Ricoh AFICIO MP W7140 Bedienungsanleitung

Getting Started

Entering Text

Operating Instructions

Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information

in this manual before using the machine.

About This Machine

Operating Instructions

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and

benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct,

indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Depending on which country you are in, certain units may be optional. For details, please contact your local dealer.

Operator Safety

This machine contains LED Array in writing units.

The machine is considered a class 1 LED device, safe for both office and EDP use.

Notes:

The model names of the machines do not appear in the following pages. Check the type of your machine before

reading this manual. (For details, see p.30 "Machine Types".)

Type 1: 5100WD/GWD5100/LW5100/Aficio MP W5100

Type 2: 7140WD/GWD7140/LW7140/Aficio MP W7140

Certain types might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

For good copy quality, the supplier recommends that you use genuine toner from the supplier.

The supplier shall not be responsible for any damage or expense that might result from the use of parts other than

genuine parts from the supplier with your office products.

Power Source

208-240 V, 60 Hz, 16 A

Please be sure to connect the power cord to a power source as above. For details about power source, see

Troubleshooting.

Manuals for This Machine

Refer to the manuals that are relevant to what you want to do with the machine.

• Media differ according to manual.

• The printed and electronic versions of a manual have the same contents.

• Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.

• A Web browser must be installed in order to view the html manuals.

• For details about the functions of RW-7140, refer to the manuals for this option.

About This Machine

Be sure to read the Safety Information in this manual before using the machine.

This manual provides an introduction to the functions of the machine. It also explains the control panel,

preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs

provided.

Troubleshooting

Provides a guide to solving common problems, and explains how to replace paper, toner, and other

consumables.

Copy/Document Server Reference

Explains Copier and Document Server functions and operations. Also refer to this manual for

explanations on how to place originals.

Printer Reference

Explains Printer functions and operations.

Scanner Reference

Explains Scanner functions and operations.

Network Guide

Explains how to configure and operate the machine in a network environment, and use the software

provided.

General Settings Guide

Explains User Tools settings, and Address Book procedures such as registering e-mail addresses, and

user codes. Also refer to this manual for explanations on how to connect the machine.

Security Reference

This manual is for administrators of the machine. It explains security functions that you can use to

prevent unauthorized use of the machine, data tampering, or information leakage. For enhanced

security, we recommend that you first make the following settings:

• Install the Device Certificate.

• Enable SSL (Secure Sockets Layer) Encryption.

• Change the user name and password of the administrator using Web Image Monitor.

For details, see “Setting Up the Machine”, Security Reference.

Be sure to read this manual when setting the enhanced security functions, or user and administrator

authentication.

PostScript 3 Supplement

Explains how to set up and use PostScript 3.

UNIX Supplement

For “UNIX Supplement”, please visit our Web site or consult an authorized dealer.

This manual includes descriptions of functions and settings that might not be available on this machine.

Information

Contains general notes on the machine, and information about the trademarks of product names used

in the manuals.

Other manuals

• Manuals for DeskTopBinder Lite

• DeskTopBinder Lite Setup Guide

• DeskTopBinder Introduction Guide

• Auto Document Link Guide

• Manuals provided are specific to machine types.

• The following software products are referred to using general names:

Product name General name

DeskTopBinder Lite and DeskTopBinder

Professional *1 DeskTopBinder

ScanRouter EX Professional *1 and ScanRouter

EX Enterprise *1 the ScanRouter delivery software

*1 Optional

Manuals List

Manual Name Printed Manuals

Provided

HTML Manuals

Provided

PDF Manuals

Provided

About This Machine Yes Yes Yes

Troubleshooting Yes Yes Yes

Copy/Document Server Reference No Yes Yes

Printer Reference No Yes Yes

Scanner Reference No Yes Yes

Network Guide No Yes Yes

General Settings Guide No Yes Yes

Security Reference No Yes Yes

PostScript 3 Supplement No Yes Yes

UNIX Supplement No No Yes

Information No Yes No

What You Can Do with This Machine

This section introduces the features of this machine.

• For details about options, see “Options”.

• For functions of printer (Printer Controller Type RW-7140) and scanner (RW-7140 Scanner Option),

see manuals that come with those options.

