Kodak Scan Station 700 Benutzerhandbuch

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Configuring User Settings at the Scan Station

Contents Logging into the Scan Station............................................................2

Turning the Scan Station off............................................................... 2

Touchscreen configurations............................................................... 3

Getting familiar with the touch screen................................................ 5

Destination screen............................................................................. 5

Icon descriptions: Destination screen......................................... 6

Settings screen.................................................................................. 7

Scan Settings..................................................................................... 7

Scan Settings option...................................................................8

File Name Settings option........................................................... 8

Scan As option..........................................................................10

File Type option..........................................................................11

Input Document Is option..........................................................13

Resolution option ...................................................................... 13

Document Type option..............................................................14

Black and White Adjustment option..........................................15

Advanced option ....................................................................... 16

Status option ............................................................................. 23

About option.............................................................................. 23

Using the Scan Station..................................................................... 24

Additional Scan options ...................................................................25

Scan Options screen.................................................................25

Processing Review screen before scanning............................. 26

Processing Review screen after scanning................................29

Settings Review screen ............................................................ 30

Using the Search function................................................................ 31

This document provides information and procedures for using the Scan

Station touchscreen.

2A-61808 September 2014

Logging into the

Scan Station Depending on how your Scan Station is configured, you may be

required to login. If so, the following screen will be displayed.

1. Enter your Username, Password and Domain.

2. Click Login.

Turning the Scan

Station off The Power icon is located on most screens. When the Power icon is

blue (active), click the icon to shutdown the Scan Station.The following

screen will be displayed.

NOTE: Being logged in is considered busy (it assumes if you are

logged in you are scanning). Select the red X to logout, then the

power button (when it turns blue) to shutdown.

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Touchscreen

configurations The Kodak Scan Station 700 Series provides a touchscreen for easy

access and operation.

Your Scan Station may be configured for:

• Jobs only

• No jobs, configure your own settings

Scan Station configuration methods:

1. Jobs only: The touchscreen will display a list of jobs that have been

configured by your administrator and cannot be changed. If this is

how your touchscreen looks, you simply need to put your

documents in the input tray and touch the job you want to use for

scanning.

NOTE: If you do not have access to any jobs, this message will be

displayed, You have no jobs assigned to you. Please

see your system administrator if you have any

questions.

4A-61808 September 2014

Icon description

The User Reference Guide for the Kodak Scan Station 700 Series

provides detailed information about scanning jobs.

2. No jobs, configure your own settings: The touchscreen will

display default jobs and may display some jobs that have been

configured by your administrator, as well as settings and

destinations which allow you to configure your own job. See the

sections entitled, “Destination screen” and “Settings screen” for

more information.

NOTES:

• If you change these settings, they will be enabled only for the

current scan session.

• If there are no destinations defined, a blank touchscreen may be

displayed. See your administrator for more information.

Goes to the previous screen.

Goes to the next screen.

Logs you off of the Scan Station.

Displays Scan Station information (e.g., version number).

When the Power icon is blue, click it to turn the Scan Station

off.

Considered busy when you are logged in (the Administrator

has enabled Force User Login). To turn off, select the 'X' icon,

then select the Power icon on the Login screen.

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Getting familiar with

the touchscreen The following sections provide information and procedures for

configuring your own settings when no jobs are defined.

The touchscreen has two main screens: the Settings screen and the

Destination screen. The Settings/Return button (in the lower left-hand

corner) toggles between these two screens.

Destination screen The Destination screen displays the available destinations that have

been configured by your administrator. Available destinations are:

Email, USB Drive, Network, FTP, Printer, Fax, Email to Fax,

SharePoint and Kofax Front Office Server. Use the right and left

arrows to scroll and display the available destinations.

When you select a destination, the middle portion of the screen will

display the details - OR - display the configuration - OR - display the

values associated with that destination. For example, if you select an

email icon, all of the email addresses associated with this email

destination will be displayed. From this list, you can select as many

addresses as desired. If an email address is not in the list, select

Custom. A keyboard will be displayed allowing you to enter the desired

email address(es).

