Canon ImageCLASS MF5850dn Service-Handbuch

This guide explains how to set up the“Send to E-mail” and

“Store to Shared Folder” functions using the Send Function

Setting Tool, and how to check if the functions are set properly

by sending an e-mail or storing a document in a shared folder.

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ATTENTION

Before you start, make sure that the machine is

connected to the network and is detected by the

Send Function Setting Tool. For help, see the Starter

Guide.

USRM1-5540-00

Send Setting Guide

Setting and Using

Send to E-mail Function

Setting and Using

Store to Shared Folder Function

The gure below shows how to set up and use the Send to E-mail

function.

Outline of

Send to E-mail Setup Procedure

About the screenshots

The information shown in the screenshots, such as the e-mail address and

SMTP server address, are for illustrative purposes only. The actual

screenshots you see on your computer may dier from the ones shown

here.

Send an e-mail.Congure the Send to E-mail

settings.

Select the function.

Go to

setup.

Setting Up

Sending an e-mail

Outline

About Buttons

This section describes the procedure for displaying the [Send to E-mail

Settings] window.

Selecting the function on the Select

Setting window

If the window shown above is not displayed:

See “Use Send Function Setting Tool” in the Starter Guide to start

the Send Function Setting Tool.

If an error screen is displayed when you press the button:

Follow the instructions on the screen to solve the problem.

Click [Send to E-mail Settings].

The [Send to E-mail Settings] window is

displayed.

Proceed to the next section.

Sending an e-mail

About Buttons

Outline

Setting Up

Registering an e-mail address in a

one-touch key

From the pull-down menu, select the

desired one-touch key number (1 to 20).

The numbers for one-touch keys that have

already been registered are not displayed.

Enter a name for the one-touch key

(for example, a company name,

such as Canon).

The name you entered in step appears

on the display when the one-touch key is

pressed.

[01]Canon

[email protected]

The one-touch key number that

you selected in step corresponds

to the key on the operation panel.

Enter the e-mail address of the person

who will receive the scanned image.

E-mail address registration is complete.

Proceed to the next section.

To send a test e-mail, enter your e-mail address. Check the result later

in the Sending an e-mail section.

This section explains how to register the recipient’s e-mail address in a

one-touch key.

What is a one-touch key? >>>

NOTE

Using the Send Function Setting Tool, you can only register

new addresses in one-touch keys.

Sending an e-mail

About Buttons

Outline

Setting Up

Checking SMTP server information

Open your e-mail software.

In this guide, Outlook Express 6.x is used as an

example.

On the [Tools] menu,

click [Accounts].

Click the [Mail] tab.

Select your account.

Click the [Servers] tab.

See if the checkbox is selected.

This section explains how to check the SMTP server’s address and its authentication method, and how

to enter the conrmed information in the Tool window.

What is SMTP? >>>

If selected:

If not selected:

Click [Properties].

NOTE

For Windows Mail or Live Mail, you can check the SMTP server in

the same manner as in Outlook Express 6.x. If you are using e-mail

software other than these, consult your network administrator for

your SMTP server information.

Sending an e-mail

About Buttons

Outline

Setting Up

Checking SMTP server information

If the “My server requires authentication”

checkbox is not selected, select [Not Set]

for [SMTP Authentication].

SMTP server settings are complete.

Proceed to the next section.

Enter your SMTP server name (or

address) into the [SMTP Server]

eld.

NOTE

You do not have to change the SMTP server settings here if they

have already been set. Consult with other users or your network

administrator if changes are necessary.

Sending an e-mail

About Buttons

Outline

Setting Up

Checking SMTP server information

If the “My server requires authentication”

checkbox is selected, select [Set] for

[SMTP Authentication].

Click [Settings].

See which option is selected.

Enter your SMTP server name (or

address) into the [SMTP Server]

eld.

If the upper option is

selected:

If the lower option is

selected:

NOTE

You do not have to change the SMTP server settings here if they

have already been set. Consult with other users or your network

administrator if changes are necessary.

Sending an e-mail

About Buttons

Outline

Setting Up

Enter the account name (or user

name) and password into the [User

Name] and [Password] elds.

SMTP server settings are complete.

Proceed to the next section.

NOTE

You cannot copy and paste the password. Consult your

network administrator for your password.

Checking SMTP server information

Click [Cancel].

Sending an e-mail

About Buttons

Outline

Setting Up

Enter the account name (or user name) and

password into the [User Name] and

[Password] elds.

SMTP server settings are complete.

Proceed to the next section.

Checking SMTP server information

NOTE

You cannot copy and paste the password. Consult your network

administrator for your password.

Sending an e-mail

About Buttons

Outline

Setting Up

Registering the Send to E-mail settings

Click [Next].

Click [Register].

Click [Back] for corrections, if necessary.

Turn OFF the machine’s main

power switch, wait for at least 10

seconds, then turn it ON.

E-mail send settings are complete.

Proceed to the next section.

Make sure that the settings

are correct.

Close the Send Function Setting Tool.

This section explains how to register the Send to E-mail settings.

When

this screen is

displayed, the

settings are

complete.

NOTE

The information shown in the screenshots,

such as the e-mail address and SMTP server

authentication, are for illustrative purposes

only. The actual screenshots you see on your

computer may dier from the ones shown

here.

Sending an e-mail

About Buttons

Outline

Setting Up

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