Philips SpeechMike Classic Bedienungsanleitung

SpeechExec Dictate

SpeechExec Pro Dictate

For product information and support, visit

www.philips.com/dictation

EN User manual 3

DE Benutzerhandbuch 23

FR Manuel de l‘utilisateur 43

ES Manual del usuario 63

NL Gebruikershandleiding 83

IT Manuale di istruzioni 103

Version 5.0

3User manual

ENGLISH

User manual

1 Welcome 4

2 Important 4

2.1 Safety 4

2.2 Disposal of your old product 4

3 Get started 5

3.1 System requirements 5

3.2 Installation 5

3.3 Start SpeechExec 6

3.4 Create a user proﬁle 6

4 Overview 7

4.1 SpeechExec work list window 7

4.2 SpeechExec recorder and player window8

4.3 Work with the Philips SpeechMike 10

5 Use SpeechExec 11

5.1 Download recordings from the Digital

Pocket Memo 11

5.2 Create a recording 11

5.2.1 Record using a SpeechMike Classic or a

Digital Pocket Memo with the Philips slide

switch 11

5.2.2 Record using a SpeechMike Classic or

a Digital Pocket Memo with the

international slide switch 12

5.2.3 Record using a SpeechMike Pro 13

5.2.4 Record using the toolbar buttons 13

5.3 Finish, suspend or cancel a

recording 13

5.4 Continue recording 14

5.5 Add to a dictation (overwrite/insert) 14

5.6 Record an instruction 15

5.6.1 Record a spoken instruction 15

5.6.2 Record a special instruction 15

5.7 Delete 16

5.7.1 Delete a dictation ﬁle 16

5.7.2 Delete part of a dictation ﬁle 16

6 Use more of SpeechExec 17

6.1 Settings menu 17

6.2 Digital Pocket Memo Conﬁguration

Wizard 17

6.3 Conﬁgure the download process from

the Digital Pocket Memo 18

6.4 SpeechMike Conﬁguration Wizard 18

6.5 Send dictation ﬁles by email or to an

FTP server 18

6.5.1 Set up an email proﬁle 18

6.5.2 Set up an FTP proﬁle 19

6.5.3 Manually send dictation ﬁles via email or

to an FTP server 19

6.5.4 Automatically send dictation ﬁles via

email or to an FTP server 19

6.5.5 Send and receive automatically 20

6.6 Submit dictation ﬁles to a speech

recognition application 20

7 Troubleshooting 21

8 Technical support and warranty 22

4User manual

Welcome1

Congratulations on your purchase and welcome

to Philips!

To fully beneﬁt from the service that Philips

oers, visit our Website for support information

such as user manuals, software downloads,

warranty information and more:

www.philips.com/dictation.

Important2

This manual covers the basic installation of

the SpeechExec software and its related use

with the SpeechMike and Digital Pocket Memo

dictation hardware.

Not all devices mentioned in this manual

are necessarily part of the package contents.

Descriptions of devices and accessories are

for information only and do not require Philips

to deliver any of these accessories with this

package.

D Note

If a topic begins with this icon , the described

feature is available to users of SpeechExec Pro

Dictate only.

E Tip

For more information about using the

SpeechExec software, see the help function

(press F1 on the keyboard).

Safety2.1

To avoid short circuit, do not expose the•

product to rain or water.

Do not expose the device to excessive•

heat caused by heating equipment or direct

sunlight.

Protect the cables from being pinched,•

particularly at plugs and the point where they

exit from the device.

Back up your ﬁles. Philips is not responsible•

for any loss of data.

Disposal of your old product2.2

Your product is designed and manufactured•

with high quality materials and components,

that can be recycled and re-used.

When this crossed-out wheeled bin•

symbol is attached to a product, it

indicates that the product is covered

by the European Directive 2002/96/

EC.

Please become informed about the local•

separate collection system for electrical and

electronic products.

Please act according to your local rules and•

do not dispose of old products with your

normal household waste. The correct disposal

of old products will help prevent potential

negative consequences for the environment

and human health.

5User manual

ENGLISH

Get started3

System requirements3.1

Pentium III, 500MHz and 512 MB RAM;•

Recommended: Pentium IV or similar, 1 GHz

and 1 GB RAM

100 MB hard disk space for SpeechExec, 250•

MB for Microsoft .NET Framework

One free USB port•

Recommended minimum transfer rate for•

LAN: 100 Mbit/s

Windows Vista, Windows XP (with Service•

Pack 2), Windows 2000 (with Service Pack 4)

D Note

For all operating systems, it is recommended

that the latest service pack available be installed

before installing SpeechExec.

