, or when

you exit the iFolder client. Your iFolders synchronize files with other active iFolders only when

your session is active and you are working online. You can access data in your local iFolders at any

time, whether you are logged in to the account or not.

Synchronization Log

The synchronization log displays a log of your iFolder background activity, such as uploading and

downloading files for different iFolders.

1.1.2 Prerequisites

You need the following:

A connection to your network.

A supported browser (Mozilla* Firefox* 2.0, Microsoft* Internet Explorer 7).

The name of the server to which you will be connecting your iFolder client (see your

administrator for this information).

A link to iFolder Web Access (see your administrator for this information).

You, or your system administrator, need to install the client on your computer from Novell

Open Workgroup Suite Small Business Edition 2.0 administrator Web page under Desktop

Downloads.

1.1.3 Logging In

You log in to Novell iFolder 3.x Web Access to gain access to folders and files in any of your

iFolders available to you in your Novell iFolder enterprise server account. This includes iFolders

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