• Printer functions stated below apply to Printer Option Type W7140 only.

• Scanner functions stated below apply to Scanner Option Type W7140 only.

• p.35 "Options"

Using This Machine as a Copier

You can make copies of originals.

BKV001S

• You can print stamps on copies. Stamps can include background numbers, scanned images, dates,

and page numbers.

• You can reduce or enlarge the copy image. With Auto Reduce/Enlarge, the machine automatically

detects the original size, and then selects an appropriate reproduction ratio based on the paper size

you select. If the orientation in which your original is placed is different from that of the paper you are

copying onto, the machine rotates the original image by 90 degrees and fits it on the copy paper.

• You can use the “Combine” function to save paper by printing multiple pages on a single sheet.

• You can specify how copies are finished. When attached to the machine, the optional folding finisher

can automatically fold copies after they are printed.

• See Copy/Document Server Reference.

Using This Machine as a Printer

You can print documents created in applications.

BKV002S

• This machine supports network and local connections.

• You can print HP-GL, HP-GL/2 (HP-RTL), TIFF, and CALS files directly using the GL/2 & TIFF filter.

See Printer Reference.

• You can send PDF files directly to the machine for printing, without having to open a PDF application.

• You can print or delete print jobs stored on the machine's hard disk, which have been previously sent

from computers using the printer driver. The following types of print jobs can be selected: Sample

Print, Locked Print, Hold Print, and Stored Print.

• See Printer Reference.

Utilizing Stored Documents

You can store files scanned in copier, printer, or scanner mode on the machine's hard disk. With

DeskTopBinder (optional) or Web Image Monitor, you can use your computer to search for, view, print,

delete, and send stored files via the network. You can also change print settings and print multiple documents

(Document Server).

BKV031S

• You can also retrieve stored documents scanned in scanner mode.

• You can download documents stored in copier, Document Server, or printer mode to your computer.

• For details about machine's settings, see “Network Settings Required to Use Document Server”,

General Settings Guide.

• For details about Document Server in printer mode, see “Saving and Printing Using the Document

Server”, Printer Reference.

• For details about Document Server in scanner mode, see “Storing Files Using the Scanner Function”,

Scanner Reference.

• For details about Document Server, see “Document Server”, Copy/Document Server Reference.

• For details about DeskTopBinder, see DeskTopBinder manuals.

Using the Scanner in a Network Environment

You can use a scanner over the network.

BKV003S

• You can perform color scanning.

• You can send scan files to a specified destination using e-mail (Sending scan files by e-mail). See

“Sending Scan Files by E-mail”, Scanner Reference.

• You can send scan files directly to folders (Sending scan files by Scan to Folder). See “Sending Scan

Files to Folder”, Scanner Reference.

• You can use this machine as a delivery scanner for the ScanRouter delivery application (Network

delivery scanner). You can save scan files in the delivery server or send them to a folder in a computer

on the same network. For details about the machine's settings, see “Network Settings Required to Use

the Network Delivery Scanner”, General Settings Guide. For details about how to use the function,

see “Delivering Scan Files”, Scanner Reference.

Administrating the Machine/Protecting Documents (Security Functions)

You can prevent information leakage by managing the machine and protecting documents.

BKV004S

• You can protect documents from unauthorized access and stop them from being copied without

permission.

• You can control the use of the machine, as well as prevent machine settings from being changed

without authorization.

• By setting passwords, you can prevent unauthorized access via the network.

• You can erase the data on the hard disk to prevent the information from leaking out.

• See the manual for the DataOverWriteSecurity Unit (optional), and Security Reference.

Monitoring the Machine Via Computer

You can change the machine's settings and monitor its status from a connected computer.

BKV005S

• Web Image Monitor lets you configure and operate the machine using a Web browser on a computer.

You can also install SmartDeviceMonitor for Admin on a computer to configure and operate the

machine.

• Using Web Image Monitor, you can register information in the address book, specify the machine's

settings, and check the machine's status with ease.

• Using Web Image Monitor, you can check and specify the initial settings (system settings, printer

features, network settings, security settings/certificate management, and E-mail Notification), control

print jobs, display the print job journal, and protect the data in the machine using authentication.

• You can also use SmartDeviceMonitor for Admin to register information in the address book.

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