Installation3.2

CImportant

Administrator rights are required to install•

the software. For more help, contact your

administrator.

For installation of• SpeechExec Dictate, a license

key is required. The license key can be found

on the CD envelope.

The USB Smart Key contains the license for•

SpeechExec Pro Dictate. During installation of

the SpeechExec, the license on the USB Smart

Key can be transferred to one computer or

kept on the USB Smart Key. A three-color

LED indicates the status of the USB Smart

Key.

If the license is not downloaded to a•

computer, the USB Smart Key must remain

connected to the computer while working

with the application. The LED of the USB

Smart Key is green.

If the license is downloaded to a computer,•

SpeechExec can only be installed and used

on the computer where the license resides.

The LED of the USB Smart Key changes

from green to yellow when the license is

downloaded to the computer.

To install SpeechExec on a second computer,•

the license must be transferred from the ﬁrst

computer back to the USB Smart Key by

clicking Help > License information… on the

SpeechExec menu bar, then installed on the

second computer.

If the license has been transferred from the•

USB Smart Key to a computer and the USB

Smart Key (with yellow LED) is used during

installation, a 30-day trial license becomes

active. The LED of the USB Smart Key changes

to red. In this case, a license on the computer

cannot be transferred back to the USB Smart

Key and must be replaced by your dealer.

Turn on the PC.1

Connect the USB plug of the SpeechMike or2

the Digital Pocket Memo to a free USB port.

The3 New Hardware Found message is

displayed and installation will proceed

automatically.

D Note

If the message does not appear, verify if

6User manual

the USB port is enabled in the BIOS of the

system. See the hardware documentation

for details or contact your hardware vendor.

Restart the PC when prompted by4

Windows.

Insert the installation CD for SpeechExec5

in the CD-ROM drive. The set-up program

should start automatically. If it does not,

open the CD contents in Windows Explorer

and double-click the autorun.exe ﬁle.

Click the6 Install button.

Follow the on-screen instructions of the7

set-up program to install SpeechExec on the

PC.

Start SpeechExec3.3

To manually start the program, open the

Windows start menu in Windows and select

Programs > SpeechExec (Pro) Dictate. If the

option to start the program automatically was

selected in the settings menu, start the program

by clicking the icon in the notiﬁcation area of

the Windows task bar.

Create a user proﬁle3.4

When using SpeechExec for the ﬁrst time, a

wizard guides you through the step-by-step

conﬁguration process to create a new user

proﬁle and conﬁgure your initial key settings.

Follow the on-screen instructions to:

specify an author name that will be used to•

identify your dictations

deﬁne the name and the (network) path•

where your ﬁnished dictations will be stored

set the default• Work type (letter, memo, fax or

report) assigned to new dictations

start another wizard to conﬁgure a Digital•

Pocket Memo. See Digital Pocket Memo

Conﬁguration Wizard on page 17 for more

information.

ETip

If working in a network, select a folder on

a mapped network drive to store ﬁnished

dictations. Transcriptionists will then be able to

access the folder and map their pending folders

to your ﬁnished dictations folder.

DNote

It is possible to change these settings later using

the Settings menu. See Settings menu on page 17

for more information.

7User manual

ENGLISH

Overview4

SpeechExec work list window4.1

The work list module allows you to manage the dictation ﬁle list, deﬁne dictation properties,

conﬁgure a Digital Pocket Memo and change various settings.

1Menu bar: The menu bar contains menu

commands that perform various tasks, such

as to manage dictations, make and change

settings and conﬁgure SpeechExec.

2Toolbar: Many functions can be controlled

using the toolbar buttons:

Create a new dictation ﬁle

Open the selected dictation ﬁles and

continue recording

Start/stop playback of the selected

dictation ﬁle

Play Special Instruction

Displays the dictation properties of a ﬁle

Open an attached document

Send the selected dictation ﬁles via

Upload dictation ﬁles to an FTP server

Send and receive emails with dictations

via a connected email system

Start downloading from a connected

Digital Pocket Memo to a PC

Apply (and cancel) the deﬁned ﬁlter to

the dictation ﬁle list

Refresh the information displayed in the

work list

Submit the selected dictation ﬁle to an

installed speech recognition software

Open the help function

Active author proﬁle: Select the author

proﬁle from the drop-down list

8User manual

SpeechExec recorder and player window (expanded mode)4.2

The recorder/player module is a desktop window that allows the user to record and playback sound

ﬁles created using SpeechExec Pro Dictate or a Digital Pocket Memo.

3Folder list: The folder list displays the

folder structure. The structure depends on

personal or pre-conﬁgured settings. Click

the plus sign at the left of a folder to expand

the tree and display a folder‘s sub-folders.