NOTE: If your Scan Station has not been configured to allow custom

email addresses, the Custom option will not be displayed.

The icons to the right of the Settings button at the bottom of the

Destination screen represent the current scan settings that will be used

the next time a document is scanned. If you want to change any of

these settings (e.g., to scan your document in black and white instead

of color), touch the Settings button to go to the Settings screen or select

the desired icon to quickly change that setting.

Destinations

Current

scan

settings

Components

of the

selected

destination

6A-61808 September 2014

NOTES:

• For information about the Search option, see the section entitled,

“Using the Search function” later in this document.

• Depending on how your Scan Station is configured, you may not be

able to make any changes to the default settings.

Icon descriptions:

Destination screen Following is a description of the icons displayed on the Destination

screen.

Destination screen icons

Icon Description

Left arrow — scrolls through the list to the left of the current

destination.

Email — displays a list of available email address(es).

Email to Fax — allows you to email an attachment to a LAN fax

server, which is then routed to a fax machine.

Network folder — displays a list of available network folders.

FTP — displays a list of available FTP addresses.

Printer — displays a list of available printers.

Fax — displays a list of fax destinations. This option is only

available with the Scan Station 720EX/730EX.

USB drive — if you inserted a USB drive, touch this icon to use

your personal settings.

SharePoint — allows you to setup SharePoint settings.

Kofax Front Office Server — allows you to setup Kofax Front

Office Server settings.

Right arrow — scrolls through the list to the right of the current

destination.

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Settings screen The Settings screen displays the icons for the Scan Settings. When you

select an icon, the values associated with that Scan Setting will be

displayed in the list. These settings do not need to be changed unless

the document that you are scanning requires something different than

the default.

Scan Settings To access the Settings screen, click the Settings button on the lower

left corner. Following is detailed information about the Scan Settings.

Use the Right and Left arrows to scroll through the list of Scan

Settings.

Use the Scan icon on the screen to start scanning.

8A-61808 September 2014

Scan Settings option Scan Settings — a default Scan Setting is provided along with any

Scan Settings that were set up by your administrator.

File Name Settings option File Name Settings allow you to define values that determine the

locations (directories or subdirectories) and file name used when

creating scanned documents. You can define a folder name where

scanned documents will be placed when scanning to a network folder,

FTP location or USB drive destination. You can also define the file

name prefix that will be applied to every scanned document created.

Scanned documents are typically created with this prefix and have an

optional date and time stamp appended to the prefix. For example, if

you define a prefix of receipts and a folder name of 2012, the scanned

document file name will have the format: receipts_20120117_092219.tif

and is placed in a folder called 2012.

NOTE: If your System Administrator has not enabled Allow File

Naming, this option will not be available.

A-61808 September 2014 9

Use file name format defined in configuration — select this option if

you want to use the file name format that was configured by your

administrator.

Advanced — allows you to select one or more of the following options:

•Allow File Naming During Scan — if checked, you may be

required to enter a file name for each page scanned. If JPEG or

Single Page TIFF is selected as the File Type, you will be prompted

for each page and each side scanned.

• Folder Name — enter the folder name where your scanned

documents will be placed when scanning to a network folder, FTP

location or USB drive destination. If you do not enter a folder name

where your scanned documents will be placed when scanning to a

network folder, FTP location or USB drive destination, the file will be

created in the root directory of the configured destination.

• File Name Prefix — enter the prefix you want to use as the file

name. This prefix, along with a date, time and appropriate file

extension (.pdf, .jpg, .tif), will be appended to it. If you do not create

a file name prefix, the default file name prefix will be used.

•Add Date/Time Stamp — by default, the date and time are

appended to each file name the Scan Station creates. If you

uncheck this option, only the file name prefix and the file name

extension will be used to create the file name.

•Device Name as Folder — if checked, scanned documents will be

stored in a folder named after the Scan Station. This folder will be

created at the end of the path specified by the destination.

•Device Name as Prefix — if checked, scanned documents will be

created with a file name that begins with the name of the Scan

Station.

•Omit Separators — when checked, no underscore character will be

placed between the constructed file names or paths unless the

underscore is part of the file name prefix or folder name.

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