4Dictation ﬁle list: The dictation ﬁle list

displays information about the dictation ﬁles

stored in the selected folder. The columns

display the properties of the dictation ﬁles.

Change the focus between the tree view and

the dictation list view by clicking inside each

pane.

5Digital Pocket Memo device display: The

Digital Pocket Memo display appears when a

Digital Pocket Memo is connected. It allows

users to display and play back dictation ﬁles

stored on the Digital Pocket Memo, and to

conﬁgure settings on the connected device.

6Status bar: The status bar at the bottom

of the window displays information on

dictation management such as the number

of dictation ﬁles in the selected folder, the

number of dictation ﬁles with priority status

assigned, and the name and role of the

current user.

1Title bar: Displays the ﬁle name.

2Menu bar: Contains menu command

icons for performing various tasks, such

as recording and editing dictation ﬁles and

changing dictation properties.

3Toolbar: Most functions available in the

player window can be controlled by these

buttons:

Switches between Insert and Overwrite

modes

Displays the dictation properties dialog

9User manual

ENGLISH

Displays the audio settings dialog

Adjusts playback volume

Adjusts playback speed

Adjusts the playback tone

Adjusts the record volume

Switches between Stereo, Mono, Left and

Right channel mode during playback

Opens the help function

4Instructions: Instructions are recorded

comments by the author that are directed

to the person transcribing the dictation

ﬁle. See Record an instruction on page 15 for

more information.

Record a special instruction

Play back special instruction

Delete a special instruction

Record a spoken instruction

Jump to the previous spoken instruction

Jump to the next spoken instruction

5Position slider: Displays ﬁle information such

as ﬁle length and the current position in

the sound ﬁle during recording or playback.

The length of the recording is displayed in

HH:MM:SS (hours:minutes:seconds) above

the slider.

6Control and positioning buttons:

Start/stop recording

Start/pause playback

Stop the current action (recording,

playback)

Jump to the beginning of the dictation

Fast rewind

Fast forward

Jump to the end of the dictation

Mark the beginning of a section to be

deleted

Mark the end of a section to be

deleted

Remove the deletion marks

Delete a marked section

Undo the last deletion

7Status bar: displays the current dictation

activity (such as stop, play, rewind, etc.).

8Finish: Close the dictation ﬁle and mark

it as ﬁnished. The dictation ﬁle is moved to

the Finished dictations folder.

9Suspend: Close the dictation ﬁle and

mark it as suspended, meaning that work on

the dictation ﬁle is interrupted temporarily

and will be continued at a later time. The

dictation ﬁle is saved in the Suspended folder.

10 Close: Close the dictation ﬁle without

saving the changes that have been made to

it.

10 User manual

4.3 Work with the Philips SpeechMike

The SpeechMike gives you total control over dictation and PC navigation in one lightweight unit.

Record dictations directly onto your computer using the slide switch (SpeechMike Classic) or the

recording buttons (SpeechMike Pro), ergonomically located for one-thumb operation. The scroll

wheel and an optical trackball allow you to precisely navigate through your documents.

Rear viewFront view

Trigger button

Left mouse button

Front view

INS/OVR

t&0-tt1

SpeechMike ProPLUS

3&$03%

F 1

F 2

F 4

F 2

Instruction LED

Microphone

Fast rewind

EOL (end-of-letter)/

Priority

Left mouse button

Scroll wheel

Speaker

Record LED

Insert/Overwrite LED

Insert/Overwrite

Fast forward

Trackball

Right mouse

button

F1-F4: programmable

function keys

(LFH5276 only)

Play / Pause

Record

SpeechMike Pro SpeechMike Classic

INS/OVR

INSTR

SpeechMike ClassicPLUS

F 1

F 2

F 4

F 2

t&0-tt1

Instruction LED

Microphone

Instruction

EOL (end-of-letter)/

Priority

Left mouse button

Scroll wheel

Speaker

Record LED

Insert/Overwrite LED

Insert/Overwrite

Trackball

Right mouse

button

F1-F4: programmable

function keys

(LFH5270/72 only)

Slide switch

INS/OVR

INSTR

SpeechMike ClassicPLUS

F 1

F 2

F 4

F 2

t&0-tt1

Philips version

LFH5260/5270

Slide switch

•Fastforward

•Play

•Stop

•Fastrewind

Record

INS/OVR

INSTR

SpeechMike ClassicPLUS

F 1

F 2

F 4

F 2

t&0-tt1

''8%

International version

LFH5262/5272

Slide switch

•Record

•Stop

•Play

•Fastrewind

Fast forward

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